Set Up Gmail Vacation Responder

This guide provides a straightforward method for setting up a vacation responder in Gmail, ensuring that your contacts are informed of your absence. By following the steps outlined, you can customize your message and specify the duration of your unavailability, helping to maintain communication even when you're away. It's an essential tool for anyone looking to manage their email effectively while on vacation.

Barbara Elena Ramirez
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10 steps
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26 seconds

Gmail

Autoresponders are updated to our email to provide an automatic response to clients letting them know we are out of the office.

If you are OOO, you must set the autoresponder for your email accounts as well as email addresses you are responsible for that will not be managed by another team member. **Note: The client should be well aware that you are on leave, and shouldn’t have to find out from the autoresponder, unless it is an emergency, and you didn’t have the opportunity to update them.**

Navigate to your Gmail account <https://mail.google.com/mail/u/0/#inbox> .

Click the settings ⚙️ icon from the top menu.

Click "See all settings".

Scroll down and click "Vacation responder on".

Indicate the "First day" to indicate the Start date of your OOO time.

Check the "Last day" field to indicate the End date of your OOO time.

Edit the subject line to indicate that you are OOO. For example: [[Re: Type "I'll be out of the office from \____\_ until \_\_]]”.

Edit the body of the email, be short and concise as to who they should communicate in case they need a response during your time off.

Click "Save Changes".

You'll notice the confirmation from Gmail at the top of your inbox.