Submit Additional Pay

HR Compensation
10 steps
41 seconds

Note: Once the ePAF reaches the "Completed" status, additional pay entries are final within the system. Should you need to cancel or alter something (amount, pay period dates, budget codes) after this point but before the payment date, an email needs to be sent to [paf@tcu.edu](mailto:paf@tcu.edu) to stop or remove the original entry and a new ePAF can be submitted with the updates.

Select the Additional Pay tab in the ePAF System.

Enter the Employee ID of the person you are paying, or use the magnifying glass to search for the person's ID.

If you are unable to locate an individual that you know is an active employee, this is likely due to your ePAF access permissions. Please reach out to the budget manager for the department to review your permissions. Delegate access guidelines can be found in[How to Set Up a Delegate and Assign Delegation Levels.](https://scribehow.com/viewer/How_to_Set_Up_a_Delegate_and_Assign_Delegation_Levels__r2cxyE1PQbSIfT_Pblj6_A?referrer=documents)

If the selected employee has multiple job rows, select the job applicable to your payment if available. If your payment is not associated with a specific job, select any ACTIVE status role. \**See note below for recommendation related to Full Time employees.*

**Note:** Most Full Time employee records are on "Empl Record" 0. If entering a payment for a full time employee, unrelated to a specific job record, please select row 0 if it is in an ACTIVE status. Additional temporary jobs can be inactivated/terminated while the employee is still in their full time role. If row 0 is active, this is the safest way to ensure the payment is processed accurately.

Enter (or select from the magnifying glass) pay period begin/end dates for the payment. Biweekly or Monthly dates will automatically be available based on the classification of the selected employee's job record. Click on the slider for "Next Fiscal Year" if you need to select dates outside of the current Fiscal Year.

After selecting your dates, a 'Goal Amount" field will appear. Enter your total payment amount. The system will automatically divide the total by the number of pay periods indicated by the date range.

**Note: The system is only set up to divide stipends into equal payments based on the dates selected. If the amount for one of the months of pay is intended to be different, a separate ePAF will need to be submitted for that month.** *Examples:* - Retroactive payment - if a multi-pay period stipend is being submitted late and the first installment needs to include a previous missed payment, first set up the ongoing stipend and then submit a separate ePAF for one month of the additional, missed payment. - Prorated payment - if the first or last installment of a multi-pay period stipend should be prorated based on the start/end date of the work, submit the first or last installment separately of the on-going multi-pay period stipend

Fill in, or use the magnifying glass to select, the appropriate Earnings Code and Department ID for the payment. The department selected should be the department the stipend will be paid from.

**Earnings Codes:** Need help selecting the appropriate Earnings Code? See [Appendix A - Earnings Codes](https://scribehow.com/page/Appendix_A__Earnings_Code__iuQnmpQpT9KFn70XfrmryA?referrer=documents) for the definitions of available earnings codes within the ePAF system.

**Departments:** If you are missing the department you need to pay from, this is likely due to your ePAF access permissions. Please reach out to the budget manager for the department to review your permissions. Delegate access guidelines can be found in[How to Set Up a Delegate and Assign Delegation Levels.](https://scribehow.com/viewer/How_to_Set_Up_a_Delegate_and_Assign_Delegation_Levels__r2cxyE1PQbSIfT_Pblj6_A?referrer=documents)

Fill in, or use the magnifying glass to select, the appropriate Fund, Account, and Project for the payment. Fund and Projects codes are auto-populated based on the most common (central funded) codes, but may be changed if needed. The Account codes available for the payment will be determined by the Earnings Code selected.

**Need help deciding between 6110 and 6111 for Administrative stipends?** See Appendix A - Earnings Code definitions.

**Required: Add a comment for the payment.** This will be visible to various levels of approvals and should explain the reason for and necessary details pertaining to the payment.

**Note!** If this stipend is tied to a position and you are aware of the position number to be used, please include that in the comment. Human Resources will link additional pay to positions before the ePAF processes.

Once all fields are filled, click submit.

Congrats! You have submitted an Additional Pay ePAF.

***What's Next?*** Check out our other guides - What to Expect - [Approval Flow Chart](https://scribehow.com/page/ePAF_Approval_Flow_Chart__TCU__lJFkR92KSPOTnZ3idSrlDg) - [Review ePAF](https://scribehow.com/viewer/Review_Students_Status_View_Current_Jobs_and_Career_Center_Check__Rf2KBd-FRdSosxYZPmjeGA?referrer=documents) - See where you submissions are in the process - Who is Approving - [Definition for Various Statuses](https://scribehow.com/page/Appendix_C__Definitions_for_Various_Approval_Statuses__8fffWPluQcidLi4fB-BInQ?referrer=documents)