Outlook Shared Mailbox and Calendar Setup

This guide provides a straightforward method to set up and access a Shared Mailbox and Calendar in Outlook, enhancing collaboration for teams. By following these steps, users can easily manage shared communications and scheduling, streamlining workflow and improving efficiency. It's an essential resource for anyone looking to optimize their use of Outlook for group projects or organizational communication.

Brandon Cooley
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16 steps
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3 minutes

Open your Outlook desktop app.

Navigate to the Mail icon in the left panel.

Scroll down the left panel to the "Shared with me" section to access the newly created Shared Inbox.

Tip! [[To send an email from this account select "Inbox".]]

Click "Inbox" under the Shared Mailbox.

Click "New mail" \ From this section of the new Shared mailbox, you can create a new email message from the shared inbox as well as view received and sent messages from the inbox.

Click the drop-down to select the new Shared Mailbox.\ \ Ensure you select the correct mailbox to send out written communications from the shared mailbox.

Next, For initial setup of the shared calendar Click the Calendar icon.

Select "Add calendar" to add the new Shared Mailbox Calendar.

Click "Add from Directory"

Click the drop-down to select your Outlook account email address.\ \ If you have multiple accounts listed, you will want to select your regular Outlook email address account.

Enter the name of the shared group you want to add to your calendar access.

Click the dropdown to select "People's calendars".

Click "Add"

Click the new Shared Mailbox Calendar under "People's calendars".

Click "Corporate Communications" to enable a full view of the shared mailbox calendar.\ \ Setup of the new Shared Mailbox and Calendar in Outlook is now complete.

Step

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