Timesheet Approval for Supervisors
Student Employment
|
12 steps
|
2 minutes
Clarku
Tip! Students must submit timesheets every other Monday by 12pm (specific timesheet deadlines are subject to change based on University's holiday calendar).
Alert! If a student misses the deadline, the timesheet will be inaccessible until at least Wednesday evening. Payroll locks all timesheets for processing starting Monday at 12pm.
Locating a Timesheet
1
Go to [you.clarku.edu](https://you.clarku.edu) and click "CUWeb Main Menu."
2
Click "Employees."
3
Click "Employee Dashboard."
4
Click "Approve Time."
5
Timesheets ready for your approval will be in the "Pending" section. Click on the timesheet you would like to approve.
Tip! If you do not see your student's timesheet available, they may not have started it for this pay cycle, or their hire form may not have been completed by the Office of Student Employment. You will only be able to approve "Pending" timesheets. Timesheets that are "In Progress" still need to be submitted by your student employee.
6
Scroll through the timesheet to ensure the hours are accurately reported.
7
Double check the shifts they submitted for accuracy. Do not blindly approve the timesheet!
8
If all hours are reported correctly, click "Approve."
9
Click "Time Entry Approvals" at the top to return to your main menu to approve more timesheets.
Denying a Timesheet
10
If a timesheet needs corrections, a comment is required. Explain what needs to be updated here.
11
Click "Return for correction" and email the student that their timesheet needs to be resubmitted with corrections.
Locating a Late Timesheet
12
From your Time Entry Approvals dashboard, select the past pay cycle that corresponds to your student's late timesheet. Scroll up to step 5 to follow steps for approving or denying the late timesheet.
