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IT Documentation Template

IT & Engineering
IT documentation is crucial for keeping your IT tasks consistent and efficient. Creating IT documentation from scratch can be a real pain. It takes forever and it's easy to miss important details. That's where pre-made templates come in handy.
Last updated:
January 31, 2023

This template serves as a guide to help you document important information about your IT systems, processes, and infrastructure. By keeping this information up-to-date and organized, you can ensure that your IT operations run smoothly and efficiently. Whether you're a new or experienced IT professional, this template provides a comprehensive and easy-to-use framework for documenting your IT assets, systems, and processes.

With this IT documentation template you can:

  • Create a user manual for a software application: Document the features and functionality of the software, as well as step-by-step instructions for how to use it.
  • Develop a system administrator guide: Document the technical specifications of a system, including hardware and software requirements, as well as information on how to set up, maintain, and troubleshoot the system.
  • Create an IT policy and procedures document: Document the rules and guidelines for the use of IT resources within an organization, as well as the procedures to be followed in the event of a security breach or other incident.
  • Prepare a disaster recovery plan: Document the steps to be taken in the event of a disaster, such as a power outage or data loss, to minimize disruption to business operations and ensure the continued availability of critical systems and data.
  • Document a software development process: Document the process of software development, including how to design, code, test and deploy software.
  • Create a network diagram: Document the layout of a network and its components such as servers, switches, and routers, as well as their interconnections and configurations.
  • Save time: You don't have to start from scratch. Just use the template as a guide and fill in the blanks.
  • Stay compliant: Many templates include information on industry standards and regulations, so you can be sure your docs are up to snuff.

... and so much more!

In short, using a pre-made template for your IT documentation can save you a ton of time and headaches, while also making sure your docs are professional, compliant and easy for people to understand.


Easily duplicate this template by selecting "Save This Page" in the top right corner. Once you go through a quick sign-up process, you'll find the template waiting for you in your Dashboard or under Favorites.

Scribe is a tool that creates step-by-step guides - instantly! Download our free Chrome extension to start creating guides for any process.

Create beautiful process documents with Pages - complete with Scribes, videos, texts, lists and more. Easily create your next training guide, onboarding plan or SOP with Pages. Or, better yet, use one of these templates to get started!