How to Submit a Research Paper, Scholarly Paper, Poster, Works In Progress, or PVDS presenation for ASHE's 50th Annual Conference and Pre-Conferenes

23 steps

Alert! Once you are on a page for 60 minutes with no activity, be aware of the timer in the upper right corner. If you time out, none of your progress or changes will be saved. There is a timer refresh button in the top right corner that you can click to reset the timer.

Tip! Use the navigation menu under the ASHE logo to move around in the system. Do not use the back button on your browser!

Tip! Your submission is not Saved until you click Save Submission on the final screen. Once a submission is saved, you can go back and edit it at any point prior to the submission deadline.

Navigating to the ASHE Conference Portal

Tip! If there are any ways in which ASHE can make the proposal submission form more accessible for you, please contact Alicia Castillo Shrestha, Associate Director for Conference and Events at alicia@ashe.ws. Presenters and attendees will have the opportunity to share accessibility requests for the In-Person Conference, Pre-Conference, and/or Virtual Conference Day on the Conference registration form.

Navigate to the [ASHE Conference Portal](https://convention2.allacademic.com/one/ashe/ashe25/)

Logging In

Alert! To access the ASHE Conference Portal, use your ASHE login credentials. Everyone on a proposal will need an ASHE account to be added to proposals in the system (e.g., the submitter will search the system for co-authors/presenters to add).

Click "Click here to login"

If you do not have an ASHE account—meaning you’ve never had an ASHE account (either a current member, expired member, or non-mebmer), you may become an ASHE member or create a free non-member account To learn more about membership, please visit <https://www.ashe.ws/membership-information> To create a free non-member account, please visit <https://www.ashe.ws/create-account> New log-in accounts (member and non-member) are processed within two business days. As such, we encourage submitters who have co-authors who are not ASHE members, who were never ASHE members, and who do not have a non-member account to become a member or create a non-member account well in advance of the proposal submission deadline. Additional authors will not be able to be added after the submission deadline.

Alert! **DO NOT create a guest account if you are an expired ASHE member or created a guest account in previous years. Please contact the ASHE Staff**<mailto:office@ashe.ws>**; (202) 660-4106) if you need assistance accessing your account.**

Login with your ASHE credentials. Note: If you have not set up your account with the new ASHE website, you can do so by logging in at www.ashe.ws.

Submitting a Proposal

Once logged in, click "Submit or Edit a Proposal"

Click "Submit A New Proposal"

Select the section or pre-conference. Authors must designate a section or pre-conference for their proposal. A proposal can be submitted to only one conference section in the general conference or to one pre-conference. If the same proposal is submitted to more than one section or to a section and a pre-conference, both proposals will be rejected. Please refer to the Call for Proposals for a description of each section and pre-conference: [www.ashe.ws/call-for-proposals](http://www.ashe.ws/callforproposals) For this example, the Leadership in Higher Education Section is selected.

Authors must designate a preferred presentation format. Submitters will have the option to select if they want to present In-Person during the Conference in Denver, Colorado taking place November 15-18, or during the Virtual Conference Day taking place on October 30. (Note: The CEP Pre-Conference Virtual Forum will take place on October 29.) The content of a proposal can be submitted as only one conference format. If the same proposal content is submitted in more than one format, all proposals will be removed from consideration. Please refer to the Call for Proposals for a description of each format: www.ashe.ws/call-for-proposals For this example, a Research Paper to be presented In Person is selected.

Acceptance of Terms of Agreement: To be able to complete your proposal submission, you must agree (select “Yes”) to the Terms of Agreement.

Title: The title should be entered with proper APA capitalization in title case and must not exceed 15 words. Make Sure the First Letter of Each Appropriate Word is Capitalized.

Abstract: Provide an abstract of no more than 50 words briefly describing your proposal. The Program Committee relies on abstracts to assign appropriate reviewers.

Proposals must not exceed:\ 2,000 words for Research Papers, Scholarly Papers, Interactive Symposium, Workshops, PVDS.\ 1,500 words for Works in Progress and Posters\ 1,000 words for Self-Designed Paper Session main proposal and 350 words abstract for each paper within the session Please submit only the text of the proposal, excluding references. APA in-text citations must be used and are included in the word count. References are submitted in the next section and do not count toward the proposal text word count. Any tables, figures, formulas, and graphics will be submitted as an attachment on the next screen. Note: Research Paper proposals (including those in Self-Designed Sessions) must include preliminary findings or a summary of full findings.

References: Cite the published and/or unpublished references in your proposal. There is no limit to the number of references provided. Please adhere to the APA Style guidelines but do not use italics, bold, or underline -- these enhancements will be lost.

Research Paper, Scholarly Paper, Self-Designed Paper Session, Poster, Works in Progress and PVDS individual and session proposal submitters must choose the methodological category that best describes their work. Submitters will first select from a list of general methodologies and then type in their specific methodologies. This will help the Program Committee match Reviewers to proposals.

To continue efforts to enhance our peer review process, we are once again providing a space for proposal submitters to suggest Reviewers for their proposal. This will support the Program Committee in better-aligning proposals with appropriate Reviewers, providing better matches for Reviewers, and ultimately providing better feedback on proposals. For Research Paper, Scholarly Paper, and PVDS proposals, we have added an option for submitters to suggest a Discussant(s) for their proposal if accepted. Although recommendations will be considered, we cannot guarantee that all recommendations will be able to be fulfilled.

When all required sections (indicated by “\*”) are completed, click “Accept and Continue” in the bottom right corner.

Adding Co-Authors

Alert! IF YOU CANNOT FIND AN AUTHOR IN THE SYSTEM: 1. First re-check the spelling of the name or ask the author if they already have an ASHE member or Guest account. 2. If they do not have either, please have the author create an account following the steps outlined above. 3. Note: New log-in accounts (member and non-member) are processed within two business days. As such, we encourage submitters who have co-authors who are not ASHE members, who were never ASHE members, and who do not have a non-member account to become a member or create a non-member account well in advance of the proposal submission deadline. Additional authors will not be able to be added after the submission deadline.

Adding Chairs and Presenters: Search for authors by last name.

Find the author from the list and select their respective role from the drop down list of options.

Click this button.

If you have an attachment, select on the “Upload Supporting Document” button to select the file you wish to upload. You must submit your document (e.g. tables, figures, formulas, and graphics) as a single PDF file. The file size limit is 50 MB. Only tables, figures, formulas, and graphics should be uploaded. Please ensure there is no identifying information in attachments, with the exception of Interactive Symposium proposals.

Click this file field.

Click this button.

You will know your proposal was successfully submitted once you land on the confirmation page. You will also receive a confirmation email. You can use the Submission Menu or Main Menu links at the top of the confirmation page to start the process for another proposal submission, or click “Logout” if you are finished with your proposal submissions