Introduction
Employee training software is a valuable tool for upskilling and retraining your workforce. But finding the right solution is challenging since there are so many options, your team has unique needs and you’re often complying with budget constraints.
Luckily, many free online training software solutions for employees exist, making it easy — and budget-friendly — to personalize continuing education programs. Read on to discover the benefits of using these tools plus seven options for your business.
Employee Training Software Takeaways
- Types of training software: learning management systems, simulation software, e-learning platforms, virtual reality training, performance support tools and mobile learning apps.
- The main benefits of using this software, like improved efficiency and enhanced knowledge retention.
- The seven best platforms and why each might suit your team’s needs.
What’s Free Employee Training Software?
Free employee training software is designed to help businesses create and deliver employee training programs. HR and L&D teams can use these solutions to develop various training materials, such as interactive tutorials, quizzes and assessments.
You can use it to deliver training content, track employee progress and assess employee performance. Employee training software also trains employees on various topics, such as company policies, software applications and job-specific skills.
Types of Employee Training Software
There are many different types of employee training software, including:
- Learning management systems (LMS) manage, track, and deliver online training programs.
- Simulation software allows employees to practice tasks and decision-making in a simulated environment.
- E-learning platforms enable the creation and delivery of online courses and training programs.
- Virtual reality training uses VR technology to create immersive training experiences.
- Performance support tools provide on-demand support and guidance to employees.
- Mobile learning apps are training programs designed for mobile devices.
Benefits of Free Employee Training Software
Cost-free training software helps organizations enhance their workforce's knowledge base without incurring significant costs. Here are some key benefits:
- Improved efficiency: Training software allows employees to access educational materials from any device, letting them learn at their own pace and ensuring they can fit training sessions into their schedules.
- Enhanced knowledge retention: Employees can save online training material and review it until they're familiar with it. Plus, interactive elements like quizzes, videos and simulations make the content engaging and memorable.
- Personalized learning paths: Training software lets you tailor content to suit each session or team's specific needs. Personalized learning paths ensure employees receive relevant lessons that target specific strengths and weaknesses.
- Reduced costs: Beyond being cost-free, training software saves you money by removing the need for instructors and off-site training expenses. You can deliver high-quality training programs to anyone with software access without investing in travel, accommodation or printed materials.
- Consistent training: Using the same software for everyone ensures all employees get the same content, keeping your business' training standards consistent across the board. Standardization is also excellent for improving productivity, as you can find the most efficient way to teach something and then implement this process company-wide.
- Tracking and reporting: Most training platforms have built-in tracking and reporting features, allowing HR and L&D teams to monitor employee progress. The data from these reports illuminate improvement areas by measuring the effectiveness of existing employee training systems.
- Instant updates: You can quickly update online materials when policies or procedures change. With around-the-clock access, employees will always be caught up on the latest information without waiting for the next training session.
- Scalability: Free employee training software can easily scale to accommodate your company's growing size and needs. Whether you’re training 10 or ten thousand employees, good software can handle increased demand without additional costs.
How To Choose Employee Training Software
When choosing the best employee training software, for your needs, consider these key factors:
- User-friendliness: An intuitive and simple interface reduces the learning curve, allowing everyone to comprehend and navigate the software quickly.
- Valuable content: Your teams should be able to choose from various high-quality employee training materials, including video lessons, interactive quizzes and hands-on activities.
- Relevant customization: The software should allow you to chop and change training materials to match your specific requirements.
- Flexible integrations: The best business training software integrates with existing systems, like project management and HR tools, to streamline training management and align it with other operational processes.
The 7 Best Employee Training Software Solutions in 2025
Here are the top seven employee training platforms to consider in 2025.
1. Scribe
Scribe is a process documentation platform that automatically creates step-by-step guides. Simply complete your process as usual and let Scribe capture every click and tap. Then, customize and share your auto-generated guide, which already contains text and annotated screenshots.
Here’s why Scribe is a perfect fit for your team:
- Automatically turns any web or desktop process into a step-by-step guide.
- Centralizes company documentation, offering a single source of truth for employees and customers.
- Works for any desktop application, on Windows and macOS and across multiple monitors.
- Works on mobile — you can create step-by-step guides for processes on smartphones and tablet devices.
- Offers customization options, like editing and annotating screenshots, adding custom branding and inserting extra steps.
- AI simplifies the documentation process, adding titles and descriptions and redacting sensitive information when needed.
While you'll need to upgrade your plan from the free subscription to access more advanced features, both versions improve team productivity for teams of every size. Scribe offers multiple resources, like ready-to-use templates and training programs, to help you increase your ROI and find value in your investment.
2. Skillsoft
Skillsoft is an e-learning and technical training solutions provider that offers programs for four pillars:
- Leadership and business to identify and empower leaders within organizations.
- Technology skills to upskill and reskill employees, especially on advancing AI tools.
- Compliance and ethics to reduce privacy risks and create a safer, more secure workplace.
- Support and services to help you find a learning program that suits your team and its specific needs.
Skillsoft uses an AI-driven learning platform called Percipio to deliver their coursework. And various learning formats, including video-based courses, interactive simulations and live virtual training sessions, allow employees to choose what best suits their learning preferences. The courses ensure they develop skills relevant to their current roles or prepare them for new opportunities within the company.
3. LearnUpon
LearnUpon is an LMS that provides AI-powered training and course creation for team members, customers and partners.
The platform uses interactive bots as coaches and customizes assignments based on users’ expertise levels. This encourages ongoing critical thinking as the lessons evolve based on the learner’s needs and skills.
LearnUpon supports multiple content formats, including:
- Webinar and instructor-led training.
- Documents and video.
- SCORM and xAPI files.
This means you can embed content into documents and presentations.
Whether bite-sized lessons or extensive exams, LearnUpon’s versatility caters to multiple team types for org-wide learning.
4. Whatfix
Whatfix is an employee training software that offers remote training, performance support, onboarding, user adoption and digital transformation solutions. Its user-friendly interface makes access simple and helps employees complete training modules quicker.
You can browse and filter training content, and Whatfix will offer tailor-made solutions based on your role, application or industry. Whatfix also generates performance reports to monitor training effectiveness and identify gaps in the learning process.
With desktop, web and mobile plans, Whatfix is an accessible training platform that's great for finding customized training plans to upskill and reskill employees.
5. TalentLMS
TalentLMS is a cloud-based LMS that offers employee training for multiple industries, including:
- Financial services.
- Manufacturing.
- Healthcare.
- Software.
- Retail.
The platform's customization options mean TalentLMS is ready for deployment. Instead of hastily pivoting to respond to sudden market changes, you can use TalentLMS to quickly build personalized courses and adopt a proactive internal learning approach that addresses emerging trends.
TalentLMS is also highly scalable and capable of managing a large workforce without compromising performance. This means all teams, regardless of company size, can complete modules at their own pace and from any location.
6. Docebo
Docebo is another LMS platform that offers custom reports and a learner dashboard for insights into training progress. The user interface is simple and beginner-friendly, with AI-powered content creation features that do the heavy lifting for you. For example, the platform’s AI tags all uploaded training content with relevant categories and labels, making it easy to find learning material quickly.
With Docebo Flow, the platform encourages you to work and learn simultaneously. It creates personalized training experiences employees can access on the go, generating context-based learning synced with projects to provide additional input and make working educational.
Plus, the built-in survey maker lets you collect feedback directly within the LMS. By blending AI-powered features with user-centric design, you can continually improve programs to deliver personalized training.
7. iSpring Suite
iSpring Suite is an e-learning authoring software for creating training programs. It seamlessly integrates with Microsoft PowerPoint, allowing you to convert presentations into interactive content in a few clicks. This compatibility makes iSpring Suite a user-friendly platform, especially for traditionalists who are more familiar with PowerPoint-style learning.
iSpring Suite supports various content formats, including:
- Video lectures.
- Quizzes and role-plays.
- Simulations.
- Interactive assessments.
- SCORM courses.
If you need help, the built-in AI assistant will develop high-quality visual courses in minutes. And this platform offers various templates and themes to speed up the process.
After sessions, you can use the platform's reporting and analytics software to track employee training, gauge course effectiveness and collect feedback to improve your material.
Upskill and Empower Your Employees With Scribe
Employee training software ensures your workforce has the skills to succeed, preparing your team to respond to market changes and seize career growth opportunities.
For an all-in-one solution, choose Scribe. This AI-powered tool turns any process into engaging and standardized step-by-step guides, saving your team time and boosting overall productivity.
Get started with Scribe to unlock your company's full potential.
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FAQs
How Can I Track Employees' Training Records?
You can easily monitor your employees' training records with Scribe. The software tracks their on-screen actions and automatically generates guides and summaries, ensuring all training activities are archived and accessible.
How Do I Automate Training Records?
Scribe saves hours of manual labor by automating training records with its AI-powered documentation features. Quickly create training programs by allowing Scribe to turn your on-screen process into step-by-step guides.
What's the Difference Between an Employee Training System and a Learning Management System?
While company leaders use both tools to enhance employees’ skills and knowledge, each has a different purpose, scope and functionality.
Employee training systems deliver specific training programs to employees. These programs are often narrow and target particular skills, compliance or job-specific training. And managers will use these systems for course delivery, progress tracking, assessments and quizzes and certification management.
Learning management systems are more comprehensive platforms for managing every aspect of an organization’s learning and development. These systems offer features for course creation and delivery, progress tracking and reporting, user management, integration with other HR and IT systems, social learning and analytics.
