Instructions for creating a New Student Worker Hire EPAF
Stephanie Smith
26 steps
2 minutes
Una
1
Navigate to Electronic Personnel Actions Forms from your Employee Dashboard
2
Click "New EPAF Allows you to create a new transaction."
3
Click the First and Last Name or L Number
4
Click "Search"
5
Select the L# of the correct employee
6
The Query Date will reflect the current date and can be updated to reflect the start date provided by HR.
7
Select "Student Worker NEW Hire, STUNEW" Approval Category
8
Click "Go"
9
In the Position Field, Type the corresponding position number and 00 for the suffix. Position numbers begin as listed followed by four digits: Federal: SFXXXX University: SUXXXX Graduate Assistants: SGXXXX
10
Enter 00 for the Suffix. All student positions have a suffix of 00.
11
Click "Go" \*\*\*\*DO NOT choose Next Approval Type. This is a change from the previous steps.
12
Click the "Employee Class Code \*" field and enter the corresponding Employee Class Code: Federal: SF University: SU Graduate Assistant: SG
13
Click the "Home Organization \*" field. Enter the budget number that the student's earnings will charge to.
14
The Current Hire Date should reflect the query and current hire date.
15
Click the Job Begin Date Field and enter the date which should be the same as the query date and current hire date.
16
Click the Jobs Effective Date Field and enter the date which should be the same as the query, current hire, job begin dates.
17
Review the rate of pay and hours per pay and update, if needed.
18
Click the "Timesheet Orgn \*" field. This number determines where the timesheet routes. For some staff, this number is the same as the department's budget number. For some staff it is a different number from the department number. If you need to verify the timesheet org of the person that will approve the timesheet for the student. Please contact [studentemployment@una.edu](mailto:studentemployment@una.edu)
19
Review the Labor Distribution to make sure the earnings will charge to the correct budget.
20
This date should indicate the last date the student will be employed for the academic semester preferably the last date in the payroll period. Please refer to dates on the payroll schedule or provided by Student Employment.
21
Click "Not Selected"
22
Choose YOUR Department Chair, Director or designated approver.
23
For the Finance Line, Select "TSUTTON1 - Sutton, Tanya L."
24
Select SBULLOCK-Bullock, Samantha for Student Employment Level 1 and 2
25
Click "Save"
26
Click "Submit"
[[If you submit and then see "\*ERROR\*, please review the dates. The Begin Date must equal the first Jobs Detail Effective Date," delete this date, save, and resubmit.]]
