Dual Employment in UCPath (HR Tasks Tile)

This reference guide outlines the procedures for setting up dual employment in UCPath for Staff employees with two jobs that exceed 100% full time equivalent (FTE). If an employee will be working two jobs whose combined FTE does not exceed 100%, do not use this process and continue with the concurrent hire non-dual employment process.

NOTE: The dual employment policy does not apply to academic employees.

For details about the dual employment policy, refer to the Dual Employment Process page on the Campus Human Resources website. Direct all policy-related questions to:

• Campus Human Resources (CHR) via the Bruin CHR Service Center for campus employee dual employment.

• David Geffen School of Medicine (DGOSM) for medical center employee dual employment.

Concurrent vs. Dual Employment

Dual employment occurs when total FTE exceeds 100%.

Approval Process

Approval from Campus Human Resources or DGOSM is required before setting up dual employment in UCPath. Follow these steps to complete the approval process:

1. On the Campus Human Resources website, review the Dual Employment Process page.

2. Download and complete the Request for Dual Employment form.

3. Submit the Request for Dual Employment form and obtain all necessary approvals.

   1. Utilize Bruin CHR Service Center for campus staff dual employment.

   2. Utilize DGOSM for medical center staff dual employment.

NOTE: UCPath Center Workforce Administration (WFA) Production team will deny any transaction submitted without the completed/approved form.

Non-exempt versus Exempt Requirements

The tasks for setting up dual employment in UCPath vary for nonexempt (hourly/biweekly) and exempt (salaried/monthly) employees. Complete the appropriate tasks for the employee:

• Non-exempt: Submit the UC_CONC_HIRE for Staff Concurrent Hire/Inter Location Transfer Concurrent Hire template transaction for staff dual employment with the appropriate pay components.

• Exempt: Submit the UC_CONC_HIRE for Staff Concurrent Hire/Inter Location Transfer Concurrent Hire template transaction for staff dual employment usually without pay components. Then set up recurring additional pay for the dual employment Empl Record.

Verify Current Employment and Create/Update the Dual Employment Position in UCPath

Prior to setting up the employee’s dual employment in UCPath, perform the following activities:

• On the Person Organizational Summary page in UCPath, review the employee’s Empl Record(s), including their current appointments and FTE.

• In the Employment Instances section, click the View All hyperlink to view all Empl Records.

• Refer to the following step-by-step guide:

  View Person Organizational Summary

• If the employee’s combined FTE is more than 1.0 (100%), proceed with obtaining the appropriate approvals and the dual employment process.

• If necessary, create a new position or update an existing vacant position with the appropriate job code and FTE. For more detailed instructions, refer to one of the following step-by-step guides:

  Create a New Position Using Position Control RequestCopy an Existing PositionUpdate a Vacant Position Using Position Control Request

Create Dual Employment Empl Record in UCPath

After verifying the FTE and the position details, create the dual employment Empl Record in UCPath.

Set Up Recurring Additional Pay in UCPath for Dual Employment for a Salaried Employee

After the dual employment transaction is approved locally and processed by UCPath Center WFA, additional action is required to set up recurring additional pay for the appointment for a salaried employee. The recurring additional pay can be processed using one of the following two methods.

NOTE: The recurring additional pay must be entered on or after the Empl Record effective date and cannot be entered before the effective date.

NOTE: The Self Service Transaction Links page is not available for all users.