Tech Hub 2.0: AD Review, Editing & Approving the End of Season - Final Form 3 Roster

This guide provides a step-by-step process for reviewing, editing, and approving the Final Form 3 Roster for the end of the season, ensuring that all necessary actions are completed efficiently. Note, this process advancing all the eligible student-athlete who were verified for the beginning of season submission process as a group. This workflow does not go back to the Head Coach, so the AD can make edits before submitting to the Commissioner for final verification.

Jennifer Cardone
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21 steps
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3 minutes

Salesforce Site.com

The AD will receive an email, example below when the End of Season submission has been reviewed and approved by the Head Coach.

The AD will login to the Tech Hub to take action. Navigate to <https://3c2a.my.site.com/schoolportal/s/>

Click "Pending Approvals" from the header or tile.

Click the hyperlink for the sport to be processed for the End of Season submission.

The AD is required to review each student-athlete for accuracy if they did or did not compete. Reviewing the Head Coach notes if applicable. A best practice is to review online statistics for the student-athletes to confirm accuracy of their competition status.

Alert! This workflow will NOT return to the Head Coach. The AD is responsible for reviewing the information for accuracy and making the necessary edits before launching the workflow to the Commissioner for final verification.

If an edit is required, the AD will click on the pencil icon by the competition status that requires updating.

The AD can select the picklist to change the decision to either "Yes" or "No" for if the student-athlete competed.

Click "Save"

Alert! The flag for Potential Injury/Illness waivers requires the AD to work with their athletic training staff, the student-athlete and coach if the student-athlete qualifies for an appeal per Bylaw 1.8. If the student-athlete qualifies the ES/AD will need to submit via the Tech Hub a Form 4 - Appeal.

The AD can remove the flag for a potential Injury/Illness waiver the coach indicated by clicking the pencil icon. The flag can remain, again it's just a flag.

Deselect the check box.

Click "Save"

If a student-athlete competed, again the AD can make that change by clicking the pencil icon by that information.

Select the "Yes" option.

Click "Save"

Once all the student-athletes have been reviewed for accuracy. The AD will click the top checkbox to select the entire Final Form 3.

Click "Approved"

Click "Submit Decision" button

Click "Next" to advance the workflow to the Commissioner for Final Verification.

The page will redirect the AD to the list of student-athletes, which will reflect an updated status of "Pending Commissioner Review"

Click "Final Form 3 Status" header to sort the list.

From this page the college can monitor the request for review by the Commissioner and/or Final Verification.