Submit a Field Trip Request Form
Shannon Chapman
43 steps
5 minutes
Droplet
Scribe
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Navigate to [https://app.droplet.io/forms](https://app.droplet.io/forms)
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Click the "Find Forms" field.
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Type "field trip"
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Click on the Field Trip/Activity Request form.
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Click "Start Submission"
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Click the "Submitter Name" field. Type in name. Additionally click on email and title and complete information as requested.
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Click the "Site" field or "Department" field depending on where you work.
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When you click "Site" you will be prompted to choose your school.
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Choose your school site. If you choose an elementary, you will be prompted to choose a grade. (You may choose more than one grade if needed)
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If you are not a CTE or SPED Teacher, select "No" here.
Tip! If you select an Elementary Site, you will be prompted to add the grade level(s) of those attending. If you select a Secondary Site, you will be prompted to select a Department, i.e. English.
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Click the "Grade Level" dropdown and select your grade. Reference the tip above.
Tip! For single day event, the Start and End date will be the same date.
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Choose a start date and end date of the proposed activity.
Tip! If your Field Trip submission is occurring within 3 weeks of submitting, the request may be denied. It is suggested that all requests are made within 6 weeks of submitting.
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Choose "yes" or "no" for an overnight trip.
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Click the "Venue Name" field and type the name of the venue, i.e. "Museum of Natural History"
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Click the "Venue Address" field and enter address inclusive of street address, city, state, and zip code.
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Type in the venue phone number and the cost of admission.
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Click "yes" or "no" if you need a PO to pay for admission.
Tip! A purchase order is generally needed when a venue sends a quote or a contract.
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If you choose "yes" you will need to attach your quote for the trip here "Choose Files or Drop Here"
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Click "yes" or "no" if you need have received a contract from the vendor requiring a signature.
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If you choose "yes" you will need to attach your proposal/contract for the trip here "Choose Files or Drop Here"
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Click the "Describe the grade level(s), student group(s), or support staff attending this trip." field.
Tip! This is where you will describe if any students on the trip need additional supports, i.e. 1-to-1 Aide, or accommodations.
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Click the "Please describe how this field trip/activity will relate to the educational objectives in the classroom?" field and add the educational justification for why this trip is relevant to curriculum and learning.
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Click the "Yes" or "No" field depending on transportation needs.
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Click the departure time fields for both "school" and "venue" for the estimated time in which you will depart from both.
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Click the "Estimated Number of Students Attending" field and enter the number.
Tip! You will be able to edit this number later in the process as the trip date gets closer.
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Click the "Yes"or "No" field depending on the need for meals to be provided.
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Click on Either "Breakfast" or "Lunch" or both fields if needed for the trip.
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Click the "How many student lunches?" field and complete with the number needed. Continue Adult Lunches and the time lunches will be needed by.
Tip! This may be edited later. This serves as an estimate so that CNS may begin to plan for the trip.
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Click the "Yes" or "No" field depending on if "Special Diet Meals" are needed.
Tip! You can edit at a later date. If you select "Yes" you will be required to enter the student(s) name.
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Click on "How are the students being transported?" and select from the dropdown, i.e."District-Provided School Bus"
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Click the "Are there any special transportation needs? (e.g., wheelchair access)" field and fill in if needed.
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Click the "Where will students be picked up at the site?" field and list the location specific to your site, i.e. "Flag Pole"
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Click the return time field and enter the approximate time you intend to be back at your campus.
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Click the "Number of Requested Buses" field and enter the estimated number needed depending on the number of students going on the trip.
Tip! Transportation Department will edit this field if needed based on number of attendees.
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Click the "Total Field Trip Miles (Roundtrip)" field and enter the total roundtrip mileage.
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Click on the SMUSD personnel attending fields and complete based on staff attending the trip.
Tip! Click the "+" symbol to add more rows for additional personnel.
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Click the "Yes" or "No" field if a sub is needed.
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Click the appropriate funding source field, if you do not know, select "Site". Your site's OM will be able to make the appropriate adjustment.
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Click the "Scholarships to be provided to those that are unable to pay by:" field. and enter in the name of sponsor, i.e. PTO.
Tip! For "Proposed Fundraising Activities" section, type "None" if there are none planned.
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Click the "Submittter Signature" field.
Tip! Please notice that the breakdown of cost will be provided here. This should give a good estimate at the cost per student to attend the trip.
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Click "Adopt And Sign"
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Click "Submit"
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Yay! You have successfully submitted a Field Trip Request Form! Good Job!
