By following these steps, users can ensure that the attendees' attendance is reflected in their rotas and accurately track their availability for different activities. This guide is essential for anyone who needs to manage and organize attendance data effectively.

Select your station menu and click on the Activity Reports tab.

Start filling in the spaces to have the activity information, like title.

You will have a drop down menu for all activity types available.

Then we have the new availability code feature.

By assigning an availability code to this report, all attendees of the activity have their attendance reflected in their rotas with the selected code.

Select the code you want the users to have reflected on their rota.

Manage and change the times if its necessary.

And add any details of the activity if it is necessary.

The system will give you a list of all the users on the station, you are the one to select who attended and who did not.

FSR Headquarters Activity Reports New Activity Report
Title
Types
Other: Special Duties
Availability Code
 Course / Training

 Beta Optional By assigning an availability code to this report, all attendees of the activity have their attendance reflected in their rotas with the selected code

Period
from
from
 
​

to
to
 
​
Details
CancelSave
Attendees
User
Group
Actual attendance status
Rank
Start time - End time
Current group only
Alejandro Fernandez
FSR Headquarters
Ana Maria Gonzalez
FSR Headquarters
Andrea Vargas
FSR Headquarters
Camilo Posada
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Denisse Maldonado
FSR Headquarters
Gabriel FSR
FSR Headquarters
GuilleApp Test
FSR Headquarters
José Antonio Jiménez Miramontes
FSR Headquarters
Little Town Gutierrez
FSR Headquarters
Luis Roberto Alves
FSR Headquarters
Mark Vanderlooo
FSR Headquarters
Martin Palermo
FSR Headquarters
Ruben Loftus
FSR Headquarters
Ruben Stranders
FSR Headquarters
Stefan FSR
FSR Headquarters
Wesley Kappen
FSR Headquarters
Yael Villanueva
FSR Headquarters
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The green is to select those users that attended, and the red is for those users that did not attend.

Now we have the new rank sections, were you will be able to select different ranks for the users, so maybe if for this activity the user preformed as a commander, that can be selected.

You will have the list of ranks depending on th configuration of the system.

Select the ranks of everyone who attended.

You can edit the "Start time - End time", if is necessary.

This means you can edit the times, so if attendees where less or more time at the activity that can be done, you will have a warning sign saying that the time is different than the activity time.

At the end click "Save", clicking save means that the report still needs to be approved.

You will see a list of the attendees and in Rank you can see how they preformed and their actual rank next to it.

Also the attendance times can show differently if you edit the times per attendee. The blue numbers will show in actual hour times elapsed. So in this example shows 2 hours, and others 1 hour and 47 minutes, or 1 hour and 12 minutes.

Then you are able to submit for approval.

Supervisors will be able to review and accept or reject the report with the necessary comments.

Signed out successfully.
You are logged out as the user and are now admin again
FSR Headquarters
Activity Reports
TEST activity 3
General info
Audit Log
Review
Comments

This report has been submitted. Pending revision and approval from a user with scheduler rights or above.



 
General
Title	TEST activity 3
Types	Other: Special Duties
Created at	Wed 20 December 2023 17:50:25
Start time	Tue 19 December 2023 17:47:00
End time	Tue 19 December 2023 19:47:00 2:00
Availability Code	Course / Training ()
Details	This is a special duty we had on the station
Approval Status
Time	User	Action	Comments
20 Dec 17:53	Martin Palermo	Submit for approval	
Attendees
FSR Headquarters
Full Name	Actual attendance status	Rank	Attendance time
Yael Villanueva   DCh   			
Alejandro Fernandez   DCh     		Station Commander (was Watch Commander Development)	Tue 19 Dec 17:47 - 19:47 2:00
Stefan FSR		Firefighter Development (was Station Commander)	Tue 19 Dec 17:47 - 19:47 2:00
Gabriel FSR
   DCh     		Firefighter Trainee (was Station Commander)	Tue 19 Dec 18:00 - 19:47 1:47
José Antonio Jiménez Miramontes
		Firefighter	Tue 19 Dec 17:47 - 19:00 1:12

When the report is approved, the changes will be automatically shown on the rota. Users who attended the activity will have yellow lines on their availability code, and when hovering over, you will see the time and in the comments what was the activity.

Fireservicerota

This guide provides step-by-step instructions on how to add availability codes and ranks to activity reports.