Registering a New Student Organization

Kasey Szel
|
33 steps
|
2 minutes

Usf

Review the [Student Organization Handbook](https://bullsconnect.usf.edu/get_file?pid=ab1ad25858312addd029406189383dd579379f517be820a3482a357358d073d7) and [Student Organization Policies](https://bullsconnect.usf.edu/page?id=360)

Complete the [RSO/EMS Canvas Course](https://usflearn.instructure.com/enroll/ECGMCG)

For any EMS (Event Management System) questions, please contact Erin McFee <emcfee@usf.edu>

Go to the BullsConnect website: <https://bullsconnect.usf.edu/home_login>

Select "Groups"

Click "All Groups"

Click "Register new Student Organization"

Input your group name

Your "Group Name" MUST include "(St. Petersburg campus)" Example: "Cat Club (St. Petersburg campus)"

You cannot have "USFSP" at the beginning of your group name Example: "USFSP Cat Club" But you CAN have it at the end Example: Cat Club at USFSP (St. Petersburg campus)

Create a " Group acronym" (a shorter version of your organizations name - i.e LASA, CCE, etc.)

Include your organizations mission

Create a constitution using [this template](https://bullsconnect.usf.edu/get_file?pid=4b69bb47f3fb66e58b6caa361491f856fbfbe4c2a683d2197cc9e7156642d6)

Be sure to include an election month in the drop-down menu that matches the election month you select in your registration form! (your election month is when you will re-register your organization and update new officers)

Be sure your group name in the constitution matches your group name in BullsConnect

Your organization will automatically be put into re-registration mode during your chosen election month (the President of the organization will receive an email letting you know to complete the re-registration process)

Upload your constitution

Find your President by searching their name

Repeat the process for all other Officers

All Officers must complete this form: <https://cglink.me/2k5/s83788>

Your registration will not be approved until all officers have completed the form above

President and Treasurer are the only required positions, but you may appoint as many officers as your organization needs

SPORT CLUBS NOTICE: Required positions for Sport Clubs are: President, Vice President, Treasurer, Secretary, Risk Management Officer Please contact Nuri Troy for any additional questions[natroy@usf.edu](mailto:natroy@usf.edu)

Input 3 members here

Click "Next"

Select the date you completed the mandatory [Canvas Course](https://usflearn.instructure.com/enroll/ECGMCG)

Input the member who completed the Canvas course (the President is required to complete the course)

While the Canvas course is mandatory for all Presidents, anyone in your organization can complete it! [**https://usflearn.instructure.com/enroll/ECGMCG**](https://usflearn.instructure.com/enroll/ECGMCG)

Input your "Election Month" and ensure it matches the election month you selected on your constitution

An ideal election month may be April (the end of the Spring Semester, and provides enough time for new officers to be onboarded and prepare for the Fall semester)

Click "Next »"

What is the difference between a GRSO and a USSO? A GRSO is a General Registered Student Organization. All organizations not designated as USSOs will be designated GRSOs. GRSOs are independent organizations with no legal affiliation to the University. A GRSO’s mission and purpose are established solely through student leadership and membership. While encouraged, GRSOs are no longer required to have an advisor. A USSO (University Sponsored Student Organization) is an RSO that is directly affiliated with a University unit. USSO status will be assigned by USF as outlined in the policy. The Department or unit leadership must approve this affiliation. USSOs are required to have a University employee as an advisor with USSO advising duties in their job description. Departments or Units may require an RSO to be USSO in order to utilize space, tax-exempt status, insurance, and other resources.

Select either USSO or GRSO (see differentiation above)

Click "Next »"

Advisors are NOT REQUIRED for GRSOs but ARE REQUIRED for USSOs. If you wish to move forward with an advisor, be sure to have them fill out the advisor form linked on step 24

Select YES or NO if your organization will have an advisor

If your organization will have an advisor, you MUST complete step 24

If your organization is a USSO (University Sponsored Student Organization), please have your advisor complete this form:[**https://cglink.me/2k5/s83446**](https://cglink.me/2k5/s83446) If your organization is a GRSO (General Registered Student Organization), please have your advisor complete this form:[**https://cglink.me/2k5/s83444**](https://cglink.me/2k5/s83444)

Click "Next »"

Select "St. Petersburg" as your home campus

Choose a "Primary Category"

Click "Next »"

Review the Anti-hazing statement and acknowledge

Review the Compliance Statement and acknowledge

Confirm the information you have input

Submit the form for approval

Click "Home"

Reminder that ALL Officers must complete this form: <https://cglink.me/2k5/s83788>

All officers MUST accept their positions in BullsConnect (you can find this in the notifications bell in the top right corner in BullsConnect)

Please contact Kasey Szel, [kmburroughs@usf.edu](mailto:kmburroughs@usf.edu) with any questions!