AMC Banking 365 BC - Payment Journal

AMC Banking uses the standard Payment Journal in Microsoft Dynamics 365 Business Central, with additional functionality provided by AMC Banking.Therefore, this guide focuses on the AMC Banking–specific functionality used within the Payment Journal in Microsoft Dynamics 365 Business Central.

For a complete description of the standard Payment Journal features, we recommend visiting Microsoft Learn.

You can access the Payment Journal by navigating to AMC Banking > Payment Journal, or by using the search function and entering "Payment Journal".

Payment Journal Batch Name

Batch nameSpecifies the name of the Payment Journal batch, which also hold the default own bank account to use for the payments. During Suggest Vendor Payments or when manually creating payment lines, a bank account within the same bank as the default bank account can be selected for use in the payments.

Grid overview

Note: This section does not describe all available fields. It only covers the fields relevant to AMC Banking functionality.

Posting DateSpecifies the posting date for the entry. This date is also used as the transfer date in the bank payment information.

Document TypeSpecifies the type of document that the entry on the journal line is. Default value is Payment.

Document No.Specifies a document number for the journal line. (Posting voucher number).

Account TypeSpecifies the type of account that the entry on the journal line will be posted to.

Account No.Specifies the account number that the entry on the journal line will be posted to.

Recipient Bank AccountSpecifies the recipient bank account that the amount will be transferred to after it has been exported from the payment journal.

DescriptionSpecifies a description of the entry.

Currency CodeSpecifies the code of the currency for the amounts on the journal line.

Note: When the own bank account is in a different currency than local currency (LCY), the Currency Code must be identical to the currency of the Bank Account No.If not, an error will occur on the payment line.

Payment Method CodeSpecifies how to make payment, such as with DOMACC (Domestic) or INTACC (International).

Payment ReferenceSpecifies the payment reference, such as FIK, PID, or similar, used for certain payment types (e.g., DOMREF).AmountDefines the total payment amount represented by the journal line.

Bal. Account TypeSpecifies the type of account that a balancing entry is posted to. Default value is Bank Account.

Bal. Account No.Specifies the bank account to which the balancing entry is posted. By default, this is the bank account defined in the Journal Batch Name, but it can also be any bank account within the same bank as the one defined in the Journal Batch Name.Remit-to codeSpecifies an alternative payment address different from the payment recipient’s main address. The alternative address is defined through the Remit-to Code.

Fact box

Note: This section does not describe all fact boxes. It only covers the fact boxes relevant to AMC Banking functionality.AMC Banking Payment AdvicePayment Advice is an electronic message included in the payments sent to the bank. Its purpose is to inform the recipient about the details of the payment. See below detailed descriction on how to set up a payment advice.

Payment File ErrorsDuring payment creation, errors may occur if the payment data is incomplete or incorrect.

The document below lists the most common errors that can occur and provides guidance on how to resolve them.

Ribbon (Action bar)

Note: This section does not describe all actions in the Ribbon. It only covers the actions relevant to AMC Banking functionality.

1. Prepare > Suggest Vendor Payments

On the Payment Journal page, you can use the Suggest Vendor Payments job to suggest payment lines. Based on your settings, Microsoft Dynamics 365 Business Central suggests lines for:

• Payments that are due soon.

• Payments where a payment discount is available.

2. Prepare > Suggest Employee Payments

Create a payment suggestion for employees, for example, to reimburse posted salaries or other expenses the employee has paid on behalf of the company.

3. Home > Apply Entries

Apply the payment amount on a journal line from an already posted open ledger entry from the selected Account Type.

4. Bank > Export

After reviewing your payment suggestion, and confirming that all payment information is correct, you are now ready to export the payment to the bank.

Options After Payment Export

Depending on your preferences, you have two different options after exporting the payments:

1. Delete the Payment Journal LinesAfter export, you can delete the payment journal lines and wait for the confirmation from the bank — typically received via a bank feed used for reconciling payments in the Payment Reconciliation Journal.The reconciliation will be performed against the open Vendor, Customer, or Employee ledger entries paid in the payment journal.

2. Post the Payment JournalAlternatively, you can post the payment journal and then wait for the bank confirmation, also received through the bank feed in the Payment Reconciliation Journal.

   The reconciliation will be performed against the posted Bank Account Ledger Entries.

5. Manage > Delete (Delete the Payment Journal Lines)

Delete journal lines after sending the payment instructions to the bank.

6. Home > Post (Post the Payment Journal)

Finalize the payment journal by posting the amounts to the related accounts in your company books. For more details about posting, please visit Microsoft Learn.