Omnia Admin: Media Files

This guide provides step-by-step instructions for managing media files in the Omnia platform. It includes instructions for accessing, creating, editing, and deleting media files, as well as using text-to-speech features. Media files can be utilized across various functions in the Omnia Admin Portal, including call campaigns and conference rooms.

Voxo

**This document applies to the following user roles within Omnia:** - **Account Administrator** - **Partner Administrator**

Accessing Media Files

**Navigate to Media Files:** - Go to the [**Admin Portal**](https://app.voxo.co/dashboard) and sign in. - Click the **Phone System** tab to expand it, then select **Media Files**.

Creating a Media File

**Add a New Media File**: - Click **Add New**. - Enter the name of the media file in the **Enter name** field.

**Record or upload**: - Use the controls to record or upload a media file. This will open additional options.

**Additional Options**: - **Playback**: Click to play the media file. - **Press and Hold To Record:** Click and hold to record a message. - **Upload File**: Click to add an existing audio file - **Cancel Changes**: Click to revert to previous settings.

**Save Changes**: - Click **Create,** then **Yes** to save the new media file.

Generating a Media File from Text

**Generate Media File from Text**: - Enter the name of the media file in the **Enter name** field. - **Enable**: Check the **Generate media file from text** box. - **Select Gender**: Choose the gender for the text-to-speech voice. - **Enter Text**: Type the text to be converted to speech in the provided text box. - **Generate**: Click **Text to Speech** to generate the media file. - **Playback**: Click to play the media file. - **Download File**: Click to download the generated media file. - **Cancel**: Click **Cancel** if you do not want to save the changes.

**Save Changes**: - Click **Create,** then **Yes** to save the new media file.

Editing Media Files

**Edit Media File:** - Click on the media file you want to edit, or click on the **Edit** button next to it.

**Edit Options:** - **Name:** Edit the existing name as needed. - **Download Current:** Click to download the current media file. - **Upload File:** Click to add an existing audio file. - **Press and Hold To Record:** Click and hold to record a message. - **Playback:** Click to play the media file. - **Cancel Changes:** Click to revert to previous settings. - **Save:** Click **Save** to confirm and save your changes. - **Confirm:** Click **Yes** to finalize and save your changes.

Editing Text to Speech

**Edit Text to Speech**: - **Search and Find**: Locate the media file you want to edit. - **Generate Media File from Text**: Click this option to display the most recently saved text-to-speech (TTS) text. - **Select Voice Gender**: Choose an option from the dropdown menu. - **Enter/Remove Text**: Modify the text in the text field as needed, then click **Text to Speech** to generate the new media file. - **Playback**: Click the play button to listen to the generated speech before saving. - **Cancel Changes**: Click if you do not want to save the changes. - **Save**: Click **Save**. - **Confirm**: Click **Yes** to confirm the changes.

Deleting a Media File

**Delete a Media File:** - Click the **Delete** button next to the Media File. - Confirm the deletion by clicking **Yes**.

Search and Sort

**Search for a Media File:** - **Search Bar**: Quickly find specific items by typing the name or a keyword in the search field. The system will filter the list based on your search input, displaying the relevant results. - **Sort**: Click the sort icons next to column headers to arrange items in ascending or descending order.

**Related Documents**: 1. [**Omnia Admin Portal User Guide**](https://scribehow.com/page/Omnia_Admin_Portal_User_Guide__wR-8tvX-TumKH7hgN-nEHw?referrer=documents)**:** Essential steps for navigating and using the Omnia Admin platform. 2. [**Omnia Admin Reports User Guide**](https://scribehow.com/page/Omnia_Admin_Reports_User_Guide__SBv2WAWDROSz4ohbF5e4KA?referrer=documents)**:** This guide helps you navigate and use the reporting features in Omnia. 3. [**Omnia Portal User Guide**](https://scribehow.com/page/Omnia_Portal_User_Guide__krO6wF6TQ86D0Kl4o1JLGg?referrer=documents)**:** Essential steps for navigating and using the Omnia User platform. 4. [**VOXO Mobile Application User Guide**](https://scribehow.com/page/VOXO_Mobile_Application_User_Guide__4pqc5ST2TY2R6f5pgzQvZw?referrer=documents)**:** Key steps for navigating and using the VOXO Mobile app.

Omnia Admin: Media Files

Voxo

**This document applies to the following user roles within Omnia:** - **Account Administrator** - **Partner Administrator**

Accessing Media Files

**Navigate to Media Files:** - Go to the [**Admin Portal**](https://app.voxo.co/dashboard) and sign in. - Click the **Phone System** tab to expand it, then select **Media Files**.

Creating a Media File

**Add a New Media File**: - Click **Add New**. - Enter the name of the media file in the **Enter name** field.

**Record or upload**: - Use the controls to record or upload a media file. This will open additional options.

**Save Changes**: - Click **Create,** then **Yes** to save the new media file.

Generating a Media File from Text

**Save Changes**: - Click **Create,** then **Yes** to save the new media file.

Editing Media Files

**Edit Media File:** - Click on the media file you want to edit, or click on the **Edit** button next to it.

Editing Text to Speech

Deleting a Media File

**Delete a Media File:** - Click the **Delete** button next to the Media File. - Confirm the deletion by clicking **Yes**.

Search and Sort