Request a Meeting Room at Rogers Free Library
Sarah Griffin
|
30 steps
|
2 minutes
Libcal
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Navigate to <https://rogersfreelibrary.libcal.com/reserve/meetingrooms>
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The first search will automatically be by time.
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Click the "Capacity" dropdown. If you know how many people are in your group, this will help us to provide you with the best space.
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Click the "Date" field. Select which date you are booking the room for. *Please note all requests must be submitted between 14 and 60 days before your meeting.*
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Click the "From" field. This is to select the start time of your booking.
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Click the "Until" field. This is to select the end time of your booking.
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\*Alternatively, you can search by space. Click "Search by Space" and select our space options.
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when all of your information is inputted, click "Search".
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This will provide you with the spaces available. Select the space you would like to book, then click "Book Now."
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Click the "First Name" and put your name.
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Click the "Last Name" field and put your last name.
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Click the "Email" field and put your email.
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Click the "Phone" field and put in your phone number.
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Click the "What is the purpose of your room booking?" field and put in the purpose of your booking.
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Click the "How many people are you expecting will attend your event?" field and put in your expected number of people.
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Click the "Choose your organization type" field and select an option.
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Click the "Name of Your Organization" field and enter your organization's name. Please type "N/A" if not applicable.
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Click the "Yes" field if you need to use any AV technology (in the Herreshoff Community Room only.)
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Select which technology you will need to use.
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Select the options that apply under "is your event free and open to the public?" field.
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Click the "At what time does your event start?" field and enter the start time of your event.
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Click the "At what time do you plan to arrive to set up chairs and tables?" field and enter the time you will arrive for set up.
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Click the "At what time does your event end?" field and input the end time of your event.
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Click the "How long will you need after your event end-time to put the chairs and tables back the way you found them?" field and enter the time it will take you to break down.
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Click the "How did you hear about our bookable space?" and select an option from the dropdown.
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Select Yes or No under the "Will need any AV technology during your meeting?" field (Upstairs Conference Room only) if you need any tech.
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Select which technology you will need under the "What UCR technology do you plan on using during your event?" field.
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Click on the Terms & Conditions in blue to read them, then select "I agree to the Terms & Conditions of this booking." field.
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Click "Submit my Booking"
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Your booking has been submitted! You will hear back from us if it is approved or not. Thank you!
