Student Employment Portal: Request a Job Posting

This guide provides a detailed, step-by-step process for requesting a job posting on the Student Employment Portal, making it an essential resource for administrators and hiring managers. By following these instructions, users can efficiently navigate the portal to create requisitions, ensuring that job openings are properly posted and managed. It streamlines the hiring process and helps maintain compliance with employment protocols, ultimately benefiting both the organization and potential student employees.

Matthew Ausderan
22 steps
9 minutes

Bgsu

Neoed

**Follow this guide exactly.** Some fields on the "Create a Requisition" form *look* optional (they’re not marked “required”) but must still be filled out correctly for proper routing and processing. If the guide doesn’t mention a field, leave it blank or stick with the default value.

Navigate to the [NeoEd Dashboard](https://login.neoed.com/authentication/saml/login/bgsu).

Click "Create a Requisition."

Click the magnifying glass in the "Division/Department" field.

All student employment jobs fall under President's Office/Student Employment in NeoEd, do not select any other division/department.

Search for and select "President's Office/Student Employment."

Click the magnifying glass in the "Class Spec" field.

All student employment class spec codes begin with "S" followed by a 5-digit numerical code. Typing "S" into the "Code" column search will filter out any non-student class specs.

Class specs can be found by typing the job title and/or department name into the "Title" column search.

If you don't see the column search fields, click the blue magnifying glass button.

Search for the desired class spec (job description).

Select the desired class spec (job description).

Click the magnifying glass in the "Hiring Manager" field.

Search for and select the appropriate hiring manager and click "Done."

If the hiring manager you want to select isn’t showing up as an option, they likely don’t have the necessary security permissions. Send their name and contact info to [stuemp@bgsu.edu](https://mailto:stuemp@bgsu.edu).

Click the "Job Type" drop down and select "Student Worker."

While "Job Type" isn't a required field, it determines the notification and approval workflow.

Click the "List Type" drop down and select "Regular."

Enter the name of the supervisor in the "Position Supervisor" field if known, otherwise enter "N/A."

Under "Employee Class" select "STU - Student Worker."

Select "No" under "Is this a grant-funded position?"

Funding-related questions on this form are used for advertising faculty and staff positions on external job sites, they are not applicable to student employment.

Type "N/A" in the "Budget Information" field.

Select "Student Worker" under "Recruitment Length."

Select "No" under the search committee question.

Since these instructions were created, the *Search Committee Chair* field has become the *Search Committee Chair or Search Lead* field, and is now required. For student worker requisitions, you are welcome to either enter the search lead or N/A in this field - Student Employment Services does not need the information entered in this field.

Departments are welcome to use search committees for student employment hiring; however, this is not a requirement.

**Optional**: Use the "Comments" field to include any of the following details, if applicable: - Job posting duration (if you want the job posted longer than 5 days) - Job posting dates (if you want to delay the start of the job posting) - Any required availability tied to specific dates (e.g., “Must be available June 5–9 for camp events”) - Application requirements (e.g., “Applicants must submit a cover letter, resume, and class schedule” or “Applicants must complete the form at https://bgsu.edu/mydepartment/our-microsoft-form”) - Notes or instructions intended for Student Employment Services

Student Employment Services will post jobs for five days by default.\ If you don’t want the posting to go live right away or if you need it to stay up for more than five days, be sure to specify the desired start and end dates in the comments field.

Student Employment Services no longer requires students to include a resume by default when applying for jobs. Students can attach any document to their application, but we have no control over what they choose to upload. While we can request specific documents, we can't enforce what gets submitted.

Tip: For our student position, we're not requiring a resume or cover letter. We prefer using the profile layout and find it gives us the information we need. Don't add extra steps to the application process if you're not going to use the documents they provide!

**Scroll to the top of the page** and click "Save & Continue to Next Step."

Click "Save & Continue to Next Step" again.

The only required approval step should be Student Employment Services - if you see more, it's likely you didn't select "Student Worker" in the "Job Type" field on the previous page. If you need to, you can return by clicking on "1. CREATE."

Click "Save & Submit"

You will receive one notification when your requisition is approved and another when the job is posted ("ready for recruitment") - these typically occur within a few minutes of each other. However, please allow up to **3 business days** for us to review and process your request.