(electronic Personnel Action Form) system is used to facilitate any changes related to a student employee’s job. This includes actions such as hiring, termination, pay increases, and additional pay, just to name a few.

In addition, the ePAF is expanding to employment actions for all employee classifications. You can currently update 

for faculty, staff, temporary employees, and students. 

Click the links below for each guide. Select "Maximize" to open each guide full screen in a separate tab.

Guides for Multiple Employee Type Actions (Student, Temporary, Faculty/Staff):

How to Submit Additional Pay

Using the Review ePAF Tool - Reviewing, Cancelling, or Updating after a Push Back

Reports to Change

Guides for Student Employment Actions & Review:

Hire a Student employee (Undergraduate or Graduate Hourly role)

Pay Rate Change

How to Terminate a Student Employee

View Current Jobs

Other Tools - Review, Set-Up, and Additional Resources:

How to Set Up a Delegate & Assign Delegation Levels

Managing the Approval Queues & Actions

Appendix A - Earnings Code

Appendix B - Using the Magnifying Glass

Appendix C - Status Queues

ePAF Hourly Student Hire Flow Chart

ePAF Approval Flow Chart - TCU

Note: If at any stage an ePAF is Denied, you will receive an email and be prompted to cancel the current ePAF and submit a new, corrected entry.

ePAF

TCU HR

Visual: ePAF Hourly Student Hire Flow Chart

Hire a Student Employee (Undergraduate and Graduate)

In PeopleSoft, you will often see a magnifying glass icon next to text fields. This is a feature of PeopleSoft that allows you to search instead of entering the text. In some cases, it also serves as a selection tool of pre-approved items for fields.

The text box in the picture above prompts you to enter an employee’s TCU ID#. If you know the ID#, type it in and click the Search button. However, if you are unsure, click on the magnifying glass to see additional search options. A pop-up window lists employee ID#’s and names that can be selected. To narrow your search results even more, click on Search Criteria. Enter text into one of the Search Criteria fields for ID, Name, or Last Name and click the Search button. From the results list, locate the person and click on the row to select them.

All the job records for that employee will be listed.

Review Students Status: View Current Jobs and Career Center Check

For Approvers: Managing the Approval Queues & Actions

Terminate a Student Employee

Administrative Stipend for additional duties assigned to a role

              6111 – use if stipend is assigned for a period of less than 12 months

              *6110 – use for stipends that will be assigned for a period of 12 months or more

Employee Relocation Stipend, funds provided to assist a new hire with moving expenses 

Intercession Pay –  additional pay for 9/12 academic year Faculty teaching winter session courses 

 Occasional Pay – additional pay associated with temporary jobs

Research Stipend –  additional pay for research initiatives externally funded as approved by Research Accounting

Student Stipend – additional pay for student workers 

Stipend -  one-time additional pay usually for a single pay period

 Summer Stipend - additional pay for 9/12 academic year Faculty teaching summer courses

*Note: Any Additional Pay charged to account 6110 requires a position number and budget approval. If the stipend already exists and is just being assigned, please list the position number in the comments section and HR will add it during processing. If the ePAF is for a new 6110 ADM, please indicate so in the comments and discuss funding allocation with the TCU Budget Office.

Appendix A - Definitions for Various Earnings Codes

Note: If at any stage an ePAF is Pushed Back or Denied, you will receive an email and be prompted to make edits & resubmit, or start over.

Electronic PAF Guide (ePAF)

Guides for Multiple Employee Type Actions (Student, Temporary, Faculty/Staff):

Guides for Student Employment Actions & Review:

Other Tools - Review, Set-Up, and Additional Resources: