Tech Hub 2.0: Head Coach Review & Approval of End of Season Submission

This step-by-step guide will help Head Coach review their Roster/Form 3 for the End of Season submission process. Carefully reviewing to ensure all the correct student-athletes are listed and each student-athletes competition status is correct. Upon submission the Roster/Form 3 goes to the AD for edits and approval. The Head Coach will NOT receive another opportunity to provide feedback once the workflow is advanced to the AD.

Jennifer Cardone
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20 steps
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3 minutes

Yahoo Mail

Salesforce Site.com

The Head Coach will receive an email requesting for them to login to the Tech Hub.

Tip! The user name is the same full email address that received this email alert. Head Coaches can update their password from the login page if they cannot remember it.

Navigate to[**https://3c2a.my.site.com/schoolportal/s/**](https://3c2a.my.site.com/schoolportal/s/)

Click "Pending Requests" from the header or tile.

Click hyperlink of the pending request.

Review the list of student-athletes for accuracy, is anyone missing? Did the student-athlete compete or not compete? Does a student-athlete potentially qualify for an injury/illness waiver (to be submitted separately via a online Form 4 appeal).

Alert! The Coach Notes area triggers a change request, this is not a place to note a status of "redshirted, gray shirted, or requires a waiver." If everything is accurate, do NOT type in a note.

ONLY if a coach finds a competition status that requires updating they should click on the pencil icon on the Coach Notes - End of Season section.

For example, this student-athlete was listed as competed, but the coach knows that is incorrect. The Head Coach will type in a note requesting a change be made.

Click outside of the row and the "Save" button will appear. Click "Save" to make the request to update that specific student-athletes competition status.

Double-click here.

The process can be repeated for a student-athlete who is listed as NOT competing, but did compete. Click on the pencil icon.

Type in the correction to be made for example, "competed."

Click outside of the row and the "Save" button will appear.

Click the "Save" button to make the request to update that specific student-athletes competition status.

Indicating a Potential Injury/Illness Waiver

Alert! For a student-athlete who competed, but might qualify for an Injury/Illness Waiver per the criteria of Bylaw 1.8, as Head Coach you can flag those student-athletes by following these instructions. Note, for the appeal to be submitted that is a separate process initiated by your athletic administrator.

Click the pencil icon for the student-athlete who competed, but potentially could qualify for an appeal.

Click "Save"

Approve & Submit

Click "Next"

Review for accuracy the list of student-athletes who did compete and did not compete.

Click "No - I need to make other adjustments" if you need to make additional requested changes. Click the "Next" button to go back and make changes.

Click "Yes - I confirm" if there are no additional changes. Click the "Next" button if no additional changes are required.

Upon submission a Thank you note will appear and the Final Form 3 Roster will have advanced to the AD for approval and further editing.

Alert! This workflow will not be returned, if an error is discovered afterwards please contact your Athletic Director.