How to Override PO Auto-Closure

This guide covers how to override a purchase order's (PO) default auto-closure settings.

13 steps

**NOTE**: This guide contains multiple sections. Utilize the **Table of Contents** within this guide to navigate to the content best suited for your needs.

Override Auto-Closure on a Requisition

**IMPORTANT:** The Override Auto-Closure field can only be edited on new, unsubmitted requisitions.

Prepare a new requisition, as usual.

Prior to submitting the requisition, locate the **General** section on the *Requisition* page. Click the **Edit General Section (pencil)** icon.

Requisition page, General section, with cursor selecting the Edit General Section (pencil) icon.

In the *Edit General* dialogue box, scroll down to view the **Override Auto-Closure** dropdown.

Edit General dialogue box is open. The cursor utilizes the scroll bar. A red rectangle and arrow call attention to the Override Auto-Closure dropdown.

**IMPORTANT**: The default setting for the *Override Auto-Closure* field on all POs is **Auto-Close**, meaning POs will automatically close once exhausted. Subawards, subcontracts, and select Maximo POs are automatically excluded from auto-closure regardless of this field's listed value. Refer to the [Purchase Order (PO) Closure](https://purchasing.ucla.edu/campus-purchasing/purchase-order/closure) web page for more information.

Select the **Do Not Auto-Close** option from the *Override Auto-Closure* dropdown, then click the **Save** button.

Edit General dialogue box is open. The cursor selects the "Do Not Auto-Close" option from the Override Auto-Closure dropdown.

The Requisition Summary page displays the *Override Auto-Closure* field is set to **Do Not Auto-Close.**

The Requisition Summary page is displayed. A red rectangle and arrow call attention to the "Override Auto-Closure" field, where the option is set to "Do Not Auto-Close."

**NOTE:** Auto-closure is required for catalog orders. You will receive a submission error if you try to override it.

Override Auto-Closure via Change Request

**IMPORTANT**: The Auto-Closure field on open POs can be edited via change requests.

Open the desired PO.

**NOTE**: For more information on searching for BruinBuy *Plus* transactions, refer to the [Searching QRG](https://ucla.app.box.com/s/ed5fk1tdhehpv8kyuz1hy8s1jssegaln).

From the Purchase Order page, access the **Change Request** tab and initiate a change request by clicking the **Create Change Request** (plus sign) icon.

Image 1 depicts the Purchase Order page with the cursor selecting the Change Request tab. Image 2 depicts the Change Requests page; the cursor clicks the Create Change Request (plus sign) icon.

**NOTE**: For more information on change requests, including accessing the Change Request tab and initiating a change request, refer to the [How to Complete a Change Request in BruinBuy *Plus*](https://scribehow.com/viewer/How_to_Complete_a_Change_Request_in_BruinBuy_Plus__FjkAyjo9T1GeksutepzpXg) guide.

From the *Change Requests* page, select the **Edit General Section (pencil)** icon.

Change Requests page is displayed. The cursor selects the Edit General Section (pencil) icon.

The *Edit General* dialogue box displays. Utilize the scroll bar to locate the **Override Auto-Closure** dropdown. **NOTE**: For POs created prior to 1/8/26, this field will display as blank or "no value". For POs created after 1/8/26 this field will display **Auto-Close**.

The Edit General dialogue box is displayed. The cursor uses the scroll bar. A red rectangle and arrow highlight the Override Auto-Closure dropdown field.

Select the **Do Not Auto-Close** option from the *Override Auto-Closure* dropdown, then click the **Save** button.

The Edit General dialogue box displays. The cursor selects the Do Not Auto-Close option from the Override Auto-Closure dropdown.

**REMINDER**: Subawards, subcontracts, and select Maximo POs are automatically excluded from auto-closure regardless of this field's listed value.

The *Change Requests* page displays the *Override Auto-Closure* field set to **Do Not Auto-Close.**

Finalize and submit the change request as normal. **NOTE**: For detailed information on finalizing a change request, refer to the[How to Complete a Change Request in BruinBuy *Plus*](https://scribehow.com/viewer/How_to_Complete_a_Change_Request_in_BruinBuy_Plus__FjkAyjo9T1GeksutepzpXg) guide.