Productivity

The Ultimate Software List: 51 Productivity Tools To Boost Your Team

We've asked the experts... and they delivered! Here are the top productivity tools that your team needs to skyrocket your deliverables.

Introduction

Believe me — we know your team is busy. Asks come through every channel, and everyone seems to be racing toward yesterday’s (or last week’s) deadline. 

You’re working hard. But are you productive?

It’s an easier question to ask than to answer. Because productivity, if not strategized, monitored and managed, is nearly impossible to understand. In remote and hybrid environments, it’s even harder to tell how everyone's getting by. Sometimes we gotta take our eye off the goal post to help our team run the race. 

So let me ask one more question: How can you enable your team’s productivity?

That answer is simple: take advantage of the countless automated tools and software designed to promote, organize and streamline productivity. But with so many options, how do you know what’s right for you? 

We’ve rounded up several experts — founders, managers, CEOs and everything in between — and asked for their go-to productivity solutions. They’ve given us insights, tips and details on the features they can’t live without. 

We’ve categorized those responses so that you can easily find the answer to your ultimate productivity question. 

Let’s get started!

51 Productivity tools to boost your team

Documentation 
  1. Scribe
  2. eesel
  3. Slite
  4. Grammarly
  5. Google Docs
  6. Evernote
  7. Otter
Scheduling & time management
  1.  RescueTime
  2.  Boomerang
  3.  Calendly 
  4. Google Calendar
Focus
  1. Serene 
  2. Forest 
  3. Engross
  4. FocusList
  5. StayFocusd
  6. Noisli
  7. Freedom
Communication 
  1. Range 
  2. Flock
  3. Slack
Task management 
  1. DragApp
  2. MeisterTask
  3. Microsoft To Do
  4. Any.do
  5. Todoist 
  6. Remember The Milk
Project management
  1. Wrike
  2. GanttPro
  3. Samepage
  4. Trello
  5. Asana
  6. Nifty
  7. OpenProject
  8. Teamwork
Storage, backup & security
  1. DropBox 
  2. NAKIVO
  3. Scalefusion
Time tracking & billing
  1. Tmetric
  2. WebWork Time Tracker
  3. Toggl Track
  4. TimeCamp
  5. Clockify
Business process management
  1. BenchmarkONE
  2. Fyle
  3. Zapier
  4. Wave
  5. Odoo
  6. Coggle
  7. Airtable
  8. PlatoForms

Now let's break down each solution to identify what best fits your team.

Documentation 

1. Scribe

Document any process in seconds

Scribe saves you 20+ hours a month in explaining, training and answering “quick questions.” 

The tool auto-generates step-by-step guides, complete with text and screenshots. All you have to do is click “record” on the browser extension or desktop app. 

Turn any team’s best practices into SOPs in seconds. Companies are constantly creating documentation to train new hires, establish procedures, implement new software, support customers…the list goes on and on. Scribe makes it easier than ever to document processes, then easily share, embed or organize guides in your Workspace. 

The extension also offers a built-in support system by recognizing what site your on and offering suggested Scribes to answer what questions you might have. Prevent duplicate work and solve problems instantly. 

Scribe Pricing

  • Free Plan
  • Pro Plan — $29/user/month
  • Enterprise Plan— Customizable

Why use Scribe?

“Scribe allows me to build my SDR team’s processes in 1/10th of the time it took before.” - Seth M. List | Global Director, Sales Development; Talon.One
“I think Scribe is an ingenious platform and is so user-friendly and easy to use! I hope my team decides to use the Pro subscription moving forward, as it would make all of our onboarding a breeze!” — Tierra Edmunds | Product Manager/QA Analyst, Conveyer

Scribe tips

“Pages is an awesome feature. I am in the process of creating a Scribe [for] a very long process. The steps would be 300+ steps or going in and out of Scribes. Now I can just create a Page and break down the scribes into bits and all in one screen. This will be much easier for people to digest.” — Danim Ahmed | Principal, Beacon Benefits

2. eesel 

Get your documents automatically organized

eesel filters your browser history to show the documents you need for work right in your new tab. You can see recent docs, filter by app or search by title or content. All in one clear place.

eesel will also automatically organize your documents into Folders so you can collaborate with teammates with a shared source of truth. You can share and receive pages, directly in the new tab, and stay in the loop without chasing for updates on Slack.

There's no need to create an account or connect the different apps you use. Simply install the extension and you're done.

eesel Pricing

  • Free Plan

Why use eesel?

“eesel is the first extension I install with any new set up. The ability to quickly find and jump to documents is my most valuable productivity hack.” — Jean du Plessis | Director of Engineering, Sourcegraph
I absolutely couldn't go back to a world without eesel. By far the best productivity increase I got from any plugin. I pushed it to all my team and they love it too.” — Jérémy Seyman | Head of Sales, Yespark

3. Slite 

A note-taking app that’s fast and flexible

Slite enables teams to take and share notes, develop documentation and have discussions on anything important or trivial. It’s especially useful for remote or hybrid teams. 

The tool comes with an easy-to-use interface that doesn’t require any learning curve. 

With Slite, you have the flexibility to add code snippets and sketches into your notes. Then store up to 50 docs and attach files up to 10 MB, with 2 GB total storage. Docs can be kept private or shared in a few clicks. You also have the flexibility to add code snippets and sketches into your notes. 

Slite Pricing

  • Free Plan
  • Standard Plan — $6.67/user/month
  • Premium Plan — 12.50/member/month

Why use Slite?

“I wanted more features on a basic version of a note-taking app but not feel tied or restricted by more popular note-taking products. And Slite has been the answer to that. With its excellent UX/UI, I got accustomed to using the app fairly quickly. It saves me a lot of time whenever I need to find and use one.” — David Reed | Co-Founder, LLC Stars

4. Grammarly

Proofreading & edits

Grammarly is a writing assistant that offers corrections and suggestions for grammar, spelling, punctuation and other errors. The tool seamlessly operates within your channels, so you can feel confident in every piece of content you write. 

Advanced features (like the synonyms tool) help you enhance your vocabulary, spell check words and improve your writing — from emails to social media posts.
Expanding your writing prowess and getting your point across has never been easy. 

Grammarly Pricing

  • Free Plan
  • Premium Plan — $25/user/month
  • Business Plan – Scaled by size
  • Enterprise Plan — Customizable 

Why use Grammarly?

“Grammarly is a quick way to find small grammar errors in your emails, messages, docs, social media posts before you hit ‘send’.” — Devin Schumacher | Founder, SERP

Grammarly tips 

“Take advantage of Grammarly’s “writing goals” feature to draft compelling, tailored content that adheres to your brand voice.” — Lauren Funaro | Content Editor, Scribe

5. Google Docs 

Create, share & edit

Google docs is no stranger to anyone with internet access. It’s a tried and true solution that supports teams on the individual and macro levels.

Create and manage documentation in one central location. Team members can collaborate, edit and share Google docs directly within the platform. Put a document on suggestion mode to enable seamless review, or have contributors insert a comment for real-time collaboration. 

Take advantage of templates and free add-ons to even further enhance your productivity. Assign tasks, tag, chat, enable voice-to-text and more!

Google Docs Pricing

  • Free Plan
  • Basic Plan — $6.00/user/month
  • Business Plan — $12.00/user/month 
  • Enterprise Plan — $25.00/user/month

Why use Google Docs?

“Google Docs is a versatile, easy to integrate and efficient collaboration tool.” — Karthik Manoharan | Co-founder, WeCodee Innovations Pvt. Ltd

6. Evernote

Organize your day 

Evernote gives you everything you need to keep life organized — great note-taking, project planning and easy ways to find what you need when you need it. Use Evernote to take notes, make to-do lists, save articles and web pages and more. 

Evernote syncs to all your devices so that you can stay productive on the go. Tackle your to-do list, stay on top of your schedule and see your most relevant information on your customizable home dashboard. 

By using different notebooks for different purposes (work tasks, personal tasks, ideas, etc.) you can easily organize your notes categorically. Then keep track of tasks with easy checklists and notifications. 

Evernote Pricing

  • Free Plan
  • Personal Plan – $7.99/user/month
  • Professional Plan – $9.99/user/month

Why use Evernote?

“Evernote is one of my favorite productivity tools. It's a simple, clean interface that makes it easy to capture and organize your thoughts. I use Evernote to keep track of ideas, store research notes, and even create To-Do lists.” — Luke Lee | Co-founder, Ever Wallpaper

Evernote tips

“Some tips for using Evernote effectively include creating different notebooks for different purposes, using tags to organize your notes, and using the search function to find what you need quickly.” — James Holland | Founder, Life Part 2
“Once you've created your notebooks, start adding notes, lists and ideas to them. Evernote also has a great search function so you can easily find what you're looking for.” — Peter Monkhouse | Founder, ICL SA

7. Otter

Voice-transcribed notes

Otter empowers teams with real-time accurate notes that are stored in one central, secure and searchable place so you and your team can be more engaged, collaborative and productive.

Engage more with meeting participants without the worry of taking notes, refer back to Otter's real time transcription so you never miss a word, and access, annotate and share notes for better collaboration.

Otter Assistant integrates with Zoom, Microsoft Teams and Google Meet while storing all notes in one central, secure and accessible place.

Otter Pricing

  • Free Basic Plan
  • Pro Plan — $12.99/user/month
  • Business Plan — $30/user/month

Why use Otter?

“Otter is one of the greatest free productivity apps for those who despise typing. Record audio and the app will transcribe it into smart notes, saving you the time and effort of manually typing. To keep everyone on the same page, you may quickly establish groups and share voice notes.” — Jeremy Clifford | Founder and CEO, Router CTRL

Scheduling & time management

8. RescueTime

Take back control of your time

RescueTime’s automatic time tracking software tracks what you’re working on and alerts you when there’s time for uninterrupted work, when you’re losing focus or trying to tackle too many tasks at once.

The tool logs your activity without serving as a distraction, monitoring how much time you spend on certain sites, apps or doing various tasks. At the end of each week, it gives you a report of where you spent your time and your productivity level.

Use what you learn with RescueTime to accomplish more while improving your work/life balance.

RescueTime Pricing

  • Lite Free Plan
  • Premium Plan — $9/user/month

Why use RescueTime?

“In other words, it helps you limit wasted time on your devices, especially since it’s cross-platform.” — Anna Chiranova | Co-founder, Ucanproduction
“RescueTime is a really helpful tool that I would recommend to anyone who wants to boost their productivity.” — Oberon Copeland | Owner & CEO, Veryinformed.com

RescueTime tips

“My number one tip for first-time users who want to make the most out of RescueTime is to also use it on their mobile devices… in order to get more accurate data on how we spend our time during working hours.” — Alexander Reeves | Site Manager, DiceCove 

9. Boomerang

Schedule meetings & emails 

Boomerang enables teams to take control of their email and schedule meetings right in their inbox. The tool works with Gmail, Outlook and Mobile to ensure a seamless transition from planning to execution. 

Boomerang’s tools also enable you to schedule emails, reminders and follow-ups that fall in line with your workflow.

Are you ready to reach inbox zero? Get started with Boomerang’s suite of solutions. 

Boomerang Pricing

  • Free Basic Plan
  • Personal Plan — $4.98/user/month (billed annually)
  • Pro Plan — $14.98/user/month (billed annually)
  • Premium Plan — $49.98/user/month (billed annually) 

Why use Boomerang?

“Its email and meeting scheduling tools take care of the mundane, freeing up your work calendar to concentrate on productivity-oriented tasks.” — Eva Taylor Content Manager at WP Buffs 

10. Calendly 

Standardized scheduling

Calendly is a simple yet powerful automated scheduling platform. The easy-to-use tool enables you to more easily connect with others by streamlining the scheduling process. 

Schedule your own availability, meetings and appointments. Then let the app take care of the rest. Calendly also offers customized alerts and reminders to help you maintain your schedule. 

The automated tool is an excellent option for managing productivity. And by saving so much time, you’re able to reach that coveted work/life balance everyone’s always talking about. 

Calendly Pricing 

  • Free Basic Plan
  • Essential Plan — $8/user/month
  • Professional Plan — $12/user/month
  • Teams Plan — $16/user/month

Why use Calendly?

“Calendly is a product that every owner of a small business and every marketer should have since it removes the disruption caused by the need to schedule meetings and book time to work.” — Mike Chappell | Founder, FormsPal
 “This app can serve as a replacement for your assistant when utilized correctly.” — Lyle Florez | Founder, EasypeopleSearch

Calendly tips

“Schedule your important meetings and tasks with an automatic timer. Calendly reduces the complications of scheduling meetings by offering time that will work with your availability. It offers the individual an open schedule only to the time and date that will be suitable for you.” — Jason Cordes | Founder, CocoLoan

11. Google Calendar

Online scheduling made easy

Google Calendar is another extremely useful tool within the Google Suite. It enables you to manage and maintain a personal schedule. Plan out your day, incorporate focus blocks and schedule meetings with colleagues. You can also create tasks or reminders to ensure you accomplish everything that needs to get fone. 

Google calendar offers various easy-to-use views. Quickly switch between month, week and day to organize your schedule. And any events, such as flights, bookings or reservations automatically add to your calendar. 

Google Calendar Pricing

  • Free Plan
  • Business Plan — $5/month/user

Google Calendar tips

“Some tips and tricks I recommend doing are using focus time blocks, adding the different timezones my team operates in, utilizing focus time and the notes in that to detail what I plan to focus on.” – Tom Mumford | Co-founder, Undergrads LLC 

Focus

12. Serene 

Mindfulness & laser focus

Serene is a MacOS app for motivation and habit tracking. The tool aims to increase productivity, reduce anxiety and promote a more restful life with guided trackers and a mood journal. 

The mindfulness app promotes deep focus by helping you plan your day, block distractions and enhance your ability to focus. 

Serene open to both beginner and advanced users. Guided tracking sessions are available with real-time reminders to keep you connected. 

Serene Pricing

  • Free Plan
  • Premium Plan — $4/user/month

Why use Serene?

“I use it on a daily basis, as it allows me to easily integrate my task list to more efficiently set daily routines, track my productivity or even use the music tool to improve my focus and get into the zone.” — Mila Garcia | Co-founder, iPaydayLoans

13. Forest 

Maintain & strengthen concentration

Forest takes a gamified approach to enhancing your focus. Download the app onto your phone and “plant” seedlings. As your tree grows, you’re unable to use your phone, giving you time to disconnect and prioritize other efforts. Over time this also minimizes phone dependence overall. 

The Forest team partners with a real-tree-planting organization, Trees for the Future, to plant real trees on Earth. As users spend virtual coins earned in the game, Forest team donates the funds and creates Plant orders. 

Forest Pricing

  • (Android) Free Plan 
  • (iOS)/Pro Plan — $1.99

Forest tips

“Use the stopwatch mode instead of the timer mode when you want to get a lot of work done. This means that your time will be counting up to build your forest, so there are fewer breaks and chances of distractions between your working time.” Megan Moore | Founder, Photography-Lighting

14. Engross

Manage distractions

Engross uses a Pomodoro technique timer to break down tasks. The tool trains you to tackle each task in 25-30 minute intervals, with breaks in between. 

Engross’s timer allows users to customize the intervals best suited to them and how they work. Test through a few trial ones to find what timeframe supports efficient productivity. This includes a distraction tracker, which asks users to monitor whenever they’re distracted. Engross then builds a profile of where, when and how distractions occur. 

Engross helps you improve focus and manage tasks to accomplish goals faster and save more time for yourself. 

Engross Pricing

  • Free Plan
  • Premium Plan — $4.99/user/month

Why use Engross?

“If you’re not using Engross, what are you even doing with your (work) life!... If you love crossing off tasks on a to-do list, this is mana from heaven where you’re crossing things off to your hearts and boss’ content.” — Dustin Ray| Chief Growth Officer and Co-CEO, Incfile

15. FocusList

More done in less time

FocusList is a daily planner and focus app based on Pomodoro technique, a time management method that involves working in short bursts with frequent breaks. 

The Focuslist Planner helps you schedule out your day by taking each task and breaking it into smaller intervals. Then, estimate how much time you think each activity will take. The app helps you plan out your day, stay focused and track every step of the way. 

Review each session to see when and how you worked, and if your estimates were correct. Keep track while staying on track. 

FocusList Pricing

  • Free Plan 

FocusList tips

“It's important to start with small tasks that can be easily completed within the allotted timeframes. As you become more comfortable with the app… you can start to increase the length of your tasks. It's also important to take regular breaks so you don't become overwhelmed or burnt out.” — Todd Saunders | General Manager, BIG Safety

16. StayFocusd

Block distractions

StayFocusd is a productivity extension for Google Chrome that helps you stay focused on work by restricting the amount of time you can spend on websites that waste your time. Once your allotted time has been used up, the sites you have blocked will be inaccessible for the rest of the day

We’ve all been there: you sit down at the computer, and you swear you'll be productive. Next thing you know, it's twelve hours later. You've checked your email, updated your Facebook status, read every article in your Twitter feed, looked up your favorite band on Wikipedia, and lost a week's pay playing online poker.

StayFocusd gets you back to work by enabling you to block the sites that distract you. 

StayFocusd Pricing

  • Free Plan

Why use StayFocusd?

“I used to easily get distracted when doing my work and this free Chrome extension has been really helpful. StayFocusd restricts the amount of time you are allowed to spend on ‘time-wasting websites.’” — Allan Borch | Founder, DotCom Dollar

17. Noisli

Mix & match background sounds

Noisli is a background noise and color generator for working and relaxing. It produces high quality ambient sounds to help you focus while working, relieve anxiety, help during your meditation or yoga classes, or just to relax while reading or before going to sleep.

Noisli is mainly used to drown out annoying noises in order to better concentrate and enhance productivity, or to create a pleasant audio environment for relaxing or sleeping.

Noisli makes your life a little easier and keeps you sane during long office hours or intense study sessions.

Noisli Pricing

  • Free Basic Plan
  • Pro Plan — $10/user/month (billed annually)
  • Business Plan — $24/user/month (billed annually)

Why use Noisli?

“This white noise generator is not like any other you've seen before. You can use different noises to create the ideal working atmosphere, in which you can perform at your highest level of productivity.” — Elizabeth Lombardo | Global Keynote Speaker & Concierge Coach

18. Freedom

Control distractions 

Freedom is another website blocker designed to help your team focus on what matters. 

Social media, shopping, videos, games...​these apps and websites are scienti­fically engineered to keep you hooked and coming back. The cost to your productivity, ability to focus and general well-being can be staggering. Freedom gives you control.

Start sessions on-the-fly or schedule your Freedom time in advance. Plan out sessions that recur daily or weekly. With Freedom, you’ll make time for productivity and things that matter most.

Freedom Pricing

  • Monthly Plan — $8.99/one month/user
  • Yearly Plan — $3.33/month/user 
  • Forever Plan — $159.99 one time payment

Freedom tips

“As you prepare to enter a distraction-free zone, let your teammates know that you will not be able to react to their messages during this time.This will help them understand why you will not be available.” — Sina Will | Co-Founder, Designer and Marketing Manager; Foxbackdrop

Communication 

19. Range 

Share work plans and milestones 

Range is a team communication tool for check-ins and meeting management. You and your team can reduce your meeting load by easily sharing your work plans and accomplishments  with your team.

The platform easily integrates with tools across your workflow, including Github, Asana and Google docs. You can also share updates via Slack or Microsoft Teams, and customize questions or answer prompts to keep your team connected. 

Use Range to check in on a professional/personal level and stay in-the-know – wherever you are. 

Range Pricing

  • Free PlanUp to 12 users
  • Standard Plan — $8/user/month
  • Premium Plan Customizable 

Why use Range?

“Range helps Wellthy maintain our culture, foster transparency and accountability among the team, prioritize day-to-day tasks, and stay on top of what’s important.” — Kevin Roche | CTO, Wellthy

20. Flock

Messaging across channels

Flock is an adaptable communication tool that brings all of your communications to one central place. 

Use channels to organize all your conversations and streamline cross-functional collaboration from top to bottom. See when colleagues are online. Chat 1:1 or in team channels. Create private channels just for leadership and help your team connect!

Start crushing your goals. Help streamline decision-making and problem-solving. Organize your conversations and manage all your work in channels to hit your business objectives. 

Flock Pricing

  • Free Plan
  • Pro Plan — $4.50/user/month
  • Enterprise Plan — Customizable 

Why use Flock?

“Users can find more adaptable ways to enhance team productivity and communication. It is the communication software that facilitates easy collaboration amongst team members.” —  Dr. David McConaghy | Professional Psychiatrist and Co-Founder, ByRossi

21. Slack

Your whole team in one place

Slack is everyone’s favorite messaging application! The business communication platform streamlines collaboration between coworkers and offers features like voice and video calling, instant messaging and cross-company communication. 

Employees can convey tasks and duties to other colleagues, whether working in a remote culture or hybrid, without wasting time. Teams in Slack work together in channels that can be organized by project, department, office location or anything relevant to the team. 

Slack connects users with the people and tools they work with everyday, no matter where they are or what they do.

Slack Pricing

  • Free Plan 
  • Pro Plan — $6.67/user/month (billed annually)
  • Business+ Plan — $12.50/user/month
  • Enterprise Grid Plan — Customizable 

Why use Slack?

“You can share, receive, and download files hassle-free with a few clicks. One can create different groups for different purposes for example transferring responsibilities and sharing any important updates and projects on time.” Rahul Vij | CEO, WebSpero Solutions
“I Admit I’m A SLACKer. My entire organization is filled with SLACKers. In 2020, we implemented SLACK for effective communication… Productivity has increased by 300 percent.” C.T. Price | CEO, Life Grows Green 
“Our mantra has always been collaboration, and the ease of Slack makes that possible.” — Michael Ayjian | Co-founder, 7 Wonders

Slack tips

“To get the most out of Slack, we find it helpful to divide channels into departments and have the managers in charge of communicating between them. That way, we have clear lines of communication and can use the channel that is most convenient for us.” — Lorie Carson | Founder & Marketing Manager, RealPeopleFinder 

Task Management 

22. DragApp

Simple email management 

DragApp is an email management tool that offers a shared inbox, Kanban boards and collaboration tools to boost your team’s productivity. 

Use customized Gmail templates to write personalized emails, or take advantage of the email editor to create standard templates for frequently sent emails. Declutter your inbox and better collaborate with your team. DragApp helps you manage your helpdesk, sales CRM, task management and more… all from inside Gmail.

This tool increases response rate. Use the email tracker notified you when an email is opened. Stay on top of communications and increase engagement!

DragApp Pricing

  • Free Plan
  • Starter Plan — $5/user/month
  • Plus Plan — $10/user/month
  • Pro Plan — $15/user/month

Why use DragApp?

“Managing email accounts may be tricky, especially if you have a lot of them. Drag makes it simple to manage your emails. All you have to do is add the Google Chrome extension to your browser.” — Steven Walker | CEO, Spylix

23. MeisterTask

Team-centric task management

Meistertask is a task management software that provides an overview of work in progress that tracks everything from conception to completion. The tool has Kanban-style project boards to digitalize workflows and gain a clear overview of task progress. It’s an excellent way to keep track and stay organized. 

Plan and schedule tasks, easily identifying each day’s list of to-dos. Then, use the calendar feature to schedule and organize meetings, events and deadlines. 

Teammates have an easy view into each other’s shared tasks, and are able to leave comments and attach files for streamlined collaboration. 

MeisterTask is a free tool that is used to make schedules. Once I know the tasks that require time and can be ticked off quickly, I always begin with the to-dos. 

MeisterTask Pricing

  • Free Basic Plan 
  • Pro Plan — $8.25/user/month
  • Business Plan — $20.75/user/month
  • Enterprise Plan — Customizable 

Why use MeisterTask?

“Users can establish an unlimited number of collaborative projects and invite others via email. Additionally, it provides customized project dashboards that enable users to design project parts based on their requirements.” — Dr. Michael K. Newman | CEO & Plastic Surgeon, Dr. Newman Beverly Hills

Meistertask tips

“I avoid counter-productive stress by packing out my tight timetable, and I can organize my work depending on how I have planned my tasks. This could be done by getting the small tasks done first or cracking on with the most extensive task.” — Tracy Acker | CEO & Recruiter, GetPaydayLoan

24. Microsoft To Do

A smart daily planner

Microsoft To Do is a task-management app available on its own and within the Microsoft 365 suite. It lets users manage their day-to-day from any device. It also works seamlessly with other Microsoft features, such as Tasks and Outlook. 

Microsoft To Do declutters your work day by taking your individual tasks and sorting them into lists that are then organized into a clear dashboard view. Because it’s based in the cloud, you can easily add new tasks or manage your planner from anywhere. 

Set multiple lists throughout your day for easy-to-understand categorization. The clearer you make your day, the more likely you are to accomplish each task. 

Microsoft To Do Pricing

  • Free Plan
  • Microsoft 365 Payment Plans

Microsoft To Do tips

“A tip is I use it to set deadlines on the tasks I need to complete. I start each day adding the tasks to my day that I plan to accomplish, and I check them off throughout the day as I complete them. I also drag and drop them to organize them in my daily list in priority order.” — Samantha Crunkilton | Catalog Content Manager, Cheetah Technologies 

25. Any.do

To-do list & calendar

Any.do enables you to organize your tasks, lists and reminders in one easy to use app that syncs seamlessly across all your devices. It’s an easy way to effectively manage your daily tasks in both your personal and professional life. 

Automatically integrate appointments, events and reminders from your email calendars and sync up devices for on-the-go updates. It’s a simple and effective way to manage your daily tasks and to-do lists. 

Simply put, Any.do helps you stay organized and get more done. 

Any.do Pricing

  • Free Plan
  • Premium Plan — $2.99/user/month

Why use Any.do?

“It integrates with other apps and  services that I use regularly: Google Calendar, Gmail, and Slack. This makes it easy for me to schedule my day or week ahead of time and keep track of what's going on in my business without having to switch between programs constantly.” — Mia Clarke | Owner, InvertPro

Any.do tips

“I think that what would make this app most useful is to take the time to add your to-dos and tasks and plan ahead for the following day. It takes only 10 minutes out of my evening, and the following day I can rely on what I have already planned to go through my day.” — Hanna Dworkin | Leader & Recruiter, USScrapYard
“I've found that the best way to use this type of tool is to set up a daily routine for yourself that includes all of your daily tasks and goals. This way, you can make sure everything gets done on time. You can also schedule when you'll do specific things like working out or getting errands done.” — Anup Kayastha | Owner, HeightComparison

26. Todoist 

Organized & simple to-do list

Todoist is ranked as “the best to-do list right now” by The Verge. It’s a task management tool with an easy-to-use interface so you and your team can organize, plan and collaborate on projects of all sizes. 

Todoist is available on desktop and mobile, enabling you to work wherever and whenever. Integrate with one (or several) of the 60+ apps available.

It offers a number of awesome features, such as adding websites as tasks directly and checking them off from the browser director, creating recurring due dates and setting reminder notifications. 

Todoist Pricing

  • Free Plan 
  • Pro Plan — $4/user/month (billed annually)
  • Business Plan — $6/user/month (billed annually 

Why use Todoist?

“Todoist is my go-to task management app. I have been using it personally for over 2 years and it has helped me a lot to get more organized and productive. I highly recommend it. I even use it to track my grocery list!” — Matt Post | Co-founder, WCAG Pros
“This straightforward to-do list tool allows you to keep track of personal projects while also collaborating with friends, family, and coworkers.” — Olga Dogadkina | Founder & CEO, Emperia

Todoist tips

“The best way to use this tool is by creating a to-do list and filling it with the important tasks that need to get done. Then you can monitor your progress by seeing what you've already accomplished, and what still needs doing. This will help you stay motivated and focused on your goals!” — Lisa Richards | CEO, The Candida Diet

27. Remember The Milk

Smart to-dos for busy people

Remember The Milk (RTM) is an application service provider for Web-based task- and time-management. It allows users to manage tasks from a computer or smartphone, both online and offline.

Get to-dos out of your head, and let the app remember for you. This includes getting reminded via email, text, IM, Twitter and mobile notifications. So you’ll never forget the milk — or anything else.

Organize your priorities with easy-to-use due dates, repeats, lists, tags and more. Share your lists and give tasks to others to get things done faster. 

Remember The Milk Pricing

  • Free Plan
  • Upgraded Plan — $39.99/user/year

Remember The Milk tips

“I give every task a due date that represents the date I want to see that task. I also give every task a priority and sort my Today list by priority. That way, my day is segmented into things I want to work on earlier in the day versus later. “ — Frank Buck | CEO, Frank Buck Consulting

Project management

28. Wrike

Robust project management

Wrike is an online project management software that enables teams to accomplish more at scale. The versatile tool is able to support even the most complex workflows, all managed through an intuitive and easy-to-use and adopt interface. 

Wrike can be customized to any user, team, department or project. This helps your teams can make requests, plan projects, assign tasks, collaborate with team members, track progress on work… and more!

Wrike also tracks the analytics you need to make the data-driven decisions that generate higher ROI.

Wrike Pricing

  • Free Plan
  • Professional Plan — $9.80/user/month
  • Business Plan — $24.80/user/month
  • Enterprise Plan — Customizable

Why use Wrike?

“Wrike lets me add numerous tasks and subtasks easily. It’s also easy to track how much time it took for me to complete a task so I can measure productivity accurately. Its various interactive board and chart views allow me to effortlessly visualize my plans and progress.” — Thomas Vibe | Founder, Stone Wizards

29. GanttPro

Collaboration through gantt charts

GanttPro is an online gantt chart software that integrates essential project management tools. Now everyone can build comprehensive project plans, effectively collaborate on projects with team members, set accurate estimates and track the progress of projects. 

Track your team’s activities to see progress and identify whether productivity is increasing or decreasing. 

You can also easily share charts with clients and colleagues or export Gantt charts to include them in your presentations, reports and business plans.

GanttPro Pricing

  • Basic Plan — $7.99/user/month (billed annually)
  • Pro Plan — $12.99/user/month (billed annually)
  • Business Plan — $19.99/user/month (billed annually)
  • Enterprise Plan — Customizable

GanttPro tips

“My best tip for using this is to guarantee there is specific information about the project task. Accurate planning is vital in this position.” — Dan Belcher | Founder CEO, Mortgage Relief

30. Samepage

Team workspace

Samepage offers a little bit of everything. It has online collaborative tools including team chat, video conferencing, task management, file sharing, real-time document collaboration, and more. It aims to help teams of all sizes manage projects and get more done in a single easy-to-use collaborative workspace.

Samepage comes with chat, direct messaging and video calling for free. They nicely integrate with the collaborative canvas to keep context and conversations together. 

Samepage is a complete all-in-one collaboration tool.

Samepage Pricing

  • Free Plan
  • Standard Plan — $7.50/user/month
  • Pro Plan — $9/user/month

Why use SamePage?

“Samepage expedites your work; it is the most effective team productivity software. This program provides the user with an all-in-one office suite that facilitates real-time understanding of tasks and interactions. The worldwide team can easily collaborate on the same project, and the chat feature makes it appear as if the entire remote team is working in the same location.” — Derek Warburton | CEO/Media Entrepreneur/Celebrity Stylist, Mr. Warburton Magazine

31. Trello

Customizable collaboration

Trello is another popular project management software (and the most recommended on this list)! Manage projects, organize tasks and build team collaboration all in one place. 

The work management tool empowers all teams to plan, track and accomplish their work in a flexible and collaborative way. 

Whether you’re planning a website design project, managing weekly meetings, or onboarding a new employee, Trello is infinitely customizable for every type of work.

Trello Pricing

  • Free Plan
  • Standard Plan — $5/user/month (billed annually)
  • Premium Plan — $10/user/month (billed annually)
  • Enterprise Plan — $17.50/user/month (billed annually)

Why use Trello?

“Simplicity is the key when choosing the right project management software for a small team. You don’t want your team to get snagged in technical minutiae, so you would want something that’s easily learned. For this reason, I recommend Trello.” — Anton Giuroiu | Founder and Architect, Homesthetics

Trello tips

“I would recommend adding your entire team to it. It's a great way to keep track of how everyone is working, communicate, and track progress. I would also encourage anyone using this tool to customize it to work for you. Trello has many templates for you to take advantage of to build out your board but make sure you tweak them in a way that keeps you on track and pushing forward.” Kamyar Shah | Fractional Chief Operating Officer and Established Business Consultant
“The leader should structure the Trello board for all the users in a way that perfectly meets their needs. I recommend that they use clean visuals and prevent overcrowding the board so the tasks are easy to track. The last and most important tip is to make a place for “incoming tasks” on your board to alert the employees of their next deadline.” — Joshua Rich | CEO and Founder, Bullseye Locations
“One of the best ways to organize your life using Trello is to use their “boards” to tie your weekly goals to the daily tasks required to achieve those goals… Using Trello boards in this fashion will help you keep your life on track and ensure you’re making progress towards what’s most important. “ — Justin Gasparovic | Founder, The Enemy of Average

32. Asana

Work in one place

Asana is an easy and comprehensive way to manage team projects and your individual tasks. From the small stuff to the big picture, you can easily manage any project on a completely customizable dashboard. Asana can be as simple or robust as your team needs. 

No matter your strategy, Asana organizes work so you and your teams are clear on what to do, when to do it and how to get it done.

Set up different projects to bring your team’s work together in one shared space. Break the workload down into manageable tasks and give them a clear owner and due date. Choose a project view that suits your style—lists, kanban boards, or calendar.

Asana pricing

  • Free Plan
  • Premium Plan — $10.00/user/month (billed annually)
  • Business Plan — $24.99/user/month (billed annually)

Why use Asana?

“I find I can perfectly manage my agenda and put my obligations in order… Also, I can group tasks inside a common project and color coordinate things so I can get a general idea of my day at a glance.” — Joe Flanagan | Founder, 90s Fashion World
“As a media company with three websites I'm able to manage my team and a few different writers seamlessly. The workflow is simple and powerful.” — Grant Sabatier | CEO, BankBonus.com

Asana tips

“A pro tip is to use the “Tab + Q” keyboard shortcut to speed up the process of task creation. It will immediately put all of your tasks on the sheet.” — Danny Trichter | Co-founder, Accessibility Checker

33. Nifty

Remote collaboration hub

Nifty is a single app designed to unite teams, goals and actions in one place. Stop switching between Roadmaps, Tasks, Docs, Chats and other tools.

The tool reduces project development cycles and improves team productivity by combining all of the important features of project management into one software. The end result is milestone-driven progress that keep teams inspired, ensuring organizational goals remain on schedule. 

Nifty’s software allows you to manage tasks through both Kanban or list view, has a built in calendar that can be integrated with Google, as well as file and document sharing. 

Nifty Pricing

  • Free Plan
  • Starter Plan — $39/10 users/month (billed annually)
  • Pro Plan — $79/20 users/month (billed annually)
  • Business Plan — $124/50 users/month (billed annually)
  • Unlimited Plan — $399/unlimited users/month (billed annually)

Why use Nifty?

“Nifty stands out for entrepreneurs like me because it combines collaboration and communication. Organize discussions to keep track of projects and tasks, ensuring everyone on the team is updated.” — Darryl Higgins | Founder, Athlete Desk

34. OpenProject

Open source project management 

OpenProject is an industry-leading project management tool that offers efficient classic, agile or hybrid project management in a secure environment.

Whether it is traditional, agile or hybrid project management, OpenProject is the fastest and safest way for teams to connect, structure their work and achieve results. Everyone knows the goals and works together to achieve them. Organize your own tasks and assign tasks to a teammate. With OpenProject you have all the information in one place.

Make your teams' working lives easier, more productive, and more enjoyable.

OpenProject Pricing

  • Free Community Plan
  • Basic Plan — $7.25/user/month
  • Professional Plan— $13.50/user/month
  • Premium Plan — $19.50/user/month
  • Corporate Plan — Customizable

Why use OpenProject?

 “Team members may quickly define the project's goals and create a corresponding road map. Team members may trace defects, allowing QA supervisors to classify and eliminate them rapidly.” — Guy Hadas | CEO and Co-Founder, Age Group

35. Teamwork

Deliver work on time and on budget

Graphical user interface, chartDescription automatically generated

Teamwork is a project management tool that allows you to see everything in one place so you can effortlessly manage your team, projects, clients, and freelancers. Collaborate in real-time with your team and clients to get your questions answered and projects delivered on time and on budget. 

Integrate all the tools you’re already using, so you can run everything in one place and your productivity isn’t compromised. Get all the advanced features you need from time tracking to budgeting to resource allocation.

Teamwork Pricing 

  • Free Plan
  • Deliver Plan - €10/user/month
  • Grow Plan - €17.99/user/month
  • Scale Plan

Why use Teamwork?

“Teamwork is the first project management tool that I’ve been able to get clients to actually use with me. I’ve tried Asana and Trello, and clients just ignored them.” – Rochelle Broder-Singer / President/Chief Word Wrangler

Storage, backup & security

36. DropBox 

Fast and secure data-sharing 

DropBox lets anyone upload, transfer and share files in the cloud. Back up and sync docs, photos, videos and other files to cloud storage and access them from any device, no matter where you are.

Access any file in your account — even offline — and preview over 175 different file types with no special software required. You can also share large files with an easy-to-use link. The advanced security features make it easy to share docs and send files from anywhere. 

It’s never been so easy to store and share data with your team. 

DropBox Pricing

  • Free Basic Plan
  • Plus Plan — $9.99/user/month (if billed annually)
  • Professional Plan — $19.99/user/month (if billed annually)

Why use DropBox?

“In addition to streamlining accessibility and sharing, which boosts productivity levels, the thought of a secure platform also reduces the stress of keeping your data safe.” — Riley Beam | Managing Attorney, Douglas R. Beam P.A. 

37. NAKIVO

Ideal security for remote work 


NAKIVO delivers a robust data protection solution that can boost the protection of remote work environments with fast and lightweight incremental data backups, multiple recovery options, backup encryption and access control, immutability for ransomware protection, and much more.

The NAKIVO software delivers reliable backup and recovery for Microsoft Hyper-V, VMware vSphere, and Nutanix AHV virtual machines; Windows and Linux physical servers and workstations; Amazon EC2 instances; Microsoft 365 applications; CIFS/NFS file shares, and Oracle Database. 

With the user-friendly interface, you can easily schedule, automate, and manage backups for all your workloads from a single dashboard. Alongside, you can schedule backups during the low-traffic hours only to reduce the effect on the network. 

Download the NAKIVO solution Free Edition here and protect up to 10 workloads and 5 Microsoft 365 users. 

NAKIVO Pricing

  • Pro Essentials — $29 per workload/year 
  • Enterprise Essentials — $38 per workload/year 
  • Pro — $46 per workload/year 
  • Enterprise — $65 per workload/year 
  • Enterprise Plus — On demand
  • NAKIVO Backup for Microsoft Office 365 — Starting at $0.8 per user/month

Why use NAKIVO?

"You can use the NAKIVO data protection tool to boost your remote work resilience and take advantage of bandwidth throttling to guarantee that backups do not disrupt business performance." — Veniamin Simonov | Director of Product Management, NAKIVO

38. Scalefusion

Mobile device management solution

Scalefusion is a Mobile Device Management platform that helps businesses secure, monitor and manages their mobile devices and diverse endpoints. Scalefusion offers zero-touch bulk device enrollment options and allows company IT admins to start managing their device fleets within minutes.

You can choose from a plethora of features to manage your BYO devices or company-owned devices. With Scalefusion you can provision multiple devices remotely with business-specific apps and content, push ample data and network security configurations and automate several routine IT tasks.

You can simplify your remote device management, secure your devices against data loss and gain valuable insights into the usage of your devices and ensure compliance with your corporate policies.

Scalefusion Pricing:

  • Starter Plan - $2 per device/month (billed annually)
  • Business Plan - $3 per device/month (billed annually)
  • Enterprise Plan - $4 per device/month (billed annually)

Why Use Scalefusion?

"Scalefusion gives me full control of the devices and the possibility to push new apps to the users, broadcast messages, remote control and publish documents. This gives a very flexible solution. Our company tested some KIOSK apps before we made the obvious choice: Scalefusion." — Peter Holm | LM Maskin AB, Sweden

Time tracking & billing

39. TMetric

A productivity tool with advanced functionality

productivity tools

TMetric concept is built around the belief that simple is smart. That's why this tool is one of the best time trackers out there. Users get an overview of their time spent by day and week, analyze it with ease, focus on deep work and get accurate payroll.

There’s a lot more that TMetric can do for teams and leaders, e.g. capture time down to the minute; manage projects, tasks, teams, and PTO; use tags to organize tasks and categorize time; add billable rates and invoice clients.

The bottom line is that TMetric helps arrange remote and in-office work, manage bad screen habits, understand how work affects our life, collaborate with clients, and measure productivity.

TMetric Pricing

  • Free Plan
  • Professional Plan - $5/user/month
  • Business Plan - $7/user/month

Why use TMetric?

“I have used this for a couple of years and have even recommended to my clients that want to hire staff. I have some clients that want to know how every minute is spent and others that are happy as long as I am getting the task done in the time I am allotted, but TMetric takes all of the guesswork out. Regardless of what I am invoicing the client for I can send the report from TMetric so I am aware of exactly how much time to bill each client for.” — Tammi, Owner Executive Office
“TMetric is exactly what I was looking for as my business continues to grow. I manage multiple business clients and frequently get interrupted or have to switch between tracking time for each client as a phone call or email comes through. TMetric let's me easily switch to a different client and then resume what I was working on previously. It also makes billing my clients easy, as it syncs with Quickbooks Online.” — Joshua, Professional Training and Coaching

40. WebWork Time Tracker

Track time and manage tasks in one place 

productivity tools

WebWork Time Tracker is a time tracking and task management platform. The main purpose of WebWork is to simplify the work process of users and improve productivity. 

WebWork is on its way to becoming an all-in-one tool. It has features for time tracking, task management, communicating, billing, and more. Users can create and assign tasks, track the time spent on them, chat, hold video conferences and do much more. Doing all work on one centralized platform saves time and makes navigating easier. 

WebWork Pricing

  • Free - 14-day trial
  • Basic - $2.99 per user/month
  • Custom - for 40+ teams

Why use WebWork Time Tracker?

"User experience is great on WebWork Time Tracker. It is also super easy to customize and make it suit our needs. Moreover, I’d like to highlight its capacity to assign and monitor projects all in one hub. The tool is great for creating highly accurate reports, as well as for managing invoices. And it only uses minimum resources when running." — Ford

41. Toggl Track

Monitor time spent on tasks

Toggl Track was recommended by several experts! It’s a simple time-tracking tool that helps team members manage their hours and easily fill out timesheets. 

With a simple tap, start tracking your hours and see where you’re spending your time. Toggl Track then breaks down your time by projects, clients and tasks. Use these reports to evaluate how you’ve spent your time and adjust moving forward. 

Toggl Track offers device cross-functionality, meaning that no matter what tool you’re using, you can still monitor your time. 

Toggl Track Pricing

  • Free Plan 
  • Starter Plan — $9/user/month
  • Premium Plan — $18/user/month
  • Enterprise Plan — Customizable

Why use Toggl Track?

“It’s a straightforward solution that gives consumers the tools they need to keep track of their time.” — Cindy Corpis | CEO, SearchPeopleFree 
“I am able to categorize every part of my day and track how much time I am spending in each area. We all only get 24 hours in a day, and time-tracking tools like Toggl can help you make the most of it.” — Stephanie Venn-Watson, DVM, MPH | CEO and Co-founder, Fatty15

Toggl Track tips

“There are a few things to keep in mind when using productivity software: 1. Make sure to set up the software correctly so that it is tracking your time correctly. 2. Make sure to track everything, even if it seems like a minor task. A few minutes here and there can add up over time.” — Nick Patrocky | Lead UX/UI Designer
“I like to set a goal for the day and then add all of my tasks into one big bucket (or tab). When I'm done with something, I check off the box next to the item and let myself know that it's done.” — Kevin Daly | Marketing Manager, Zevo Health

42. TimeCamp

Data & visualizations for tracked time

TimeCamp is a time-tracking system that allows you to log working hours accurately and make sure your employees are billed fairly for their job.

Enjoy the transparency – choose the daily timesheet view for more detailed information or a graphical, calendar-like one to skim on your projects during a particular week. 

Increase project profitability, stay on top of your team’s performance and create accurate resource estimates for all the projects. 

TimeCamp Pricing

  • Free Plan
  • Basic Plan — $6.30/user/month
  • Pro Plan — $9/user/month
  • Enterprise Plan — Customizable

Why use TimeCamp?

“Timecamp is our go-to solution. [It] automatically or manually tracks time via timesheets. Its unique project tree structure lets users add as many tasks and subtasks as they like for greater project visibility.” — Rohit Bimbra | CEO and Founder, Home Healthcare Shoppe

43. Clockify

Simple time-tracker

Clockify is a time-tracking software and timesheet app that lets you track work hours across projects.

The easy-to-use tool offers time management features that monitor productivity, attendance and billable hours. Clockify helps you keep an eye on how much time you’re spending on different projects, helping you train your mind and plan your day according to the duration of each task. 

Integrate Clockify with other apps to seamlessly manage your workflow. Then use Clockify’s auto-generated reports to see what team members are working on and for how long. This helps you make better estimates for projects and offer support where needed. 

Clockify Pricing

  • Free Plan
  • Basic Plan — $3.99/user/month (billed annually)
  • Administrative Plan — $5.49/user/month (billed annually)
  • Pro Plan — $7.99/user/month (billed annually)
  • Enterprise Plan — $11.99/user/month (billed annually)

Why use Clockify?

“It’s improved my workflow by 10x. The simplicity of this tool is exactly what one needs, especially for freelancers and those working from home who tend to procrastinate.” — Harrison Hosking | Marketing Manager, KEAK

Clockify tips

“One of the things that work well is using the browser extension…. This means that you can quickly access your stopwatches without having to browse the internet for the software and waste more time during your day.” — Vivi Mantera | CEO, Eye Makeup Lab

Business process management

44. BenchmarkONE

Marketing automation & CRM

BenchmarkONE’s marketing automation and CRM tool helps small businesses implement an effective marketing strategy with minimal effort. 

BenchmarkONE’s landing pages and online forms allow small businesses to capitalize on their website traffic by converting online visitors to leads. They can tag these leads based on qualifying data which is stored within the software’s CRM. Users can then track their leads’ website behavior and send automated campaigns tailored to their particular needs.

This kind of approach would take tons of time and resources to facilitate manually, which is why BenchmarkONE is a wonderful tool to add to any small business’s toolkit. 

BenchmarkONE Pricing

  • Free Plan
  • Lite Plan — Starting at $79/month for unlimited users and 500 contacts. Pricing based on number of contacts.
  • Pro  Plan — Starting at $179/month for unlimited users and 500 contacts. Pricing based on number of contacts.
  • Agencies Plan — Customizable

Why use BenchmarkONE?

“We have seen great results since using BenchmarkONE. We’ve grown our contacts by 25 percent since we started using it. We’re also able to see what emails are most engaging and have been able to increase our open rates and CTR based on the insights BenchmarkONE gives us.”  — Brittany Ransonet, Marketing Consultant, Maddie’s Fund

45. Fyle

Employee expense management

Fyle is a spend management software that lets your Finance teams take control of company-wide business expenses. 

This with real-time financial insights ensures that you’re able to identify cost-saving decisions over time. Fyle recently launched a real-time spend management solution for small to mid-market-sized businesses using Visa corporate cards. With this Fyle has become the first platform to provide direct transaction feeds to the end-user of any Visa card from any bank. 

What does this mean for SMBs? That they can access a great software experience without changing their cards.

Fyle Pricing

  • Standard Plan — $6.99/user/month
  • Business Plan — $11.99/user/month
  • Enterprise Plan — Customizable 

Why use Fyle?

"Fyle stood for us because of its innovative solution. Fyle solves the complex expense management problem in the simplest way."- Brian Rosenberger, Chief Operating Officer - Laguna Tools

46. Zapier

Automate repetitive tasks

Zapier is a no-code workflow automation solution that connects your work apps and does repetitive tasks for you. Zapier automates your work by connecting your apps and then moving information between them based on rules you set. 

Choose a trigger, then connect your automated processes between tools. Zapier allows you to connect different apps and tasks into workflows, which keep data consistent across multiple web applications. 

Zapier offers as much or as little help as you and your team need to ensure every workflow runs smoothly, without unnecessary manual effort. 

Zapier Pricing 

  • Free Plan
  • Starter Plan — $19.99/user/month (billed annually)
  • Professional Plan — $49.99/user/month (billed annually)
  • Team Plan — $299.99/month (billed annually)
  • Company Plan — $599.99/month (billed annually)

Why use Zapier?

 “Zapier can connect you with 750 popular apps. Plus, Zapier even allows you to do things that cannot be done through a native integration, another great important reason for implementing it.” — Laura Jimenez | Owner, Ishine365

47. Wave

Bookkeeping & payment solutions

Wave is an online accounting software designed especially for small businesses. It provides must-have features like invoicing, billing, payment tracking, finance management, credit card processing and receipt scanning. 

 The tool helps businesses streamline bookkeeping processes and stay on top of their finances. 

This can help people stay on top of their accounting with personal of business finances for free. Businesses can even manage all bank account and credit card information in real-time to improve bookkeeping efficiency and accuracy.

Wave Pricing

Free Plan (Accounting and Invoicing)

Pay-Per-Use

  • Credit card processing (2.9% + 60¢ Per transaction for Visa, Mastercard Discover | 3.4% + 60¢ Per transaction for American Express)
  • Bank payments (ACH) — 1% per transaction ($1 minimum fee)

Payroll 

  • Tax service states — $35 monthly base fee (+ $6 per active employee | + $6 per independent contractor paid)
  • Self-service states — $20 monthly base fee (+ $6 per active employee |+ $6 per independent contractor paid)

Why use Wave?

 “It’s easy to use and you can add numerous accounts to one account. So you can do accounting for business, personal, a family member or even a side hustle.” — Aunia Kahn | CEO, Rise Visible 

48. Odoo

Comprehensive software solutions

Odoo could probably fit in several other categories on this list. It’s an integrated software solution that can handle most business processes all in one system. It has optimized interfaces that communicate easily with one another, giving you an overview of your business and fast data processing to manage your daily tasks. 

Odoo’s goal is to make using its software as simple and straightforward as possible. That way, businesses can save valuable time by instead focusing their efforts on optimizing their business processes, like automating repetitive tasks.

To help businesses achieve these goals, Odoo offers a user-friendly and comprehensive user interface. Now, you can focus on your bottom line. 

Odoo Pricing

  • Free Plan
  • Premium Plan — customizable by app and integration. See more here

Why use Odoo?

“Ultimately, I chose Odoo because, along with being free and with affordable premium upgrade, I could decide which apps to use and pay for as my business needs changed. It is also an open-source platform with a growing community, so finding hacks and fixes is no problem.” — Jon Torres | Digital Marketing Consultant
“Odoo offers an entire platform of productivity software resources. From website maintenance, finance, sales, and inventory, to marketing, HR and project management, Odoo offers integrated solutions for every work process.” — Kris Harris | Owner, Nootka Saunas

49. Coggle

Drive productivity & innovation 

Coggle is a simple and clean mind mapping tool. The online platform gives you a clear way to share and understand complex information. Create unlimited diagrams and collaborate in real time. 

Once you’ve finished mind mapping, download and share as a PDF and image. Coggle also integrates seamlessly with Google Drive, so you can organise your mindmaps how you like and easily share with your existing Google contacts.

Coggle enables you to share ideas and simplify even the most complicated process. 

Coggle Pricing

  • Free Plan
  • Awesome Plan — $5/user/month
  • Organization Plan – $8/user/month

Why use Coggle?

“Coggle lets our team members collaborate in real time to collect ideas and map out processes for implementing them.” — Daniel Tejada | Co-Founder and Chief Learning Officer, Straight Up Growth 

50. Airtable

Spreadsheets & databases

Airtable allows teams to build powerful work apps without coding. The tool enables teams to build solutions that perfectly fit their needs, whether they’re herding cattle or filming a blockbuster movie. 

Airtable is a powerful, visual platform that helps companies like Netflix, Shopify and GitHub connect all their data, workflows and teams in a single source of truth.

Accelerate work and unlock potential with powerful apps that connect all of your data. 

Airtable Pricing

  • Free Plan
  • Plus Plan — $10/user/month (billed annually)
  • Pro Plan — $20/user/month (billed annually)
  • Enterprise Plan — Customizable

Airtable tips

“You have to create your own account to make sure that you will not lose all your data. Use your work email to segregate your personal tasks from your business tasks.” — Sonya Schwartz | Founder, Her Norm

51. PlatofForms

PDFs to webforms

productivity tools

PlatoForms allows businesses and companies to convert PDFs to web forms that are compatible and types of browser or device. Users can also create pre-populated forms and connect them with apps. This is helpful for organizations and remote companies that collect data regularly. 

The software is built with an easy-to-use interface, so if you’re not used to filling out or sending forms online—it’s still easy to use PlatoForms. Another cool thing is that it provides a “Logic” feature, where you can set up customized rules for your forms, like hide/show fields, jump to a specific page, or run calculations. 

PlatoForms offers a free plan, but its monthly plans provide more diversified features, including HIPAA compliance, RESTful API, and workflows. You can also white-label your forms with your brand logo or custom domain for that business look. 

PlatoForms Pricing

  • Free Plan
  • Bronze Plan — $12/month
  • Premium Plan — $36/month
  • Gold Plan — $98/month

Why use PlatoForms?

“We wanted a PDF form builder that will make it really easy for our applicants to apply for jobs, and PlatoForms made it possible for us. Because it allows us to embed our application forms on our site, applicants and employees can now fill them out within minutes. Another excellent thing is its submission is real-time too, that’s why we can easily track the forms. PlatoForms truly improved our application and employment process by saving more time! - Rogem Cruel, StraightArrow 
“Using this form builder has saved us time and the aggravation of chasing and requesting our teammates to fill out paper forms, surveys, permissions, etc. People can fill them in anytime and anywhere! On a tablet, smart phone, laptop, or desktop. PlatoForms is amazing!” - Ned Gruyal, StraightArrow

PlatoForms tips 

“Make sure you’d benefit from PlatoForms’ connection with Google Drive! If you’re using it to organize your docs, you can save your fillable forms to a Google Drive folder automatically. Time-saving and easy-peasy to do!”  — Lex Morales | Content Writer, PlatoForms 

Conclusion: The ultimate productivity tools list

Your team has so much to offer. Use any of these tools to boost your productivity, streamline processes and make everyone’s lives easier. You don't need to break the bank to build up your team. Many of the solutions above offer free plans that you can start using today.

Productivity is about more than just what you get done. It’s about creating an environment where everyone is proud of what they do and does it well. Work should be more than just busy work. Connect with your team to discuss where there's room to improve. Then refer to this list to see what solution is the perfect fit for your productivity software needs.