How to Reprint Invoices

This guide provides a step-by-step process for reprinting invoices and saving as PDF, whether individually, multiple, by customer number, consolidated or even archived, ensuring users can efficiently manage the customer's invoicing needs. *Panels Changed 9/2026

Jennifer Cummings
32 steps
3 minutes

Alert! Run Control must be created the first time. Get with Supervisor to create.

Navigate to Reprint Invoices

Click "Main Menu"

Click "Billing "

Click "Generate Invoices"

Click "Non-Consolidated"

Click "Reprint Invoices"

Alert! Run Control must be created the first time. Get with Supervisor to create.

Reprint an Invoice

Click "Search"

Click "Reprint Invoices" / your specific run control

Select appropriate Range. Invoice ID = 1 invoice

Click Invoice field and enter Invoice number.

Click "Print Invoices".

Wait while document is prepared. The larger the order/invoice, the longer the wait.

Save/Print Invoice to PDF

Click Printer Icon

Click "Destination" drop down.

Click "Microsoft Print to PDF"

Click "Print"

Select appropriate folder.

Click "File name:"

Add name, always begin with invoice or order number. Click "Save"

Alert! The next sections cover the variety of ways to reprint multiple or consolidated invoices.

Reprint Multiple Invoices

Click "Multiple Invoices" to reprint several invoices in one batch/output file. Click "paste invoice" to copy in the list of invoices (with leading zeros), or add in the available field and use the + sign to add additional invoices.

Enter invoice number (one per line) or copy list of invoice ids from Excel/word. \*requires leading zeros Scroll down.

Click "OK".

Click "Print Invoices".

Click printer icon and select "Print to PDF" and complete steps.

Invoice Consolidation

Alert! Consolidating Invoices should be done with care - caution.

Select "Consolidate". \*This function should be audited every time to ensure the correct invoices/orders and items are reflected. This process will include return credits.

Enter order number(s) (one per line) or copy list of ordernumbers from Excel/word. \*requires leading zeros Scroll down.

Click "OK".

Click "Print Invoices".

Click printer icon and select "Print to PDF" and complete steps.

Tip! Note that system consolidated invoices will have an "M" at the end of the invoice number.

Archived Invoices or By Customer

Select Archived & Per Customer to pull invoices older than 3 years or to select several under a customer number.

Select Invoice(s) as needed or use the Find option.

Click "Print Invoices"

Click printer icon and select "Print to PDF" and complete steps.

How to Reprint Invoices

Jennifer Cummings
32 steps
3 minutes

Alert! Run Control must be created the first time. Get with Supervisor to create.

Navigate to Reprint Invoices

Click "Main Menu"

Click "Billing "

Click "Generate Invoices"

Click "Non-Consolidated"

Click "Reprint Invoices"

Alert! Run Control must be created the first time. Get with Supervisor to create.

Reprint an Invoice

Click "Search"

Click "Reprint Invoices" / your specific run control

Select appropriate Range. Invoice ID = 1 invoice

Click Invoice field and enter Invoice number.

Click "Print Invoices".

Wait while document is prepared. The larger the order/invoice, the longer the wait.

Save/Print Invoice to PDF

Click Printer Icon

Click "Destination" drop down.

Click "Microsoft Print to PDF"

Click "Print"

Select appropriate folder.

Click "File name:"

Add name, always begin with invoice or order number. Click "Save"

Alert! The next sections cover the variety of ways to reprint multiple or consolidated invoices.

Reprint Multiple Invoices

Enter invoice number (one per line) or copy list of invoice ids from Excel/word. \*requires leading zeros Scroll down.

Click "OK".

Click "Print Invoices".

Click printer icon and select "Print to PDF" and complete steps.

Invoice Consolidation

Alert! Consolidating Invoices should be done with care - caution.

Select "Consolidate". \*This function should be audited every time to ensure the correct invoices/orders and items are reflected. This process will include return credits.

Enter order number(s) (one per line) or copy list of ordernumbers from Excel/word. \*requires leading zeros Scroll down.

Click "OK".

Click "Print Invoices".

Click printer icon and select "Print to PDF" and complete steps.

Tip! Note that system consolidated invoices will have an "M" at the end of the invoice number.

Archived Invoices or By Customer

Select Archived & Per Customer to pull invoices older than 3 years or to select several under a customer number.

Select Invoice(s) as needed or use the Find option.

Click "Print Invoices"

Click printer icon and select "Print to PDF" and complete steps.