Manage Deck Log Training Guide - Official

This guide outlines the step-by-step process for officials to manage their deck log through their public user account in REMS. This guide covers the following topics: 1. Log in to your REMS User Account 2. View Existing Deck Log Entries 3. Add a Deck Log Entry 4. Add a Deck Evaluation for a Deck Log Entry 5. Edit a Deck Log Entry 6. Delete a Deck Log Entry 28/08/2026

27 steps

For support, please go to the REMS Knowledge Base to access FAQs and help guides for Members and Club Admins. <https://sportlomo.atlassian.net/wiki/spaces/SCS2/overview> You can also log a ticket with the support desk.

1. View Existing Deck Log Entries

Navigate to <https://swimming.canada.sportsmanager.ie/sportlomo/users/login> **Login** to your REMS User Account.

On the member card, click the **Deck Logs** icon.

⚠️ Only those registered in the Officials category will have the Deck Logs option on their member card. Previous deck log history from the RTR has been imported for officials that used that feature.

Selecting the Deck Logs icon will display all existing entries recorded in your deck log.

2. Add a Deck Log Entry

💡Mandatory fields are displayed in **bold** when creating a new deck log entry.

To add a new deck log entry, click **Add**.

Click the **Meet Name** field and begin typing the name of the meet. If the meet was listed/sanctioned in REMS, you can click to select it from the dropdown list. The **Sanction Number** will automatically populate if it was assigned in REMS. If this is a historical meet that was not listed/sanctioned in REMS, you can manually enter the meet name and, if known, the sanction number.

Enter the meet location name in the **Location** field.

Select the position that you worked during the session from the **Position** dropdown menu.

💡The **Session Name** field is a free-text field. Enter the name of the session as it appears in the meet package, or provide a more descriptive name if preferred. Here are a few examples: - Session 1, 2, ... - Day 1, 2, Prelims/Finals - Session 1 - 13 & over prelims/finals - 12 & under TF - AM; 13 & over TF - PM

Click the **Session Name** field and enter the name of the session that you worked.

💡The **Type of Meet** field is a free-text field where you can describe the type of meet worked. This is especially important for referee sessions being reviewed for progression. Examples of the information you may want to include: - Age-Group/Masters/Varsity/Open Water Meet - Time Trial, Regional/Provincial/National Meet/Championships - SC/LC - Single/Double Ended, Chase - Integrated/Para

Click the **Type of Meet** field and enter the name of the session that you worked.

If you received a successful deck evaluation for the session, select **Yes** in the **Evaluated** field. This will enable you to add the corresponding deck evaluation credential once you save your deck log entry.

2.1. Add Para Swimmers Details

💡Para Swimming Technical Officials can record para swimmer details for a session directly in their REMS deck log. Select **Yes** in the **Para Swimmers** field to display additional fields where you can enter the number of para swimmers and their sport classes. You can use the **Comment** or **Type of Meet** field to note whether the meet was integrated, para-only, etc.

Select **Yes** in the **Para Swimmers** field to display additional fields for: - Number of Para Swimmers - Sport Classes

Click the **Num Para Swimmers** field and enter the number of para swimmers in the session by typing the number or using the arrow buttons. Click the **Sport Classes** field and enter the sport classes of the para swimmers who participated in the session.

Click the Comment field and enter any other information that you want to include in your deck log.

💡If the meet was listed or sanctioned in REMS, the **Log Date** will automatically default to the first day of the meet. If your session took place on a different day, you can manually select the correct session date. If the meet was not listed or sanctioned in REMS, you will need to manually enter the session date for your deck log entry.

Click the **Log Date** field to select the date of the session.

Click **Save** to add the new entry to your deck log.

3. Add a Deck Evaluation for a Deck Log Entry

💡If you selected **Yes** in the **Evaluated** field of your deck log entry, the **Upload Credential** icon will appear under the **Actions** column for that entry.

To add your deck evaluation credential, click the **Upload Credential** icon for the entry in the deck log.

⚠️ If the **Upload Credential** icon is not visible, edit the deck log entry (see[Section 5. Edit a Deck Log Entry](https://scribehow.com/viewer/How_to_Add_a_Deck_Log_Entry__Official__-nEnlmoKQpK_3Epe7veyxw?scrollToActionId=a6be0aa9) and confirm that **Yes** is selected in the **Evaluated** field.

💡When entering your deck evaluation details, fill out the fields as follows: - **Provider**: Enter the name of the official who signed your deck evaluation - **Provider Identifier**: Specify the meet where you received the evaluation - **Start Date**: Enter the date the evaluation took place - **Expiry Date**: Leave this field blank (deck evaluations do not expire) - **Additional Info**: Add any extra notes or relevant information you'd like to include For more information on adding officials credentials in REMS, please refer to the following guide: [**Add/Delete Officials Credentials**](https://scribehow.com/viewer/AddDelete_Officials_Credentials__Official__ZbMFoJtsTFOsbxhXSi_7Jw)

**Enter the details** for the deck evaluation.

Attach a photo of your official’s card or the form signed by the evaluating official. Click **Save**.

When you save the credential, its status will be set to **Awaiting Approval**. Once your Club Officials Administrator approves the evaluation, it will become **Active**.

💡From the Home page, you can see your Credentials by clicking on the **Credentials** button on your Member Card.

4. Export Deck Log

From the **Deck Logs** page, you can export your deck log by clicking the **Export** button.

A file called **deckLogs.csv** will be downloaded in your browser downloads, open the document.

5. Edit a Deck Log Entry

From the **Deck Logs** page, you can edit an entry by clicking the **Edit** icon under **Actions** for that entry.

Edit the fields in the deck log as required. Click **Save** to update the deck log entry.

6. Delete a Deck Log Entry

From the **Deck Logs** page, you can delete an entry by clicking the **Delete** icon under **Actions** for that entry.

You will receive a confirmation message. Click "**Delete"** to remove the entry from the deck log.

The entry will be deleted from the deck log.

7. Use Deck Log to Track Clinics Conducted

You may use the deck log feature to track the clinics you’ve conducted. Below is an example of how you might record this information, feel free to structure it in a way that works best for you.