Instructions to Create a Graduate Assistant EPAF
Stephanie Smith
27 steps
2 minutes
Una
1
Click "New EPAF\ Allows you to create a new transaction."
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Enter the First and Last Name or L Number
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Click "Search"
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Select the L# of the correct employee.
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Click the "Query Date \*" field. The current date will prepopulate. Please update and enter the hire date.
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Choose the correct Approval Category:
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Click "GA Stipend Hire and End Job, GAHIRE"
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Click "Go"
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In the Position Field, Type the corresponding position number and 00 for the suffix
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Click "Go"
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Click the "Home Organization \*" field and enter the budget the earnings should charge to.
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In the Current Hire Date Field: The current date or previous hire date will prepopulate, enter the hire date.
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In the Job Begin Date Field: Enter the hire date
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In the Jobs Effective Date: Enter the hire date
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Click the "Regular Rate \*" field and enter the amount the student will receive each biweekly pay period.
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Click "Not Selected" click drop down box and select Primary"
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Click the "Timesheet Orgn \*" field. This number determines where the timesheet routes. For some staff, this number is the same as the department's budget number. For some staff it is a different number from the department number. If you need to verify the timesheet org of the person that will approve the timesheet for the student. Please contact [studentemployment@una.edu](mailto:studentemployment@una.edu)
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Terminate Job - Job Effective Date: This date should indicate the last date the student will be employed for the academic semester preferably the last date in the payroll period. Please refer to dates on the payroll schedule or provided by Student Employment.
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Click "Not Selected"
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HR will approve the EPAF before it routes for approval. Choose "SBULLOCK - Bullock, Samantha G." for the first approver.
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Choose YOUR Department Chair, Dean's Assistant, and Dean, and any other designated approvers depending on the type of EPAF.
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Select "TSUTTON1 - Sutton, Tanya L." for Finance
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Select "HLITTRELL1 - Littrell, Hanna M." for Financial Aid
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Select "SBULLOCK - Bullock, Samantha G." for Level 1 and 2 Approver
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In the "Comments" field: Enter the tuition scholarship for each semester and the total stipend amount for that is reflected in the signed GA offer letter.
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Click "Save"
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Click "Submit"
