This guide will show you how to complete your team's swim meet entries directly on Swimcloud without using other team management software.

If needed, Swimcloud can accept uploaded meet entry files from other swim team management software packages. Here's a link to how to upload an entry file for your meet entry.

1 - Make sure you have a Swimcloud Coaching Profile

1a - If you already have an account, verify your ability to log in

If you have forgotten your password you can reset it yourself. You can always reach out to [email protected] for additional help.

1b - Register as a coach on Swimcloud if you don't have an account

You need to be a registered coach on Swimcloud to manage your team, roster, and submit entries. Swimcloud customer service policy requires that we verify a coach's identity and association with a team. Please register with an email address that can be found on your team's website.

If your team doesn't have a website, you can send proof of your association to [email protected]. This is very important because Swimcloud takes data integrity and security very seriously.

1c - Do you coach more than one team?

If you coach two or more teams, you can have one Swimcloud login that will work for all of your teams. To have another team added to your Swimcloud coach profile, please send an email to [email protected] and give us the team names, or better yet, the Swimcloud links to your teams.

1d - Add your coaching staff to your team Swimcloud

Depending on the rules for the meet you are entering, you may be required to enter your coaching staff in the meet for things like deck passes and for them to be a part of the meet administrator's communications list. As a coach for your team on Swimcloud, you can add or remove coaches from your team at any time.

2 - Submit your team's meet result files

Swimcloud will build your team's roster and compile your swimmer's best entry times from swim meet result files that get submitted to us.

Here's how to create and submit meet results to Swimcloud.

More than likely the meet administrator is using Swimcloud for meet entries to validate your swimmer's entry times. If this is the case, be sure to follow this step and submit all of your team's complete meet result files.

3 - Manage your team's roster

Add or remove swimmers from your team's roster on Swimcloud.

Review your roster for any possible duplicate swimmers. You are able to merge any possible duplicate swimmers found on your roster.

Here's how to merge duplicate swimmers on your Swimcloud roster.

4 - Find the meet on Swimcloud

In order to upload an entry file or to complete your entry on Swimcloud, your team must be included as a participant in the meet on Swimcloud. There are two ways for that to happen;

4a - Enter a meet already on your schedule

The meet host can add your team to the meet if they know your team is attending. In this case, the meet will automatically show up on your schedule and you can easily find the meet and submit your entries.

4b - Add your team to an existing meet on Swimcloud

You can add your team to an existing meet on Swimcloud and submit your entries

Link to Swimcloud help article "Add your team to an existing meet on Swimcloud"

5 - Complete your entries on Swimcloud

Declare swimmers from your team roster for entries

Enter your swimmers into individual events

As a reminder, you are able to enter a swimmer into a maximum of three (3) individual events

Enter your relays

You can enter relays in Swimcloud either with a "Team-Owned" time or an "Aggregate-Time" depending on what the meet entry rules allow.

Add Coaches to your meet roster

Visit the COACHES tab of the meet. Add the coaches from your staff who will be attending the meet and check if they need a deck pass or what type of communications they should receive from the Meet Administrator.

Review, edit, print, and submit your entries

1. You may edit your entries right up to the entry deadline.

2. You may unsubmit your entries, make changes, and resubmit your entries right up to the entry deadline.

6 - Paying Meet Fees

If the meet you are entering is using Swimcloud to collect meet fees via credit card or another form of electronic payment, please click on the "FEES" tab of the meet, create your invoice, and pay it.

Link to Swimcloud help article "Entering A Meet: Paying Meet Fees"

7 - Warning Messages

Meet entries done on Swimcloud will be checked by default against the meet entry rules or qualifying times. The majority of these messages are simply warnings meant to help the coach complete the entry accurately or for the Meet Administrator to dig deeper for potential proof of time.

Some errors, like over-entering, are blocked by the meet rules and you will get a pop-up message when this happens.

If you have specific questions, please contact your meet administrator or [email protected]

8- Complete Entry Review Video