Use our comprehensive IT project plan template to develop a detailed outline for your next IT project’s budget, timeline and milestones. This roadmap aligns all stakeholders on the project’s deliverables and the workflows required to create them.
An IT project plan provides a source of truth that sets everyone’s expectations regarding the timeline, deliverables and workflows involved in an upcoming initiative.
The best time to write project plan documentation is after decision-makers approve a proposal, when you develop strategies to deliver on the agreed-upon goals. Typically, the overseeing project manager will write the plan since they have a high-level view of what’s entailed.
To outline these strategies effectively, the plan should include the following information:
An IT project plan template provides an outline for all the details your planning document needs. This template will likely include headings and placeholder text for you to fill out with the project schedule, budget and scope. You can add to and tailor it as you discover new ways to meet your team’s unique needs.
There are several free types of project management planning templates available, so choose one that fits your team’s work style and structure. For example, this project plan template opts for an Agile approach, so it includes a section for the software you’ll use to create a Gantt chart or Kanban board.
Here’s a step-by-step process for filling out Scribe’s project planning template document.
Create an overview that provides valuable context for the project plan. You don’t need to get into all the details, but mention significant milestones, workflows and goals. If your project is long-term and highly complex, use this overview to create a more intricate overview.
Describe the scope the project will need to maintain to meet the needs of the business while staying under budget. List any objectives that might present challenges to the scope. This information will help the team avoid scope creep, a common issue where new dependencies or tasks steadily increase the project’s complexity to an unsustainable level.
Explain the risks the IT team can anticipate and include an implementation plan for mitigating them. Common risks for IT projects include:
List all the costs the project will incur and the funds available. Prioritize items clearly so it’s easier to identify where you can make adjustments.
Describe how project managers will oversee the project and provide an initial timeline. Mention any software the team will use to track tasks, access important documents or report on their progress. If you’re using Agile methodologies, provide a link to the Gantt chart or Kanban board for tracking milestones.
To reduce the likelihood of miscommunications, identify which platforms team members should use to collaborate and report progress. Also, establish a regular cadence for check-ins, meetings and status updates so everyone knows how often you expect them to communicate.
Describe the project’s desired end result, listing any deliverables that are absolutely required and stating those that can follow after. Mention any leeway that’s available in the timeline or budget that, if used, will still keep the project within expectations.
Use our comprehensive IT project plan template to develop a detailed outline for your next IT project’s budget, timeline and milestones. This roadmap aligns all stakeholders on the project’s deliverables and the workflows required to create them.
An IT project plan provides a source of truth that sets everyone’s expectations regarding the timeline, deliverables and workflows involved in an upcoming initiative.
The best time to write project plan documentation is after decision-makers approve a proposal, when you develop strategies to deliver on the agreed-upon goals. Typically, the overseeing project manager will write the plan since they have a high-level view of what’s entailed.
To outline these strategies effectively, the plan should include the following information:
An IT project plan template provides an outline for all the details your planning document needs. This template will likely include headings and placeholder text for you to fill out with the project schedule, budget and scope. You can add to and tailor it as you discover new ways to meet your team’s unique needs.
There are several free types of project management planning templates available, so choose one that fits your team’s work style and structure. For example, this project plan template opts for an Agile approach, so it includes a section for the software you’ll use to create a Gantt chart or Kanban board.
Here’s a step-by-step process for filling out Scribe’s project planning template document.
Create an overview that provides valuable context for the project plan. You don’t need to get into all the details, but mention significant milestones, workflows and goals. If your project is long-term and highly complex, use this overview to create a more intricate overview.
Describe the scope the project will need to maintain to meet the needs of the business while staying under budget. List any objectives that might present challenges to the scope. This information will help the team avoid scope creep, a common issue where new dependencies or tasks steadily increase the project’s complexity to an unsustainable level.
Explain the risks the IT team can anticipate and include an implementation plan for mitigating them. Common risks for IT projects include:
List all the costs the project will incur and the funds available. Prioritize items clearly so it’s easier to identify where you can make adjustments.
Describe how project managers will oversee the project and provide an initial timeline. Mention any software the team will use to track tasks, access important documents or report on their progress. If you’re using Agile methodologies, provide a link to the Gantt chart or Kanban board for tracking milestones.
To reduce the likelihood of miscommunications, identify which platforms team members should use to collaborate and report progress. Also, establish a regular cadence for check-ins, meetings and status updates so everyone knows how often you expect them to communicate.
Describe the project’s desired end result, listing any deliverables that are absolutely required and stating those that can follow after. Mention any leeway that’s available in the timeline or budget that, if used, will still keep the project within expectations.
Click Use This Template at the top of this page to open the IT project plan template in Scribe. Then, click the Duplicate Page icon in the top right. Select which team you want the template saved to and whether to keep the linked Scribes. Click Duplicate, and the template will appear in your Scribe Dashboard within your chosen team. You can then open and edit it as needed.
Easily duplicate this template by selecting "Save This Page" in the top right corner. Once you go through a quick sign-up process, you'll find the template waiting for you in your Dashboard or under Favorites.
An IT project plan template provides a reusable structure you can follow for every new undertaking. It’s a crucial part of the system you use when starting new projects. Your stakeholders will also find it helpful, as it describes how they should contribute to the project’s success.
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The most common project plan format is a single document that lays out the project scope, timeline and milestones. If you take this approach, you can write up your project plan in a presentation or even a webpage. Note that these formats may be less ideal for quick reference. They’re also more time-consuming to edit, whereas it’s faster to alter a simple document on the fly.
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