Yardstick Background Checks

Effective February 1st 2024, Yardstik will be the new background check provider for SourceNow. Below are the new procedures. Please note that talent will receive an email from Yardstick in order for them to approve the request for a background check and they must sign off on this in order for the background check to take place.

Laura DiNitto
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26 steps
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54 seconds

First start by searching the candidates name in Avionte.

Locate the candidate you will be running the background check on.

Click on the "screenings" tab on the candidates ribbon.

Click on the edit icon to update the consent date from the background authorization form.

The background authorization form and disclosures are found in the candidate's profile under the documents tab on the top ribbon.

View of the background authorization form.

Go back to the "screenings" tab and toggle the talent given consent marker to yes.

Select the edit button.

Select the date that matches what is on the consent form.

Make sure to save.

Click on "create a background check".

Select the provider drop down.

Select Yardstick.

Scroll to the bottom and under select background check packages select the location drop down.

Click on the branch location the candidate belongs too.

Select the package drop down.

Scroll down and select the package you need to run.

Leave the expiring days at 0 and select submit and save.

Alert! If the candidate has had a BG check in the past 30 days, the below flag will appear.

Once the report is ready, the status will say "completed" . Click on view report. \*Note\* A clear report will say "clear" in the score section.

You will then be taken to the Yardstick where you can view the report and download.

When a candidate report is completed with a **Consider** status, you will have the chance to review the information in the report and decide on taking one of two actions:

For background checks that do not come back clear, send an email to Jayme and Laura to review the background check report formatted as below and attach the background check report to the email.

Alert! Either Jayme or Laura will respond to provide you with the necessary steps to take.

**Proceed the candidate**- If you decide to move forward with the candidate, click on the green **Proceed** button. The Pre-Adverse Action letter will not be sent to the candidate. Send Pre-Adverse Action Notice if you decide not to proceed with hiring the candidate. Click on the red Pre-Adverse Action button and then select the violation(s). When a candidate is in adverse action, you will receive an email with that notification as well as the candidate. When you click on the “send notice” the candidate receives an email letting them know why you are not moving forward with them. They have a dispute period where they are sitting in that pre-adverse action stage and once that dispute period ends which is set automatically defaulted at 7 days, they will then go into final adverse action status which means this is cleared out and they didn’t dispute it. That will reflect back into Avionte and the candidate and you will receive an email as well.

Please be sure to select the appropriate status of the adverse action in Avionte.

## **Cancel Adverse Action** If you have started the Adverse Action process but then determined you want to continue the hiring process with the candidate, you can stop the Final Adverse Action letter from being sent to the candidate. \ \ In the Yardstik app, return to the candidate’s report and select Cancel Adverse Action. Canceling will move the candidate back to Consider status where you can select Proceed or Pre-Adverse.

If there was no dispute, please email Jayme, Laura, and the branch manager to notify the candidate needs to be pulled/ not placed on the assignment due to adverse action.

Yardstik turnaround time is typically same day! Delays will happen if the counties are delayed. For common questions visit: <https://help.yardstik.com/en/collections/4063593-common-questions>