Data Changes - Pay Rate, Account Code, Job Code, or Work Study

HR Compensation
14 steps
25 seconds

Alert! Completing multiple changes at once for the same student and job? Process one data change ePAF and wait for a confirmation that it is complete before submitting another change. Multiple data changes processed at the same time will overwrite each other!

Pay Rate Change

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**Employee ID:** Enter the student employee’s TCU ID# or click the magnifying glass next to the Employee ID field and select the desired entry. (See Appendix A for help with this option.) Once the student employee’s ID# has been entered, a list of Current Jobs populates and shows at the bottom of each page. From the list, click the Select Employee button to open the job record you wish to change.

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**Effective Date:** This date must correspond to the beginning of a pay period. Click the magnifying glass to select a date. **Prior Reports To & Current Hourly Rate:** These fields display the student employee’s current supervisor ID and name, and the employee’s current hourly rate. **New Hourly Rate:** Enter the student employee’s new hourly rate. **Reports To:** If desired, you can update the supervisor along with the pay rate change. The supervisor must be a regular employee in the same business unit as the student employee’s current department. Either type in the supervisor’s position number or use the magnifying glass to search for it.

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Once these fields have been filled in, click the Submit button at the bottom of the page. If you wish to start over, click the Clear Page button to remove any content you have typed.

Account Code Change

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**Employee ID:** Enter the student employee’s TCU ID# or click the magnifying glass next to the Employee ID field and select the desired entry. (See Appendix A for help with this option.) Once the student employee’s ID# has been entered, a list of Current Jobs populates and shows at the bottom of each page. From the list, click the Select Employee button to open the job record you wish to change.

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**Effective Date:** This date must correspond to the beginning of a pay period. Click on the magnifying glass to select a date.

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**New Accounting Information:** Input the new budget information into the Department, Fund Code, Account, and Project fields. **Old Accounting Information:** Displays the current budget information for the employee’s job.

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Once these fields have been filled in, click the Submit button at the bottom of the page. If you wish to start over, click the Clear Page button to remove any content you have typed.

Job Code Changes

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**Employee ID:** Enter the student employee’s TCU ID# or click the magnifying glass next to the Employee ID field and select the desired entry. (See Appendix A for help with this option.) Once the student employee’s ID# has been entered, a list of Current Jobs populates and shows at the bottom of each page. From the list, click the Select Employee button to open the job record you wish to change.

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**Effective Date:** The effective date must correspond to the beginning of a pay period. Click on the magnifying glass to select a date. **Select New Job Code:** Click the magnifying glass for a list of student employee job codes. Available job codes listed are dependent the student’s undergraduate or graduate classification. Select the job code that most closely describes the job duties your student employee will be performing for your department.

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Once these fields have been filled in, click the Submit button at the bottom of the page. If you wish to start over, click the Clear Page button to remove any content you have typed.

Manage Work Study

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**Employee ID:** Enter the student employee’s TCU ID# or click the magnifying glass next to the Employee ID field and select the desired entry. Once the student employee’s ID# has been entered, a list of Current Jobs populates and shows at the bottom of each page. From the list, click the Select Employee button to open the job record you wish to change. **Effective Date:** This date must correspond to the beginning of a pay period. Click on the magnifying glass to select a date.

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**Activate/Inactivate Work Study & Select Earnings Code:** The appropriate actions are shown by default and is based upon the student employee’s current classification. If the employee is currently ON Work Study, the inactivate and change to regular pay options will be selected and processed if you submit. If the employee is currently OFF Work Study, the activate and change to Federal Work Study options will be selected and processed if you submit.

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**Other options you can update with this change:** **New Accounting Information:** Department, Fund Code, Account, and Project values will pre-populate with the same values from the respective Old Accounting Information section. You may change the values, as needed. **Old Accounting Information:** The current accounting information is displayed. **New Supervisor ID:** The supervisor must be a regular employee in the same business unit as the student employee’s current department. Either type in the supervisor’s position number or use the magnifying glass to search for it. **Former Supervisor ID:** This field displays the student employee’s current supervisor ID and name.

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Once these fields have been filled in, click the Submit button at the bottom of the page. If you wish to start over, click the Clear Page button to remove any content you have typed.