Free and Easy-To-Use Project Proposal Template | Scribe
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Free and Easy-To-Use Project Proposal Template

Operations
Simplify your workflow with our easy-to-use project proposal template. Quickly create a polished proposal and boost your success with our premade design.
Last updated:
January 16, 2025
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Free and Easy-To-Use Project Proposal Template

Operations
Simplify your workflow with our easy-to-use project proposal template. Quickly create a polished proposal and boost your success with our premade design.
Last updated:
January 16, 2025

Project proposals explain the benefits and steps for completing a business initiative. Typically, these documents include an executive summary, plan and timeline — all of which convince the reader that the project is worth doing.

A project proposal template provides an excellent starting point for outlining your next pitch. Our preformatted template includes everything your proposal should cover.

What’s a Project Proposal?

A project proposal is a pitch outlining a potential business project for your company or client. It’s intended for executives and other stakeholders involved in approving projects. 

Business leaders often request proposals because they see an opportunity and want to solicit project plans from employees or contractors. Sometimes, project proposals are unsolicited, offered up by people with a clever idea they want to convince others to collaborate on. 

In either case, the document provides a high-level summary of the proposed project, including its scope, timeline and budget. These details are essential because they help stakeholders weigh the costs and benefits before approving or rejecting a proposal.

How To Fill Out a Project Proposal Template: 3 Steps

When you’re ready to create an impressive project plan, fill out the following three sections in our free project proposal template.

1. Executive Summary

Write an executive summary that captures a high-level overview of your proposed project. It should identify a problem or objective — typically a pain point the business is experiencing — and outline a solution. Frame your executive summary in terms of the business’s needs and highlight the return on investment your project can deliver. 

2. Project Background

In the project background section, get into more granular details about your objective. Provide data showing how this problem affects the business and list all the contributing factors. Then, describe how your project will address the issue and create a new status quo for the business.

3. Solution

The solution makes up the bulk of your project proposal. In it, you’ll describe everything stakeholders must consider before providing their approval. Consider including:

  • The timeline you expect the project to require.
  • The budget needed for the project to succeed.
  • The scope that the project will need to cover to address the objective.
  • The deliverables that your proposed project will develop to achieve its goals.

Project Proposal Tips

Much of what you write in your project proposal will be specific to your proposal and its audience, but here are some general tips for writing a persuasive document. 

Understand Your Audience

Learn about the stakeholders who will read your proposal to discover what they value. Are they user-centric thought leaders on the lookout for fresh ideas? Or are they cautious investors who care most about the bottom line? Knowing these details means you can adjust your writing accordingly.

Keep It Simple

While you need details to validate your claims, keep your project plan simple and as high-level as possible. To do so, outline clear, attainable goals and explain their benefits. Starting with a simple project proposal template provides a clear foundation for your document to help you stay on track.

Prepare for Questions

Readers will likely have questions about your pitch, so come prepared with notes and data to support your claims. The more detailed the questions get, the better — it’s a sign that your audience is genuinely interested in your proposal and wants more information about how it’ll work. 

If you don’t have an answer to a question, don’t make one up on the spot. Instead, tell them you want to look into it before providing a solid answer.

No items found.
Back to Gallery

Free and Easy-To-Use Project Proposal Template

Operations
Simplify your workflow with our easy-to-use project proposal template. Quickly create a polished proposal and boost your success with our premade design.
Last updated:
January 16, 2025

Project proposals explain the benefits and steps for completing a business initiative. Typically, these documents include an executive summary, plan and timeline — all of which convince the reader that the project is worth doing.

A project proposal template provides an excellent starting point for outlining your next pitch. Our preformatted template includes everything your proposal should cover.

What’s a Project Proposal?

A project proposal is a pitch outlining a potential business project for your company or client. It’s intended for executives and other stakeholders involved in approving projects. 

Business leaders often request proposals because they see an opportunity and want to solicit project plans from employees or contractors. Sometimes, project proposals are unsolicited, offered up by people with a clever idea they want to convince others to collaborate on. 

In either case, the document provides a high-level summary of the proposed project, including its scope, timeline and budget. These details are essential because they help stakeholders weigh the costs and benefits before approving or rejecting a proposal.

How To Fill Out a Project Proposal Template: 3 Steps

When you’re ready to create an impressive project plan, fill out the following three sections in our free project proposal template.

1. Executive Summary

Write an executive summary that captures a high-level overview of your proposed project. It should identify a problem or objective — typically a pain point the business is experiencing — and outline a solution. Frame your executive summary in terms of the business’s needs and highlight the return on investment your project can deliver. 

2. Project Background

In the project background section, get into more granular details about your objective. Provide data showing how this problem affects the business and list all the contributing factors. Then, describe how your project will address the issue and create a new status quo for the business.

3. Solution

The solution makes up the bulk of your project proposal. In it, you’ll describe everything stakeholders must consider before providing their approval. Consider including:

  • The timeline you expect the project to require.
  • The budget needed for the project to succeed.
  • The scope that the project will need to cover to address the objective.
  • The deliverables that your proposed project will develop to achieve its goals.

Project Proposal Tips

Much of what you write in your project proposal will be specific to your proposal and its audience, but here are some general tips for writing a persuasive document. 

Understand Your Audience

Learn about the stakeholders who will read your proposal to discover what they value. Are they user-centric thought leaders on the lookout for fresh ideas? Or are they cautious investors who care most about the bottom line? Knowing these details means you can adjust your writing accordingly.

Keep It Simple

While you need details to validate your claims, keep your project plan simple and as high-level as possible. To do so, outline clear, attainable goals and explain their benefits. Starting with a simple project proposal template provides a clear foundation for your document to help you stay on track.

Prepare for Questions

Readers will likely have questions about your pitch, so come prepared with notes and data to support your claims. The more detailed the questions get, the better — it’s a sign that your audience is genuinely interested in your proposal and wants more information about how it’ll work. 

If you don’t have an answer to a question, don’t make one up on the spot. Instead, tell them you want to look into it before providing a solid answer.

FAQs

How Do I Use This Template?
What is Pages by Scribe?

Click Use This Template at the top of this page to open the project proposal template in Scribe. Then, click the Duplicate Page icon in the top right. Select which team you want the template saved to and whether to keep the linked Scribes. Click Duplicate, and the template will appear in your Scribe Dashboard within your chosen team. You can then open and edit it as needed.

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