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Civil Rights Data Collection (CRDC) 

Finance: Federal Programs - PowerSchool

PowerSchool Start of the year- Conclusion

We’re so glad you’re here! This document is designed to serve as a helpful and easy-to-follow resource for navigating the various components of federal program reporting within PowerSchool. Whether you're new to federal data entry or simply looking for a refresher, this guide is intended to equip you with the tools and knowledge needed to ensure accurate and timely reporting.

Federal programs such as 5th Day Count, Lunch/Income forms, and District of Residence, play a vital role in supporting our students—and accurate reporting in PowerSchool is essential to ensuring those supports reach the students who need them most.

 is the official data collection used to determine a school’s eligibility and allocation for federal funding.

It’s essential to ensure the accuracy of this data in PowerSchool, as it directly impacts the level of support and resources your school may receive. 

The 5th Day Count Finance Reports follow the same formatting as the 45th & 135th Day PowerSchool Tasks. You can find the steps to complete the PowerSchool funding reports in the scribe below:

EFA/EIA Funding Guide (45th & 135th Day Funding)

🍽 Federal Programs – What’s Required for the 5th Day Count

 must be collected and entered into PowerSchool by the 5th Day Count.

 (including virtual schools and those not offering meals) must collect lunch forms from students annually.

 depends on whether your school participates in the 

coordinate with their PowerSchool Coordinator

 to ensure all FRL data is properly entered.

Coding for a Lunch Program can be found by going to: 

🏠 District of Residence – Annual Documentation Reminder

District of Residence documentation for every student each school year

This information is essential because it directly 

Please work with your enrollment and data teams to ensure this documentation is gathered and accurately entered into PowerSchool.

District of Residence Coding

📌 5th Day Count: Key Reminders for PowerSchool Admins

The Civil Rights Data Collection (CRDC) is a crucial and long-established element of the U.S. Department of Education's Office for Civil Rights strategy for implementing and enforcing civil rights laws. These laws prohibit discrimination based on race, color, national origin, sex, disability, and age by schools, school districts, and other entities that receive Federal financial assistance from the Department.

PowerSchool Administrators, School Leaders, and registrars will undertake various tasks throughout the school year to ensure the accurate submission of CRDC data across all areas within and beyond the PowerSchool SIS. Please refer to the following information to assist you in an accurate CRDC data submission.

Throughout the school year, as you enter your Students, Staff, and Sections, it is best practice to update the following sections:  

CRDC Compliance for Students

CRDC Compliance for Staff

CRDC Compliance for Sections

Once a school year, schools will be required to complete two different annual CRDC Tasks: Complete the CIE's Annual CRDC Formstack and download the CRDC Report from PowerSchool to submit in the appropriate LWS Submission. Please see the following information for more detailed information. 

CIE Formstack CRDC *Current School Year* Submission

Download CRDC Report 

Submitting CRDC Data to the U.S. Department of Education:

Beginning in December, the U.S. Department of Education begins acquiring data from previous school years. For example, if the current school year is 2023-2024, the U.S. Department of Education will seek data from the 2021-2022 school year. Typically, schools have stored this data in anticipation of such requirements. To locate previous year's stored data, search Let's Work Smart (LWS) submissions. 

PowerSchool Start of Year- Part 7

State Reporting

Individual Graduation Plan (IGP)

Civil Rights Data Collection (CRDC)

CTE

Federal Programs

Continue to PowerSchool Start of the year- Conclusion