Process a JPL Affiliate

A JPL employee collaborating with campus division on research or administrative projects that require physical and/or electronic access to campus and/or campus systems may be processed as a JPL Affiliate. Note: on rare occasions, a JPL employee can be appointed as Visiting Associate (e.g., a JPL employee PI on a sponsored research). a VA appointment requires the Division Chair's approval.

PMA Division Office
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10 steps
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2 minutes

Caltech

Sharepoint

To ensure the correct processing, the group Admin must determine if the JPL affiliate is a JPL employee or contingent worker.\ For contingent workers, follow same steps and include confidentiality and patent forms (see Quick Links for Staff).\ \ **Note:** the end date on the data sheet must match the end date of the contingent worker contract

Navigate to <https://www.pma.caltech.edu/>Click Quick Links "For Staff"

Click "Visiting appointments"

Click "JPL Affiliate data sheet"

Download the PDF. \ Section 1 + Primary Emergency Contact: to be completed by the JPL Affiliate

Caltech Division/Department Only to be completed by the Sponsor/Admin.\ **Note:** Department = Group

JPL Affiliate must sign and date

Sponsor must sign and date

Department/Division approver: Group Admin must sign and date

Email the JPL Affiliate data sheet (and confidentiality and patent forms for contingent workers if applicable) to HR info and Cc: Jessica Varlet.\ \ **Note:** JPL Affiliates are not processed in VAR and are not tracked in Wrike. Please track end dates of appointments accordingly.