How to Submit an Event to Host at AZ Tech Week

This guide provides a straightforward process for submitting an event to AZ Tech Week, ensuring your event gains visibility in the tech community. It outlines essential steps, from navigating the submission site to crafting a compelling event description. By following this guide, you can effectively showcase your event and connect with a broader audience, enhancing your impact during Tech Week. Don't miss the opportunity to be part of this vibrant tech celebration!

31 steps

Partiful

Azcommerce

Navigate to [Arizona Tech Week](https://www.azcommerce.com/az-tech-week/)

Click "HOST AN EVENT"

Registering Your Event with AZ Tech Week

Enter your email address you're using for the event.

**Please note:** Only one event per email address at a time. If you are submitting multiple events, please wait for your first event to be approved before submitting subsequent events. If you need support, contact: aztw@azcommerce.com

Click "I’ve read and agree to the Arizona Tech Week Community Guidelines." In order to submit an event for Tech Week you must accept the terms and conditions.

Click "Continue"

Event Type

Select the type of event you're looking to create. Toggle the drop down arrows to read the category description.

Click "Continue"

Event Title

What is the title of your event? Add a unique and catchy title for your event. \ \ Your event will be displayed on the Arizona Tech Week calendar and should be enticing and true to the subject of your event.

Click "Continue"

**Tip:** Create an event title that stands out on the AZ Tech Week calendar!

Event Topic

The event description will be displayed on the Arizona Tech Week calendar. It should include an overall description and key details to advertise your event.

Select up to three event themes that relate to your event, the host organization/industry, or subjects you will cover.

Click "Save & Continue"

Need recommendations for a venue? Or have space to host AZ Tech Week events? Add them to the [AZ Tech Week Preferred Vendor List](https://docs.google.com/spreadsheets/d/1AWoefWUBNJTWDMIwuWTB0ZOlxqz34oVSR2r2dZigNQk/edit?gid=2136107291#gid=2136107291)

Audience

What is your event capacity? How many people CAN your event hold?

Give us an idea of who you want at the event!

Will your event be open to the community? Select one.

Click "Save & Continue"

Building Your Partiful Event

You're almost done! Now it is time to build your Partiful Event Page. Use the AZTW Partiful template, create your page, and copy/paste the Partiful URL into the box. \ Visit the Partiful Host Resource page for help getting started. Do not make changes to the required questions for registration in the questionnaire section of your event. Make sure your image follows guidance on the website. \ \ Navigate to the:[Prebuilt Partiful Template for AZ Tech Week](https://partiful.com/create?aztechweek=true)\ \ Need help? Follow: [Partiful's how-to guide](https://help.partiful.com/hc/en-us/articles/26559398129435-Creating-your-first-Partiful-event)

**Please Note:** You must use the AZ Tech Week Partiful template, you can not submit without the completed template.

Complete the Partiful link using the Arizona Tech Week Partiful Event Template (*Please note: A cellphone number is needed to create a Partiful account.* \ *Do not remove questions from the Partiful Event Template as they are required for Arizona Tech Week approval.* *If you edit the event image from the Partiful Event Template, please make sure that the image is a square or 4:5 ratio and includes the Arizona Tech Week logo. You may find logo variations in the [Arizona Tech Week Media Kit](https://drive.google.com/drive/folders/1zLc4MiG-nJiuBF37uQKmFRhRExJ_F90f).*

Tip: Open your Partiful link in an incognito or private browser window to confirm it loads correctly and displays as expected before submitting.

Attendees

Once you've completed your Partiful event, copy and paste the URL from the Partiful event you just created.

Click "Save & Continue"

Location

Submit where your event is going to be.

Select the date of your event.

Select the Start and End times.

Click "Save & Continue"

Full addresses are not publicly displayed on the AZ Tech Week calendar. Only high-level location information (Phoenix, Tucson, Flagstaff) will appear on the AZ Tech Week calendar and other public listings. The full address will only be visible to approved attendees within Partiful, based on the host’s approval settings.

Host Info

Tell us about yourself and provide contact information for the event host/primary point of contact.

Adding Co-Hosts

Add a co-host for your event. The Arizona Commerce Authority is automatically included as a co-host. But you can add up to five additional event co-hosts.

**Where Information Appears** - **AZ Tech Week Calendar**: City or general location only - **Partiful (Public View)**: No street address shown - **Partiful (Approved Attendees)**: Full address visible after acceptance, if enabled by the host. *This applies to all events, including open registration events. All attendees must still be approved before receiving location details.*

Submitting Your Event

Review your event submission, if you see an error, you can click "BACK" to make changes.

Click "Submit for review"

Your event has been submitted!

Keep an eye on your inbox for any follow-up information requests, and approval of your event submission.

Still have questions? Need to make changes to your event? Or general support? Please contact us at: aztw@azcommerce.com

How to Submit an Event to Host at AZ Tech Week

31 steps

Partiful

Azcommerce

Navigate to [Arizona Tech Week](https://www.azcommerce.com/az-tech-week/)

Click "HOST AN EVENT"

Registering Your Event with AZ Tech Week

Enter your email address you're using for the event.

Click "I’ve read and agree to the Arizona Tech Week Community Guidelines." In order to submit an event for Tech Week you must accept the terms and conditions.

Click "Continue"

Event Type

Select the type of event you're looking to create. Toggle the drop down arrows to read the category description.

Click "Continue"

Event Title

Click "Continue"

**Tip:** Create an event title that stands out on the AZ Tech Week calendar!

Event Topic

The event description will be displayed on the Arizona Tech Week calendar. It should include an overall description and key details to advertise your event.

Select up to three event themes that relate to your event, the host organization/industry, or subjects you will cover.

Click "Save & Continue"

Audience

What is your event capacity? How many people CAN your event hold?

Give us an idea of who you want at the event!

Will your event be open to the community? Select one.

Click "Save & Continue"

Building Your Partiful Event

**Please Note:** You must use the AZ Tech Week Partiful template, you can not submit without the completed template.

Tip: Open your Partiful link in an incognito or private browser window to confirm it loads correctly and displays as expected before submitting.

Attendees

Once you've completed your Partiful event, copy and paste the URL from the Partiful event you just created.

Click "Save & Continue"

Location

Submit where your event is going to be.

Select the date of your event.

Select the Start and End times.

Click "Save & Continue"

Host Info

Tell us about yourself and provide contact information for the event host/primary point of contact.

Adding Co-Hosts

Add a co-host for your event. The Arizona Commerce Authority is automatically included as a co-host. But you can add up to five additional event co-hosts.

Submitting Your Event

Review your event submission, if you see an error, you can click "BACK" to make changes.

Click "Submit for review"

Your event has been submitted!

Keep an eye on your inbox for any follow-up information requests, and approval of your event submission.

Still have questions? Need to make changes to your event? Or general support? Please contact us at: aztw@azcommerce.com