Schoology Self-Rostering Educator Guide

160 steps

Vhlcentral

Schoology

Enabling "Launch vhlcentral" in Schoology

Navigate to your Schoology instance.

Select the course you would like to sync with vhlcentral.

Screenshot of Schoology course selection. A red circle demonstrates selecting one of four courses.

You will be taken to your Schoology Dashboard.

Screenshot of Schoology course dashboard.

Setting "default" category in Schoology's "Grade Setup".

Click **"Grade Setup"**.

Screenshot of Schoology course dashboard. A red circle demonstrates selecting "Grade Setup"..

Create your District/School required categories. Add a **"VHL"** category.

Screenshot of Schoology course "Grade Setup" page. A red rectangle demonstrates the grading categories.

Alert! In order for the grade passback to work properly, you need to set a default category in Schoology.

Click the **"⭐"** on the **"VHL"** category to make it the default category for grade passback from vhlcentral. This will be referenced again in the grade passback section of this document.

Screenshot of Schoology course "Grade Setup" page. A red rectangle demonstrates selecting the VHL grading category as a default.

Tip! Note, your Schoology courses will show **"Launch vhlcentral"** and not "VHLCentral".

Alert! The "Launch vhlcentral" link should be on the left navigation bar of your course. If it's not in the left navigation, follow your institution's directions on how to "add an app". You can either click on "Install your apps" or go to the "App Center" via the Waffle on the top right navigation.

Click **"Launch vhlcentral"**.

Screenshot of Schoology course "Dashboard". A red circle demonstrates selecting the "Launch vhlcentral" link in the left navigation menu.

If you have a vhlcentral account, enter your **vhlcentral credentials**. If you do not have an account, go to **"Creating an account"** below.

Screenshot of the Welcome screen of vhlcentral. A red circle demonstrates selecting the “Username or email” empty field.

Click **"Login"*.***

Screenshot of the Welcome screen of vhlcentral with login credentials included. A red circle demonstrates selecting the red “Login” button.

Tip! Username and Password are case-sensitive. Also, ensure there are no extra spaces at the end or beginning of the fields.

Alert! If this is the first time you are logging in to vhlcentral from Schoology, you will be prompted to log in and agree to the **"Terms of Use"***.* If you have previously signed in to vhlcentral through Schoology but not in this particular course, you might be prompted to log in. If you have not created an account, see below.

Accepting Terms of Use for the First Time

Scroll and read through the "**Terms of Use"**.

Screenshot of the vhlcentral “Terms of Use”.

Click **"Agree"**.

Screenshot of the vhlcentral “Terms of Use”. A red circle demonstrates selecting the “Agree” button.

Creating an Account

Alert! If you have not created an account with [vhlcentral.com](http://vhlcentral.com) you must create an account before proceeding. - Keep in mind that: - Username and Password are case-sensitive - Passwords must: - have a letter and a number - be at least 8 characters

Click **"Create an account"**.

Screenshot of the Welcome screen of vhlcentral with login credentials included. A red circle demonstrates selecting the white “Create an account” button.

Complete all the fields required to create an account.

Screenshot of the Welcome screen of vhlcentral with login credentials included. A red rectangle demonstrates the “Create Account” field.

Tip! When assisting students in creating their accounts, we suggest giving them the naming conventions and password conventions you'd like them to use. This will help with forgotten usernames and passwords, especially in K-12 settings. Also, verify with your institution whether students are required to use institutional emails or if they can use their personal emails.

Click **"Create account"**.

Screenshot of the Welcome screen of vhlcentral with login credentials included. A red circle demonstrates selecting the red “Create Account” button.

Alert! If this is the first time you are logging in to vhlcentral from Schoology, you will be prompted to log in and agree to the **"Terms of Use"***.*

Selecting a Program

Tip! Once you have logged in to vhlcentral from Schoology, you will be taken to the **Course Connector** page.

Click **"Launch vhlcentral"**. You will be taken to the vhlcentral course connector page. You will see all the programs available to your institution.

Select your program by clicking on **"My Dashboard"**.

Screenshot of the vhlcentral Course connector page. A red circle demonstrates selecting "My Dashboard" of the appropriate course.

Create a Course in vhlcentral

Click **"Add course"*.***

Screenshot of the vhlcentral Dashboard without any courses. A red circle demonstrates selecting the "Add Course" button.

Tip! You can also click the "**+**" sign next to "**Courses**".

Click the **"Course Name"** field and add the course name.

Screenshot of the vhlcentral Course Creation screen. A red circle demonstrates selecting the Course Name field.

Tip! We suggest you use the naming convention from your LMS.

Start and End Dates

Click **"Start Date"** field.

Screenshot of the Start Date field. A red circle demonstrates selecting the start date field.

Set **"Start Date"*.***

Screenshot of the Start Date field. A red circle demonstrates selecting the start date.

Click the **"End Date"** field.

Screenshot of the End Date field. A red circle demonstrates selecting the end date field.

Set **"End Date"*.***

Screenshot of the End Date field. A red circle demonstrates selecting the end date.

Alert! When setting the **"End Date"**, verify whether the course tile on the LMS is for a semester- or year-long course. If it is a **Semester Course Tile**, the start date should be the beginning of the semester, and the end date should be the end of the semester. If it is a **Year-long Course Tile**, the start date should be the beginning of the year, and the end date should be the end of the year.

- Click **"Next"** if you'd like to complete the course set-up before creating a section. - Go back to the **vhlcentral Dashboard**, if you'd like to set up your section.

Screenshot of the vhlcentral Course showing the start and end date for the course. A red circle demonstrates selecting "Next".

Create a Section

Tip! If you have already created a section for this course, skip these directions and go to your course Dashboard for Course Editing or Enabling Grade Passback.

Go to your **"vhlcentral Dashboard"**.

Screenshot of the vhlcentral Course Dashboard showing the course information on the left and section information on the right. On the top of the page there are links for the dashboard, assign, grade, teaching tools, and student communications.

Click **"ADD SECTION"**.

Screenshot of the vhlcentral Course Dashboard showing the course information on the left and section information on the right. A red circle demonstrates selecting “Add Section”.

Click the **"New Section Name"** field and add the name of your section.

Screenshot of the vhlcentral New Section page showing the Add Section Name, Additional Section Information fields.

Tip! For continuity, we suggest you utilize the LMS naming conventions. You can also add optional section information; for example, your classroom number or the period if it's not part of the section name.

Click the **"New Section Name"** field. Name your section.

Screenshot of the vhlcentral Add Section page showing the New Section Name, Additional Section Information fields. A red circle demonstrates selecting "New Section Name" field.

Under **"ADDITIONAL SECTION INFORMATION",** you can include section-specific information, for example, location, meeting dates, and times.

Select **"Allow new students to enroll in this course section"** if you'd like students to be enrolled.

Screenshot of the vhlcentral Add Section page showing the New Section Name and Additional Section Information fields. A red circle demonstrates selecting "Allow new students to enroll in this course section".

Under **"All upcoming assignments available to students"**, you will be able to select when students can see upcoming due dates.

Select when you'd like to allow the students access to upcoming assignments.

Screenshot of the vhlcentral Add Section page showing the Change dropdown that will allow educators to choose assignment availability for students.

Set the schedule defaults for "**Due Time"**, "**Time Zone" and Select the days your section meets"**.

Screenshot of the vhlcentral Add Section page highlighting Schedule, showing "Due Time", "Time Zone", and "Days your section meets".

If this is the initial section creation, click **"Submit"**.

Screenshot of the vhlcentral Add Section page for the initial section creation prompt. A red circle demonstrates selecting the Submit button.

If you are making changes, click **"Update"**.

Screenshot of the vhlcentral Add Section page after making changes. A red circle demonstrates selecting the Update button.

Once you have clicked either **"Submit"** or **"Update"**, you will be sent to the **vhlcentral Dashboard**.

Screenshot of the vhlcentral Dashboard page showing courses and sections.

Course Setup

Click **"Launch vhlcentral"**. You will be taken to the vhlcentral Course Connector page, where you will see all the programs available to your institution.

You will be taken to the vhlcentral **"Dashboard view"**.

Screenshot of the vhlcentral Dashboard showing the course and section.

Hover your cursor on the blue gear under **Courses** and click on ***"Edit Course"***.

Screenshot of the vhlcentral Dashboard showing the course and section. A red circle demonstrates selecting the blue gear under Courses, and click on Edit Course.

Course Tab

You will be taken to the **Course Information Page**, where you can set preferences for the **Course** start and end dates, **Content**, **Gradebook**, and the **Summary**.

Alert! When setting the **"End Date",** verify if the course tile on the LMS is for a semester- or year-long course. If it is a **Semester Course Tile**, the start date should be the beginning of the semester, and the end date should be the end of the semester. If it is a ***Year-long Course Tile***, the start date should be the beginning of the year, and the end date should be the end of the year.

Content Tab

Alert! Content settings will vary based on the programs.

Click **"Content"**.

Screenshot of the vhlcentral Content tab showing the Content tab.

Select your **"Access Levels"** and components. This will vary based on your programs.

Screenshot of the vhlcentral Content tab showing the Content tab. A red rectangle is highlighting Access Level preferences.

If your Program has **"Standards"** included, you will be able to select the standards that you'd like to apply.

Screenshot of the vhlcentral Content tab showing the Content tab. A red rectangle is highlighting Standards preferences.

Under ***"Assignment Settings"***, select the **first**, and **last** Lesson or Unit this course will cover. Select **"Allow students to see the estimated time necessary to complete assignments"** if you'd like the students to know the time it should take an average student to complete an activity or assessment.

Screenshot of the vhlcentral Content tab showing the Content tab. A red rectangle is highlighting Assignment settings.

Tip! Setting the first and last Lesson or Unit can help focus your students on the "current" unit. This can be changed by Unit/Lesson, Quarter, or Semester. For example, if you are currently on Lesson/Unit, you may set that as your last Lesson/Unit.

Click **"Enable Individualized Assigning to manage assignments specifically for selected students"** if you'd like the ability to assign activities for selected students.

Screenshot of the vhlcentral Content tab showing the Content tab. A red rectangle is highlighting Assigning Tools.

Select your **Media Settings** for both **Audio** and **Video support**. Choose if you'd like to allow students to see **"Video Subtitles and Closed Captions (CC)"**, **"Video Transcripts"** and / or **"Audio Transcripts"**, as well as the language(s) you'd like them to be in.

Screenshot of the vhlcentral Content tab showing the Content tab. A red rectangle is highlighting Media Settings.

Student Interaction Settings Page

In order to change the Media Settings, go to your course **"Dashboard"**.

In your course **"Dashboard"**. Click on the **"white star"** on the Section blue stripe to show the edit pop-up.

Screenshot of the vhlcentral Dashboard showing the Course pop-up after clicking on the white gear icon within the Section blue band. A red rectangle is highlighting the pop-up. The pop-up includes the "Assignment Wizard", "Edit Section", "Student Interaction Settings", "View As Sample Student", and "Delete Section".

Click **"Student Interaction Settings"**.

You will be taken to the **"Student Interaction Settings"** page.

Screenshot of the vhlcentral "Student Interaction Settings" page.

To **"Manage default settings"** click on the link.

Screenshot of the vhlcentral "Student Interaction Settings" page. A red rectangle is highlighting the "Manage default settings" link.

The **"Manage default settings"** pop-up will allow you to click "Apply settings to all students" by ticking the box. Click "Save" once you have chosen your default settings. For the **"Video Subtitles & Closed Captions (CC)"**, and the **"Video Transcripts"** you can choose to turn them on, (default is set for off) as well as the language(s) of the subtitles and closed captions. The "Audio Transcripts" can be turned on or off.

Screenshot of the vhlcentral "Student Interaction Settings" pop-up. A red rectangle is highlighting the "Manage default settings" pop-up. The pop-up contains the different choices for "Video Subtitles and Closed Captions (CC)", "Video Transcripts", "Audio Transcripts" checkbox, and the "Apply to all" checkbox. A red circle is showing the selection of the "Save" button.

To make changes for a specific student, click on the box next to their name. You can choose one student or several. The settings can be changed either to the right of each student or using the drop-down menus above the student list.

Screenshot of the vhlcentral "Student Interaction Settings" page. A red rectangle is highlighting the different choices for "Video Subtitles and Closed Captions (CC)" , "Video Transcripts", and "Audio Transcripts" when selecting a single student to change the settings.

Gradebook Tab

Alert! Vhlcentral gradebook categories do not need to match your LMS categories. Once the grades pass back from vhlcentral to Schoology, you will need to recategorize them under "Assignments". This information is detailed in the "**Recategorizing Activities / Assessments in Schoology Gradebook"** section of the guide. For example, you can create a VHL category for practice assignments that you don't want to be added to the gradebook of record, such as tutorials. You can also have a Schoology category for the assignments you want in your gradebook of record, like summative or formative assessments.

Alert! Due to the limitation of Schoology's implementation of the LTIA standards: - if you link your Schoology sections, you can assign activities/assessments once per VHL Central course, but VHL Central's LMS grade sync will only send grades to the parent section in Schoology. - if you do not link your Schoology sections, you will need to assign activities/assessments to each VHL Central section, but VHL Central's LMS grade sync will work as designed for all Schoology sections.

To set up Gradebook Categories, click **"Add Category"*.***

Screenshot of the vhlcentral Gradebook tab showing Gradebook Categories. A red circle demonstrates selecting the blue ADD CATEGORY button.

Type your first category, for example "Classwork".

Screenshot of the vhlcentral Gradebook tab showing the Add Category pop-up. A red circle demonstrates selecting the add category Name field.

Click **"Next"**.

Screenshot of the vhlcentral Gradebook tab showing the Add Categories pop-up. A red circle demonstrates selecting the blue Next button.

Select the "**Weight**" for that category. For example, type "25".

Screenshot of the vhlcentral Gradebook tab showing the Category Weight pop-up. A red circle demonstrates selecting the add category Weight field.

Click **"Next"**.

Screenshot of the vhlcentral Gradebook tab showing the Category weight pop-up. A red circle demonstrates selecting the blue Next button.

Select **"For a grade"** if you want grades for each of your activities and assessments as well as the **"number of lowest grades dropped"**.

Screenshot of the vhlcentral Content tab showing Category grading pop-up. A red rectangle is highlighting the option to have assignments for a grade or credit/no credit as well as selecting the number of lowest grades dropped.

Click **"Next"**.

Screenshot of the vhlcentral Gradebook tab showing the Grading Category pop-up. A red circle demonstrates selecting the blue Next button.

Choose the maximum number of attempts a student will have for any activity that will allow multiple attempts.

Screenshot of the vhlcentral Gradebook tab showing the Category Attempts pop-up. A red circle demonstrates selecting the number of attempts you’d like to allow students to have for activities.

Tip! If you allow multiple attempts, consider adding an extra attempt for technology issues, such as loss of connectivity or timeouts caused by factors like fire drills.

Alert! This setting will not affect the number of attempts for assessments.

Click **"Next"**.

Screenshot of the vhlcentral Gradebook tab showing the Category Attempts pop-up. A red circle demonstrates selecting the blue Next button.

Choose the **"Category Strictness"** for your students.

Screenshot of the vhlcentral Gradebook tab showing category strictness pop-up. A red rectangle is highlighting the option to have capitalization and punctuation taken into account during grading.

Tip! This can be changed throughout the year. For example, for a Level 1 course, you might not take capitalization or punctuation into consideration until the second semester, while you might take it into consideration starting the first semester for a Level 4 course.

Click **"Next"***.*

Screenshot of the vhlcentral Gradebook tab showing the category strictness pop-up. A red circle demonstrates selecting the blue Next button.

Choose **"Provide students with enhanced feedback"**.

Screenshot of the vhlcentral Gradebook tab showing the category feedback pop-up. A red rectangle is highlighting the option to have capitalization and punctuation taken into account during grading.

Tip! Providing enhanced feedback will not provide students with the correct answer, but it will provide some guidance on how to improve their response during any additional attempts.

Click **"Next"**.

Screenshot of the vhlcentral Gradebook tab showing the category feedback pop-up. A red circle demonstrates selecting the blue Next button.

To choose if you'd like students to be able to turn in overdue/late assignments for credit, click **"Students can submit overdue/late assignments for credit"**.

Screenshot of the vhlcentral Gradebook tab showing the category overdue policy pop-up. A red rectangle is highlighting the option to allow or not allow students the option to submit late work.

If you're allowing students to turn in overdue/late assignments, choose if there will be a penalty and what that penalty will be.

Screenshot of the vhlcentral Gradebook tab showing the category overdue policy pop-up. A red rectangle is highlighting the option to determine the penalty if students are allowed to submit late work.

Click **"Save"**.

Screenshot of the vhlcentral Gradebook tab showing the category overdue policy pop-up. A red circle demonstrates selecting the blue Save button.

The category and weight will be shown after the category has been added. The "Add Category" process should be repeated until you have your desired categories and the weights add up to 100%.

Click **"Next"** once you have your categories and weights set.

Screenshot of the vhlcentral Gradebook tab showing all of the gradebook categories you created. A red circle demonstrates selecting the blue next button.

Examples of Gradebook Categories

Here is an example of "simplified" categories. All work in the VHL Category will remain in the vhlcentral Gradebook, and the work in the Schoology Category will be synced to the Schoology Gradebook.

Screenshot of the vhlcentral Gradebook showing an example of a “simplified” gradebook with only two categories, VHL and Canvas. Each of these categories are set at 50% weight each for a total of 100%.

Here is an example of "traditional" categories. During the process of syncing the gradebook, you will select which categories remain in the vhlcentral Gradebook, and which categories will be synced to the Schoology Gradebook.

Screenshot of the vhlcentral Gradebook showing an example of a “traditional” gradebook with four categories: classwork, quizzes, homework, and tests. Classwork is set at 25%, quizzes are set at 25%, homework is set at 10%, and tests are set at 40% weights, for a total of 100%.

Summary Tab

Verify the summary is correct.

Click **"Save"** once you have verified the summary is correct.

Screenshot of the vhlcentral Summary tab showing a list of your course, content, and gradebook preferences. A red circle demonstrates selecting the blue save button.

Course Editing

If you need to make any changes to your course, once in the vhlcentral Dashboard, click on the blue gear icon shown below.

Screenshot of the vhlcentral Dashboard showing the course and section. A red circle demonstrates selecting the blue gear of the course.

Click **"Edit Course"**.

Click **"Course"** to edit Course Name, or Start / End dates.

Screenshot of the vhlcentral Course tab showing the course name, start and end dates. A red circle demonstrates selecting the course tab.

Click **"Content"** to edit Access Level of Lessons/Units, or Standards.

Screenshot of the vhlcentral Course tab showing the course name, start and end dates. A red circle demonstrates selecting the content tab.

Click **"Gradebook"** to edit categories and weights.

Screenshot of the vhlcentral Course tab showing the course name, start and end dates. A red circle demonstrates selecting the gradebook tab.

Click **"Summary"** to see your edited course settings.

Screenshot of the vhlcentral Course tab showing the course name, start and end dates. A red circle demonstrates selecting the summary tab.

Editing and Deleting Categories

If you need to make changes to a category, click **"Edit"**.

Click **"Edit Category"**, and make any necessary changes.

If you want to delete a category, click **"Delete Category"**.

Make any necessary changes, and click **"Done"**.

Screenshot of the vhlcentral Gradebook tab, showing changes made under the edit button. A red circle demonstrates selecting the blue done button.

Click **"Save changes"** once any and all changes are made.

1. Screenshot of the vhlcentral Gradebook tab showing changes made under the edit button. A red circle demonstrates selecting the blue save changes button.

Enable Grade Passback from vhlcentral to Schoology

Tip! The vhlcentral Gradebook can be set to pass back either "Aggregated" or "Individual" grades to Schoology.

Alert! \ Due to the limitation of Schoology's implementation of the LTIA standards: - if you link your Schoology sections, you can assign activities/assessments once per VHL Central course, but VHL Central's LMS grade sync will only send grades to the parent section in Schoology. - if you do not link your Schoology sections, you will need to assign activities/assessments to each VHL Central section, but VHL Central's LMS grade sync will work as designed for all Schoology sections.

On your Course Dashboard, click **"Grade"**.

Screenshot of the vhlcentral Dashboard showing the Dashboard tab, Assign tab, Grade tab, Teaching tools tab, and student communications tab. A red circle demonstrates selecting the grade tab.

Click **"Gradebook"**.

Click **"LMS Sync"**.

By default, the gradebook sync is **"Disabled"**.

Screenshot of the vhlcentral Dashboard showing the LMS Grade Sync Settings pop-up.

Click **"Edit Settings"**.

Screenshot of the vhlcentral Dashboard showing the LMS Grade Sync Settings pop-up. A red circle demonstrates selecting the Disabled option.

Click **"Enabled"** to enable gradebook sync.

Screenshot of the vhlcentral Dashboard showing the LMS Grade Sync Settings pop-up. A red circle demonstrates selecting the Enabled option.

A pop-up verifying that a **"default category in Schoology"** must be set will appear.

Screenshot of the vhlcentral Dashboard showing the LMS Grade Sync Settings pop-up with an important message about a default category needing to be set in Schoology for grade passback to work successfully.

Click **"I understand and have set up a default category in Schoology"**.

Click **"Next"**.

Aggregated Grades

Tip! Aggregated grades will provide **one grade** that includes a variety of activities and assessments. There are several options to explore below.

Click **"Aggregated grade for**" to enable aggregated grades. You will see a drop-down menu with different options.

Screenshot of the vhlcentral Dashboard showing the LMS Grade Sync Settings pop-up. A red circle demonstrates selecting the Aggregated grade for option.

**"Aggregated Grades"** can be set to: - **"All Work"** - includes **EVERY** activity and assessment in **ONE** combined grade - **"Each Lesson"** - includes **EVERY** activity and assessment in **ONE** combined grade **per Lesson**. If you teach six units during the course, you will have a total of six grades. - **"Each Week"** - includes **EVERY** activity and assessment in **ONE** combined grade **per week**. - **"Each Category"** - includes **EVERY** activity and assessment in **ONE** combined grade **per category**.

Screenshot of the vhlcentral Dashboard showing the LMS Grade Sync Settings pop-up. The dropdown menu demonstrates selecting the Aggregated grade for: all VHL work, each lesson, each week, and each category options.

Click **"Save"**.

Screenshot of the vhlcentral Dashboard showing the LMS Grade Sync Settings pop-up. A red circle demonstrates selecting the blue "Save" button.

Individual Grades

Click **"Individual grades for selected categories**" to enable individual grades.

Screenshot of the vhlcentral Dashboard showing the LMS Grade Sync Settings pop-up. A red circle demonstrates selecting the "Individual grade for selected categories".

Alert! You will see the categories you previously created in your vhlcentral course. If you don't see the categories, go to **"Course Editing"**.

Select the category or categories you would like to passback to Schoology, as well as if you'd like to **"Skip unsubmitted work"**.

Screenshot of the vhlcentral Dashboard showing the LMS Grade Sync Settings pop-up. Red rectangles demonstrate selecting the "Schoology" category as well as the "Skip unsubmitted work" checkbox.

Alert! "Skip unsubmitted work" will prevent unsubmitted work being sent to the LMS and allows the instructor to use any LMS features related to unsubmitted work.

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Click **"Save"**.

Screenshot of the vhlcentral Dashboard showing the LMS Grade Sync Settings pop-up. A red circle demonstrates selecting the “Save” button.

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You will see a confirmation of the initiation of the grade sync.

Screenshot of the vhlcentral Dashboard showing a pop-up verifying that the LMS Sync has been enabled for individual grades within the "Schoology" category.

vhlcentral Gradebook Views

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**"All Lessons"** view will show the **Cumulative Grade** of **ALL** activities completed along with the cumulative grade per Unit / Lesson.

Screenshot of the vhlcentral Gradebook Scores tab viewed by Lesson, all lessons, and showing cumulative grade as well as lesson cumulative grade.

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Changing from **"All Lessons"** to **"Lección Preliminar"** or any other lesson will allow you to view all individual grades based on the assigned activities and assessments.

Screenshot of the vhlcentral Gradebook Scores tab viewed by Lesson, all lessons, and showing the lesson cumulative grade, as well as individual grades for several activities.

Aggregated Grades Schoology View

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**Schoology Gradebook Example** of an **"Aggregated Grades by Lesson"** sync.

Screenshot of the Schoology Gradebook view showing the vhlcentral grades passed back to Schoology by category.

Individual Grades Schoology View

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**Schoology Gradebook Example** of an **"Individual Grades"** sync.

Screenshot of the Schoology Gradebook view showing the vhlcentral grades passed back to Schoology by activity/assessment.

Assigning Activities

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Click **"Assign"**.

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Click **"Activities"**.

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The **"Activities"** page allows you to assign activities individually or in bulk based on the current unit.

Screenshot of the Activities page showing different activities.

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Selecting the header of a section will select all of the activities under that heading. Once you have selected your activities, they will be highlighted in green. A green pop-up will allow you to select the due date. Click **"Assign"**.

Screenshot of the activities page with various activities selected and the assign pop-up showing the ability to select due dates. A red circle demonstrates selecting the assign link on the pop-up.

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Select a single activity.

Screenshot of the activities page. A red circle demonstrates selecting an activity.

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You can also click on "Assign Selected" to select due dates.

Screenshot of the activities page with various activities selected. A red circle demonstrates selecting the assign selected link.

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You will see a pop-up that will allow you to select the **"Due Date"**, **"Category"**, and **"Assign to"**.

Screenshot of the Assign pop-up where you can select due date, category, and assign to for the selected activities.

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Select the **"Due Date"** from the calendar.

Screenshot of the Assign pop-up where you can select due date, category, and assign to for the selected activities. A red circle demonstrates selecting a due date.

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Select the **"Category"** that you would like those activities to be under.

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Select who you want to **"Assign to"**.

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Click **"Save"**.

Assigning Assessments

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Click **"Assign"**.

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Click **"Assessments"**.

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Click on the appropriate lesson/unit.

Screenshot of the Assessments page showing different lessons/units. A red circle demonstrates selecting a specific lesson/unit.

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Each lesson/unit will include different assessment categories. Each program will have its own assessment categories. In this example, you see: - **Vocabulary Quizzes** - **Grammar Quizzes** - **Lesson Tests** - **Optional Sections**

Screenshot of the Assessments page showing different assessment types. A red circle demonstrates selecting a specific assessment within an assessment type.

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Select the desired assessment. A pop-up will appear. Click **"Assign"**.

Screenshot of the assignments page with an assessment selected. A red circle demonstrates selecting the assign selected link.

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Once an assessment has been selected to be assigned, the following pop-up will appear. This pop-up will allow the educator to choose: - **Due date** - **Category** - **Assign to** - **Maximum attempts** - **Availability** - The Quiz will be hidden until - Results will be available - **Due time** - The quiz will be due at - **Time limit** - **Set time limit (minutes)** - **Randomize per student** - **Password** - Set a password

Screenshot of the Assign pop-up where you can select due date, category, assign to, maximum attempts, availability, due time, time limit, randomize per students, and password for the selected activities.

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Select your "**Due Date"**.

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Select **"Category"** and **"Assign to"** group.

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Select **"Maximum attempts"**, **“Availability"**, **“Due time”**, **“Time limit”** and **“Randomize per student”**.

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Under **Availability**, click **"edit"**.

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Under "**Availability"**, choose when the **assessment will be released**.

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Choose when **results** will be available to the students.

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Click **"Edit"** under **Due Time** to determine when the assessment is due.

Screenshot of the Assign pop-up where you can select due date, category, and assign, maximum attempts, time limit, randomize per students, and password for the selected activities. A red circle demonstrates selecting the “edit” link for when the assessment will be due.

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Select the **Time limit**.

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Decide if the questions will be **randomized per student** and if there will be a **password** included.

Alert! Please note that randomized questions will also change the order of the answers.

Tip! Passwords could be used to ensure that students don't have access to assessments when reopening or re-assessing make-ups, or if multiple periods will take the same assessment. When creating passwords, avoid using "period 1", or "p1", or reusing the same password for all assessments.

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Click **"Save"**.

Assignment Calendar

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Click on **"Assignment Calendar"** to view and edit assignments by date.

Screenshot of the activities page with the assign link showing the different options for that page. A red circle demonstrates selecting the assignment calendar link on the pop-up.

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The Calendar will allow you to view the activities, category and the amount of time an average student should take to complete all of the assignments set for a particular day. You will also be able to see how many activities are assigned for the month and the average completion time.

Screenshot of an assignment calendar showing several activities within different due dates, how much time those activities would take an average student, as well as how much time those activities would take within the month.

Reassigning Activities or Assessments

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To reassign an activity or assessment. Click on the activity or assessment you wish to change. Click "reassign".

Screenshot of an assignment calendar showing a pop-up of several activities with the same due dates. A red circle demonstrates selecting the reassign blue button.

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Click **"Save"**.

Screenshot of the reassign pop-up that will allow educators to change due date, category, or assign to for the previously selected activities. A red circle demonstrates selecting the save blue button.

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Any changes made will be reflected in the **Assignment Calendar,** along with an acknowledgement that the changes have been made.

Screenshot of the assignment calendar showing the acknowledgment that activities have been assigned successfully.

Recategorizing Assignments in Schoology

Alert! Assignments will sync to Schoology under the first or original "Assignment Group" **after** the vhlcentral due date has passed. This group should have a 0% weight if it only captures the grade sync. In that case, the assignments will need to be recategorized to their corresponding weighted category by dragging and dropping them accordingly. If they don't need to be categorized, adjust the percentage based on your district or school requirements.

Tip! Below, you will see that the first assignment group has been renamed VHL Assignments, and other assignment groups have been added. If you have questions about creating, editing, or adding weights to Assignment Groups, see your school IT or Schoology experts.

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**Vhlcentral activities and assessments** will sync to the default "VHL" Assignment Category. To recategorize, go to the **Gradebook** link on Schoology. **Find the assignment or assessment** you want to recategorize. Click on the **three dots** after the points or percentage and click **"Edit"**.

Screenshot of Schoology gradebook showing the vhlcentral assignments that have passed back with the VHL prefix. A red rectangle demonstrates the selection of Gradebook on the Schoology left navigation menu and another red rectangle demonstrates the selection of the three dots next to the assignment name that allows a pop-up menu where "edit" has been selected.

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A pop-up of **"Edit Grade Column"** will appear where the category is **"VHL"**.

Screenshot of the Edit Grade Column pop-up showing the name of the activity, the category, period, and other identifiable information. A red rectangle shows that the current category is set to "VHL".

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A pop-up of **"Edit Grade Column"** will appear where the category is changed to **"Formative"**.

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Click **"Save Changes"**.

Screenshot of the Edit Grade Column pop-up showing the name of the activity, the category, period, and other identifiable information. A red circle demonstrates the selection of "Save Changes".

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Repeat that process until all assignments have been recategorized.

Deep Links

Alert! **Deep Links** are **"shortcuts"** or **"entry points"** to vhlcentral. Assignments must be completed via vhlcentral. Deep links help direct students to specific activities or assessments.

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In Materials, go to the Folder to which you would like to create the **"Deep Link"**.

Screenshot of the Schoology Dashboard showing "Materials". A red rectangle demonstrates selecting the folder you want to add the deep link to.

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Inside the **"LP"** folder, click on **"Add Materials"**.

Screenshot of the Schoology Materials page inside the "LP" folder. A red circle demonstrates selecting "Add Materials".

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Inside the **"Add Materials"** in the **"LP"** folder, click on **"Launch vhlcentral"**.

Screenshot of the "Add Materials" in the "LP" folder. A red circle demonstrates selecting "Launch vhlcentral".

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You will see the following pop-up with four options: - **Link to Current Assignments** - takes the students to a modified dashboard that will show all of the assigned activities within a seven-day period. - **Link to a Specific Activity** - takes students directly to a specific activity - **Link to a Specific Assessment** - takes students directly to a specific assessment - **Link to vhlcentral Home** - takes students to the vhlcentral homepage. This link is not necessary since there is a Launch vhlcentral link in Canvas Navigation

Screenshot of the "Launch vhlcentral" within the "Add Materials" selection showing the options for link to current assignments, link to a specific activity, link to a specific assessment, and link to vhlcentral home.

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Click **"Link to Current Assignments"**.

Screenshot of the "Launch vhlcentral" within "Add Materials" showing the selection of the link to "Current Assignments".

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In the **"Title"** field, you can leave the "Current Assignments" name or change the name. For example: "Lesson 1 Current Assignments" or add a due date for the Lesson or Unit, or week, etc.

Screenshot of the "Edit External Toll" Pop-up. A red rectangle demonstrates all of the possible fields that can be edited. A red circle demonstrates selecting the "Title" field to be changed to fit your naming convention within folders.

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Click **"Save Changes"** once you have changed the title.

Screenshot of the "Edit External Tool" pop-up. A red rectangle demonstrates the changing of the "Title". A red circle demonstrates selecting the "Save Changes" blue button.

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Click **"Current Assignments"** or the name you changed the title to.

Screenshot of the LP folder with a red circle showing the selection of the link to "Current Assignments".

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This is the student view of **"Current Assignments"**. Notice there is also an "Overdue" category. That will show if you have allowed students to complete late assignments, if not, students can click **"Start"** to begin to complete work in order.

Screenshot of the current assignments view in vhlcentral. A red circle demonstrates selecting the blue "Start" button.

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For **"Specific Activity"** or **"Specific Assessment"**, you will repeat the initial process of clicking the **"Add Materials"** in the folder you would like to add the **"Deep Link"** to and choose either **"LINK TO A SPECIFIC ACTIVITY"** or **"LINK TO A SPECIFIC ASSESSMENT"**.

Screenshot of the "Launch vhlcentral" within "Add Materials". A red rectangle is showing the selection of the link "LINK TO A SPECIFIC ACTIVITY" or "LINK TO A SPECIFIC ASSESSMENT".

Alert! For **Grade Passback** to work properly, activities and assessments must be assigned in vhlcentral. **Deep Links** do not assign activities or assessments. If you link a specific activity or assessment that is not assigned and has a due date, students will be able to complete it, but as a teacher, you will not see the grade in vhlcentral. It will go into the student's unassigned grades.

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Once you are inside the activity page, you will see all of the available activities that have been assigned. Click **"Link"** next to the activity you would like to create a deep link for.

Screenshot of the Canvas, modules page. A red circle demonstrates selecting "Link".

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Click **"Create"** once you have selected the appropriate **"LINK"**.

Screenshot of the activities page with a Create Link pop-up. A red circle demonstrates selecting the Create blue button.

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Below you will find examples of both **"Current assignments"** and a **"Specific Activity"** under **Modules**. Remember, the Current Assignments will take the students to a modified dashboard, while the other link will take you to the specific activity without having to see the dashboard first.

Screenshot of the Canvas modules page showing the Current Assignments link and the link to the specific assignment link that was created in the previous steps.

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This is the student view of **"Specific Activity"**.

Screenshot of the student view of a specific activity in vhlcentral.

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Once students are done with that activity, they can click on **"Next Activity"** to proceed to the next activity.

Screenshot of the student view of a specific activity in vhlcentral. A red circle demonstrates selecting the Next Activity blue button.

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Once the students are in an actual activity, they will see a few links: - **Return to Dashboard** - takes the student to the full vhlcentral dashboard - **Assignment List** - shows a list of the assignments the students will need to complete - **Book icon 4-7** - shows the students the textbook pages that are relevant to that particular activity

Screenshot of the student view of a specific activity in vhlcentral showing links to Return to Dashboard, Assignment List, Info, and textbook pages.

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This is the student view of the **"Assignment List"**.

Screenshot of the student view of a specific activity in vhlcentral. A red circle demonstrates selecting the Assignment List link.

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This is the student view of the **vhlcentral** **Dashboard**. Notice students now have access to: - **Dashboard** - **Assignments** - **Grades** - **Learning Tools** As well as the **Modified Dashboard** they saw when they clicked on **"Current Assignments"**.

Screenshot of the student view of their Dashboard in vhlcentral that includes links to the Dashboard, Assignments, Grades, Learning Tools, and Communications.

Schoology Self-Rostering Educator Guide

160 steps

Vhlcentral

Schoology

Enabling "Launch vhlcentral" in Schoology

Navigate to your Schoology instance.

Select the course you would like to sync with vhlcentral.

You will be taken to your Schoology Dashboard.

Setting "default" category in Schoology's "Grade Setup".

Click **"Grade Setup"**.

Create your District/School required categories. Add a **"VHL"** category.

Alert! In order for the grade passback to work properly, you need to set a default category in Schoology.

Click the **"⭐"** on the **"VHL"** category to make it the default category for grade passback from vhlcentral. This will be referenced again in the grade passback section of this document.

Tip! Note, your Schoology courses will show **"Launch vhlcentral"** and not "VHLCentral".

Click **"Launch vhlcentral"**.

If you have a vhlcentral account, enter your **vhlcentral credentials**. If you do not have an account, go to **"Creating an account"** below.

Click **"Login"*.***

Tip! Username and Password are case-sensitive. Also, ensure there are no extra spaces at the end or beginning of the fields.

Accepting Terms of Use for the First Time

Scroll and read through the "**Terms of Use"**.

Click **"Agree"**.

Creating an Account

Click **"Create an account"**.

Complete all the fields required to create an account.

Click **"Create account"**.

Alert! If this is the first time you are logging in to vhlcentral from Schoology, you will be prompted to log in and agree to the **"Terms of Use"***.*

Selecting a Program

Tip! Once you have logged in to vhlcentral from Schoology, you will be taken to the **Course Connector** page.

Click **"Launch vhlcentral"**. You will be taken to the vhlcentral course connector page. You will see all the programs available to your institution.

Select your program by clicking on **"My Dashboard"**.

Create a Course in vhlcentral

Click **"Add course"*.***

Tip! You can also click the "**+**" sign next to "**Courses**".

Click the **"Course Name"** field and add the course name.

Tip! We suggest you use the naming convention from your LMS.

Start and End Dates

Click **"Start Date"** field.

Set **"Start Date"*.***

Click the **"End Date"** field.

Set **"End Date"*.***

- Click **"Next"** if you'd like to complete the course set-up before creating a section. - Go back to the **vhlcentral Dashboard**, if you'd like to set up your section.

Create a Section

Tip! If you have already created a section for this course, skip these directions and go to your course Dashboard for Course Editing or Enabling Grade Passback.

Go to your **"vhlcentral Dashboard"**.

Click **"ADD SECTION"**.

Click the **"New Section Name"** field and add the name of your section.

Click the **"New Section Name"** field. Name your section.

Under **"ADDITIONAL SECTION INFORMATION",** you can include section-specific information, for example, location, meeting dates, and times.

Select **"Allow new students to enroll in this course section"** if you'd like students to be enrolled.

Under **"All upcoming assignments available to students"**, you will be able to select when students can see upcoming due dates.

Select when you'd like to allow the students access to upcoming assignments.

Set the schedule defaults for "**Due Time"**, "**Time Zone" and Select the days your section meets"**.

If this is the initial section creation, click **"Submit"**.

If you are making changes, click **"Update"**.

Once you have clicked either **"Submit"** or **"Update"**, you will be sent to the **vhlcentral Dashboard**.

Course Setup

Click **"Launch vhlcentral"**. You will be taken to the vhlcentral Course Connector page, where you will see all the programs available to your institution.

You will be taken to the vhlcentral **"Dashboard view"**.

Hover your cursor on the blue gear under **Courses** and click on ***"Edit Course"***.

Course Tab

You will be taken to the **Course Information Page**, where you can set preferences for the **Course** start and end dates, **Content**, **Gradebook**, and the **Summary**.

Content Tab

Alert! Content settings will vary based on the programs.

Click **"Content"**.

Select your **"Access Levels"** and components. This will vary based on your programs.

If your Program has **"Standards"** included, you will be able to select the standards that you'd like to apply.

Click **"Enable Individualized Assigning to manage assignments specifically for selected students"** if you'd like the ability to assign activities for selected students.

Student Interaction Settings Page

In order to change the Media Settings, go to your course **"Dashboard"**.

In your course **"Dashboard"**. Click on the **"white star"** on the Section blue stripe to show the edit pop-up.

Click **"Student Interaction Settings"**.

You will be taken to the **"Student Interaction Settings"** page.

To **"Manage default settings"** click on the link.

Gradebook Tab

To set up Gradebook Categories, click **"Add Category"*.***

Type your first category, for example "Classwork".

Click **"Next"**.

Select the "**Weight**" for that category. For example, type "25".

Click **"Next"**.

Select **"For a grade"** if you want grades for each of your activities and assessments as well as the **"number of lowest grades dropped"**.

Click **"Next"**.

Choose the maximum number of attempts a student will have for any activity that will allow multiple attempts.

Tip! If you allow multiple attempts, consider adding an extra attempt for technology issues, such as loss of connectivity or timeouts caused by factors like fire drills.

Alert! This setting will not affect the number of attempts for assessments.

Click **"Next"**.

Choose the **"Category Strictness"** for your students.

Click **"Next"***.*

Choose **"Provide students with enhanced feedback"**.

Tip! Providing enhanced feedback will not provide students with the correct answer, but it will provide some guidance on how to improve their response during any additional attempts.

Click **"Next"**.

To choose if you'd like students to be able to turn in overdue/late assignments for credit, click **"Students can submit overdue/late assignments for credit"**.

If you're allowing students to turn in overdue/late assignments, choose if there will be a penalty and what that penalty will be.

Click **"Save"**.

The category and weight will be shown after the category has been added. The "Add Category" process should be repeated until you have your desired categories and the weights add up to 100%.

Click **"Next"** once you have your categories and weights set.

Examples of Gradebook Categories

Here is an example of "simplified" categories. All work in the VHL Category will remain in the vhlcentral Gradebook, and the work in the Schoology Category will be synced to the Schoology Gradebook.

Summary Tab

Verify the summary is correct.

Click **"Save"** once you have verified the summary is correct.

Course Editing

If you need to make any changes to your course, once in the vhlcentral Dashboard, click on the blue gear icon shown below.

Click **"Edit Course"**.

Click **"Course"** to edit Course Name, or Start / End dates.

Click **"Content"** to edit Access Level of Lessons/Units, or Standards.

Click **"Gradebook"** to edit categories and weights.

Click **"Summary"** to see your edited course settings.

Editing and Deleting Categories

If you need to make changes to a category, click **"Edit"**.

Click **"Edit Category"**, and make any necessary changes.

If you want to delete a category, click **"Delete Category"**.

Make any necessary changes, and click **"Done"**.

Click **"Save changes"** once any and all changes are made.

Enable Grade Passback from vhlcentral to Schoology

Tip! The vhlcentral Gradebook can be set to pass back either "Aggregated" or "Individual" grades to Schoology.

On your Course Dashboard, click **"Grade"**.

Click **"Gradebook"**.

Click **"LMS Sync"**.

By default, the gradebook sync is **"Disabled"**.

Click **"Edit Settings"**.

Click **"Enabled"** to enable gradebook sync.

A pop-up verifying that a **"default category in Schoology"** must be set will appear.

Click **"I understand and have set up a default category in Schoology"**.

Click **"Next"**.

Aggregated Grades

Tip! Aggregated grades will provide **one grade** that includes a variety of activities and assessments. There are several options to explore below.

Click **"Aggregated grade for**" to enable aggregated grades. You will see a drop-down menu with different options.

Click **"Save"**.

Individual Grades

Click **"Individual grades for selected categories**" to enable individual grades.

Alert! You will see the categories you previously created in your vhlcentral course. If you don't see the categories, go to **"Course Editing"**.

Select the category or categories you would like to passback to Schoology, as well as if you'd like to **"Skip unsubmitted work"**.

Alert! "Skip unsubmitted work" will prevent unsubmitted work being sent to the LMS and allows the instructor to use any LMS features related to unsubmitted work.

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Click **"Save"**.

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You will see a confirmation of the initiation of the grade sync.

vhlcentral Gradebook Views

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**"All Lessons"** view will show the **Cumulative Grade** of **ALL** activities completed along with the cumulative grade per Unit / Lesson.

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Changing from **"All Lessons"** to **"Lección Preliminar"** or any other lesson will allow you to view all individual grades based on the assigned activities and assessments.

Aggregated Grades Schoology View

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**Schoology Gradebook Example** of an **"Aggregated Grades by Lesson"** sync.

Individual Grades Schoology View

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**Schoology Gradebook Example** of an **"Individual Grades"** sync.

Assigning Activities

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Click **"Assign"**.

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Click **"Activities"**.

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The **"Activities"** page allows you to assign activities individually or in bulk based on the current unit.

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Select a single activity.

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You can also click on "Assign Selected" to select due dates.

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You will see a pop-up that will allow you to select the **"Due Date"**, **"Category"**, and **"Assign to"**.

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Select the **"Due Date"** from the calendar.

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Select the **"Category"** that you would like those activities to be under.

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Select who you want to **"Assign to"**.

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Click **"Save"**.

Assigning Assessments

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Click **"Assign"**.

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Click **"Assessments"**.

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Click on the appropriate lesson/unit.

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Select the desired assessment. A pop-up will appear. Click **"Assign"**.

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Select your "**Due Date"**.

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Select **"Category"** and **"Assign to"** group.

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Select **"Maximum attempts"**, **“Availability"**, **“Due time”**, **“Time limit”** and **“Randomize per student”**.

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Under **Availability**, click **"edit"**.

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Under "**Availability"**, choose when the **assessment will be released**.

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Choose when **results** will be available to the students.

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Click **"Edit"** under **Due Time** to determine when the assessment is due.

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Select the **Time limit**.

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Decide if the questions will be **randomized per student** and if there will be a **password** included.

Alert! Please note that randomized questions will also change the order of the answers.

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Click **"Save"**.

Assignment Calendar

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Click on **"Assignment Calendar"** to view and edit assignments by date.

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Reassigning Activities or Assessments

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To reassign an activity or assessment. Click on the activity or assessment you wish to change. Click "reassign".

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Click **"Save"**.

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Any changes made will be reflected in the **Assignment Calendar,** along with an acknowledgement that the changes have been made.

Recategorizing Assignments in Schoology

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A pop-up of **"Edit Grade Column"** will appear where the category is **"VHL"**.

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A pop-up of **"Edit Grade Column"** will appear where the category is changed to **"Formative"**.

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Click **"Save Changes"**.

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Repeat that process until all assignments have been recategorized.

Deep Links

Alert! **Deep Links** are **"shortcuts"** or **"entry points"** to vhlcentral. Assignments must be completed via vhlcentral. Deep links help direct students to specific activities or assessments.

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In Materials, go to the Folder to which you would like to create the **"Deep Link"**.

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Inside the **"LP"** folder, click on **"Add Materials"**.

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Inside the **"Add Materials"** in the **"LP"** folder, click on **"Launch vhlcentral"**.

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Click **"Link to Current Assignments"**.

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In the **"Title"** field, you can leave the "Current Assignments" name or change the name. For example: "Lesson 1 Current Assignments" or add a due date for the Lesson or Unit, or week, etc.

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Click **"Save Changes"** once you have changed the title.

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Click **"Current Assignments"** or the name you changed the title to.

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Once you are inside the activity page, you will see all of the available activities that have been assigned. Click **"Link"** next to the activity you would like to create a deep link for.

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Click **"Create"** once you have selected the appropriate **"LINK"**.

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This is the student view of **"Specific Activity"**.

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Once students are done with that activity, they can click on **"Next Activity"** to proceed to the next activity.

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This is the student view of the **"Assignment List"**.

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