How to Update, Add, or Remove Assigned Roles to a Job Requisition

The following guide demonstrates how to update, add, or remove assigned roles on a job requisition. Both the Primary Recruiter and a Recruiting Coordinator assigned to the supervisory organization where the requisition resides have this ability. Please note that a Recruiting Coordinator can only add Primary Recruiters to job requisitions. However, if a Recruiting Coordinator is listed as the Primary Recruiter on a requisition, they can also add or remove other requisition roles.

Workday

Navigate to the job requisition.

The first step is to identify the appropriate **Effective Date** for these changes. To do this click on the **Details** tab of the job requisition.

Scroll to the bottom of the page and select the **Business Process History** drop down. Identify the oldest job requisition event and the date it was completed, in the **Completed On** column. This date will serve as your effective date.

Once you’ve identified your **Effective Date**, click the **Related Actions** button next to the job requisition’s name. From the menu, hover over **Roles**, then select **Assign Roles**.

Enter in the identified **Effective Date** and then click **OK**.

This will take you to the **Assign Roles** task. From here, you can add a new role if needed. For example, if a **Search Committee Assistant** has not yet been added, click the **plus (+)** button in the top header row and enter **Search Committee Assistant** in the **Role** column. Then, in the **Assigned To** column, search for the person’s name and press **Enter** to add them. If you need to remove a role, click the **minus (-)** button in the far-right column. Note that this will remove **everyone** currently assigned to that role.

If the role that needs to be adjusted is already listed, you can update who is assigned to that role by clicking the **three lines** in the field within the **Assigned To** column. This will allow you to search for the person you want to add. Be sure to type in their name and hit Enter. Once their name appears, ensure the box next to their name is selected then click outside of the field to add them. To remove someone from the role, click the **X** next to their name.

Once you've completed all necessary role updates, click OK.

On the next page, click "Done".

To confirm your changes, click on the Details tab within the job requisition.

Once in Details, click the "ACN Job Requisition Assigned Roles" sub tab.

Review this table to confirm that your changes were applied. If you do not see your updates reflected, please submit a **Workday Help Case** and include the **requisition number** along with the requested role update.