How to Terminate an Employee in Workday

These steps guide managers on how to terminate an employee who quits, retires, or abandons their job. HR requires at least 3 business days' notice to process a final paycheck. According to CA labor law, if an employee resigns with at least 72 hours' notice, their final pay is due on their last day of work. If the employee resigns without any notice, the final pay must be provided within 72 hours of their resignation. In the case of involuntary termination, the final pay is due on the term date.

Ranjit Kaur
9 steps
43 seconds

Workday

Click "Actions"

Click "Terminate Employee"

Click this button to enter "Primary Reason".

Click "Voluntary"

Tip! If you are terminating employee due to end of appointment, choose Involuntary>End of Appointment in the Primary Reason field. You must contact HR if the termination is due to performance issues.

Click this radio button "Voluntary>Quit" if employee quit, select Job abandonment if employee stopped working for you without notification and retirement, if employee retires.

Click this icon and enter the termination date in "Termination Date" field. If the term date and last day work is different, update "Last Day of Work" field.

Click "Select files" and upload term notice if given by employee. It will also ask "Document Type" select Other documents and in description add term notice.

Click "Submit". If you receive an error to change 'Close Position' to yes, change it to yes and then submit.

Tip! For voluntary terminations, once manager completes this process, it goes to employee for approval and then HR. Once HR approves, Payroll will process the final check once employee submits their final timesheet.