Entering Authorized Inclement Weather Hours for Non-Exempt Essential Staff

This guide outlines the required process for non-exempt essential staff to record inclement weather time in Workday. Follow these steps to ensure compliance with organizational policies and proper compensation for hours worked during approved emergency or adverse weather situations.

10 steps

Workday

Microsoft

Login to Workday by navigating to[https://myapps.microsoft.com](https://myapps.microsoft.com/). Click the **Workday** icon from the list of available applications.

Enter Inclement Weather/Emergency Time

Click **Time** from the Workday menu to open your time entry options.

Screenshot of the Workday homepage with the left navigation panel expanded. The Personal menu is open, and the Time option is highlighted.

Click the **Check In** button to begin recording your work time. This starts your active time clock.

Screenshot displaying the Time Clock section with two buttons: Check In and Check Out. The Check In button is outlined in orange.

Locate the **Time Type** field and select **Hours Worked** to open the list of available time categories.

Screenshot of the Check In window. The Time Type field is visible with “Hours Worked” selected and highlighted to show where the dropdown can be opened.

Select **Inclement Weather/Emergency Situation** from the dropdown to classify your time correctly.

Screenshot of the expanded Time Type dropdown list. The option “Inclement Weather/Emergency Situation” is highlighted.

Use the Inclement Weather/Emergency Situation time type **only** when instructed by your supervisor or HR during an authorized inclement weather event. If you are **[[not]]** designated as a non-exempt essential employee for weather or emergency events, this time type will not appear in Workday. **[[Contact your HR Partner if you need to confirm your designation.]]**

If you will be switching between weather-related time and other time types throughout the day, verify the **Time Type** field each time you check in as Workday will default to Hours Worked.

Click **OK** to confirm your selection, then click **Done** on the next screen to complete the check-in.

Clocking Out and Back In During Inclement Weather

Click **Check Out** when you are ready to stop working or take a break. This records the end of your active work period.

Screenshot of the Time Clock panel showing the Check Out button highlighted beneath your current check-in status.

Select your reason for checking out, then click **OK** to confirm. Click **Done** on the next screen to complete the check-out.

Screenshot of the Check Out window with the Reason section displayed. The Meal Out option is highlighted, along with the OK button.

When you return from a meal break, select the checkbox labeled **Use Default Values From Previous Check-In** to carry forward the same time type.

Screenshot of the Check In window showing the checkbox for “Use default values from previous check-in” highlighted. The field appears only when returning from a Meal Out.

The "**Use Default Values From Previous Check-In**" option only appears when you return from a Meal Out. It does not display when clocking out for reasons such as ending your shift.

Verify that the **Time Type** field auto-populates with **Inclement Weather/Emergency Situation** and continue the check-in.

On early close or late start days, employees must record time according to the official inclement weather schedule. Only the designated hours may be entered unless an exception is approved by management.