A project management plan is a detailed roadmap outlining how to execute, monitor and control even the most complicated project.

This free project management template outlines key activities of the project planning process, ensuring successful project completion.

Use this project management plan template to:

• Enhance clarity and consistency: Use this project management template to define the scope, objectives and project activities.
• Save time: With predefined, sections, project management plan templates offer a good starting point and save time by allowing project managers to customize instead of starting from scratch.
• Improve communication: The project management plan template includes a communication plan section outlining how information will be shared, improving communication flow and reducing misunderstandings.
• Risk management: A risk management section to identify potential risks, assess impact and develop contingency plans.

This project management plan template outlines:

1. Project overview

• Project title and description.
• Project objectives and goals.
• Stakeholders and their roles.

2. Project scope

• Project boundaries and limitations.
• Inclusions and exclusions.
• Deliverables and acceptance criteria.

3. Project schedule and timelines

• Project timeline, milestones and schedule development.
• Task dependencies and critical paths.
• Resource allocation and availability.

4. Project budget

• Estimate project costs, including all required resources.
• Break down how the budget will be allocated.

5. Resource management

• Human resources: Project team members, roles and responsibilities.
• Physical resources: Equipment, materials, etc.
• Budget allocation and financial considerations.

6. Risk management plan

• Identify potential risks.
• Risk assessment and prioritization.
• Mitigation and contingency plans.

7. Project communication plan

• Project communication channels and methods.
• Reporting frequency and formats.
• Stakeholder engagement and involvement.

8. Quality management

• Quality standards and criteria.
• Quality assurance and control processes.
• Testing and validation procedures.

9. Change management

• Procedures for handling changes to scope, schedule or resources.
• Change request process.
• Approval workflows.

10. Project monitoring and control

• Monitoring and controlling the project's progress.
• Define project performance metrics.
• Establish reporting mechanisms.
• Outline the process for making adjustments.

11. Project documentation

• Additional documentation or reference materials.
• Any supplementary information relevant to the project.

12. Project closure

• Performance evaluation.
• Criteria for successful completion.
• Handover procedures and documentation.
• Lessons learned and post-project evaluation.