Agents A/R Cutover Invoices
Brokerage Engine
16 steps
44 seconds
Create the Cutover Balance Invoiceable Item
Before proceeding with the following steps, navigate to the Chart of Accounts in Brokerage Engine Accounting, located under the "Settings" tab. Once the Chart of Accounts loads, confirm that the Equity Account intended for the Cutover Accounts Receivable (A/R) invoices is available for use in the Marketing module. If the checkbox for this option is not selected, update it by clicking on the "Settings" button and enabling the checkbox.
1
Click "Marketing & Services" underneath the Invoices tab
2
Click the "Add Opportunity" button.
3
Use the dropdown menu to select "Sales - Other" for the category
4
Select 'Opening Balance Equity' as the Ledger Account.
5
Enter "Cutover Balance" on the "Name" field.
6
Bypass the requirement for an actual description by entering a single space in the description field.
7
Select the checkbox for "Restricted for Admin Invoicing".
8
Click "Save"
Create the Agent's Cutover Balance Invoice
9
Click "Open Invoices" under the "Invoices" tab.
10
Click the "New Invoice" button.
11
Select the Agent on the "Bill To" dropdown menu.
12
Select "Cutover Balance" from the Invoice Item dropdown.
13
Enter the Amount of the Cutover Balance for the Agent.
14
Set the Invoice Date using the small calendar icon.
15
Set the Due Date using the small calendar icon.
To avoid charging the credit card for agents on autopay, you set both the **Invoice Date** and the **Due Date** as the **Cutover Date**, which should be a past date. This ensures the system doesn’t process a new payment request, as it sees the invoice as already due. By using a past date, it effectively skips the autopay feature for those agents.
16
Click "Save"
Agents A/R Cutover Invoices
Brokerage Engine
16 steps
44 seconds
Create the Cutover Balance Invoiceable Item
Before proceeding with the following steps, navigate to the Chart of Accounts in Brokerage Engine Accounting, located under the "Settings" tab. Once the Chart of Accounts loads, confirm that the Equity Account intended for the Cutover Accounts Receivable (A/R) invoices is available for use in the Marketing module. If the checkbox for this option is not selected, update it by clicking on the "Settings" button and enabling the checkbox.
1
Click "Marketing & Services" underneath the Invoices tab
2
Click the "Add Opportunity" button.
3
Use the dropdown menu to select "Sales - Other" for the category
4
Select 'Opening Balance Equity' as the Ledger Account.
5
Enter "Cutover Balance" on the "Name" field.
6
Bypass the requirement for an actual description by entering a single space in the description field.
7
Select the checkbox for "Restricted for Admin Invoicing".
8
Click "Save"
Create the Agent's Cutover Balance Invoice
9
Click "Open Invoices" under the "Invoices" tab.
10
Click the "New Invoice" button.
11
Select the Agent on the "Bill To" dropdown menu.
12
Select "Cutover Balance" from the Invoice Item dropdown.
13
Enter the Amount of the Cutover Balance for the Agent.
14
Set the Invoice Date using the small calendar icon.
15
Set the Due Date using the small calendar icon.
To avoid charging the credit card for agents on autopay, you set both the **Invoice Date** and the **Due Date** as the **Cutover Date**, which should be a past date. This ensures the system doesn’t process a new payment request, as it sees the invoice as already due. By using a past date, it effectively skips the autopay feature for those agents.
16
Click "Save"
