How to Know if My Event Space and Resources Have Been Assigned (Approved)

Once you've submitted your Event Form, you can track your event request's progress through the tiered approval workflow.

Event Planning
10 steps
2 minutes

Scu

Navigate to 25Live via your MySCU Portal tile and go to your dashboard.

To access the events that you have requested, use the "Your Upcoming Events" box on your dashboard or click on the "Go to Search" box to start an Events search.

From the results page, click on the Name of the event that you'd like to track.

In the event information window, click on the "Task List" tab. NOTE: A fully green progress bar does NOT mean that all of the requests you've made for your event have been approved. It means that all requests have been either accepted/assigned or denied.

You'll need to check each level of the tiered approval flow to confirm the status of the items that you have requested for your event. If you are a student requesting an event for your RSO or CSO, start with the "Event Type and Organization Approvals" window to see if your event has been approved by the Center for Student Involvement. Clicking on the title bar will open the window. Non-student requestors will not have their event vetted by CSI and can disregard this step.

To see if your requested location(s) has been approved, open the "Location Assignments and Approvals" window.

Review the Status column of the location(s) you've requested for this event. There are 3 potential status settings: 1. Assigned (in Green) - your requested location has been confirmed for your event. 2. Pending - no action has yet been taken on your request. 3. Denied - your location is NOT available at the date/time that you've requested. The Building Manager will deny the request and the overall event status will be changed to Denied. If your event is denied based upon location(s) availability, you'll need to submit a new Event Form request for a different location. If a Building Manager denies an event, they should reach out to you, via email, to notify you of the reason for the denial.

If you have requested event resources (tables, chairs, custodial support, etc.) as part of your event request, open the "Resource Assignments and Approvals" window and check the Status column for each requested resource. There are 3 potential status settings: 1. Assigned (in Green) - your requested resource has been confirmed for your event. 2. Pending - no action has yet been taken on your resource request. 3. Denied - your resource is NOT available at the date/time that you've requested.

If there are any additional approvals that are required for your event, such as an Outdoor Amplified Sound Request, you can track their progress in the "Requirement Approvals" window.

IMPORTANT: Even when all of your requests have been approved, the Event Status of your event will always remain "Tentative." There are only 3 potential event status settings in 25Live: - Tentative - for any event that has been approved, or is in the approval process, for requested locations, resources, and required approvals. - Denied - for any event that has been denied because the requested space is unavailable. - Cancelled - for any event request that was cancelled by the requestor. REMINDER: A fully green progress bar does NOT mean that all of the requests you've made for your event have been approved. It means that all requests have been either accepted/assigned or denied.