Best Free Employee Training Software (2023) | Scribe

Discover the best free employee training software. Get comprehensive reviews on the best employee training software and how to maximize the effectiveness of your team's training.


Employee training is an essential part of any successful business. It helps to ensure that employees are updated on the latest technologies, industry trends, and company processes, which can result in increased productivity and a more efficient workplace.

However, finding the right training solution can be challenging, especially when budget constraints are an issue. Fortunately, several excellent free employee training software solutions are available to help businesses of all sizes get the training they need without breaking the bank.

This comprehensive guide to the best free employee training software solutions will provide you with all the information you need to find the right solution for your business.

Top employee training software of 2023

1.   Scribe

2.   Skillsoft

3.   Userpilot

4.   Whatfix

What is employee training software

Employee training software is a type of software that is designed to help businesses create and deliver training programs to their employees. HR & L&D teams can rely on these solutions to create various training materials, such as interactive tutorials, quizzes, and assessments.

There are multiple ways that businesses can use employee training software to upskill their employees. For example, they can use it to create and deliver online training courses that employees can access at their own pace. They can also use it to create quizzes and assessments that help employees test their knowledge and track their progress.

Overall, employee training software can be an excellent tool for businesses that want to upskill their employees. It allows enterprises to deliver high-quality training programs to employees conveniently and cost-effectively.

What is employee training?

Employee training refers to teaching new or existing employees the skills, knowledge, and behaviors to do any job more efficiently and successfully. Employee training and development may include any activity that helps employees acquire new or improve existing knowledge or skills.

It is the process of preparing your staff to fulfill their job duties and impacts retention, morale, and job performance. Employee training can take many forms, including on-the-job, classroom-based, and online training.

To ensure that employee training is effective, businesses should follow several best practices. These include:

1.   Identifying the training needs of employees: Before starting a training program, it is important to identify the specific skills and knowledge that employees need to perform their jobs effectively. This can be done through assessments, evaluations, and feedback from managers and employees.

2.   Setting clear goals and objectives: It is important to have clear goals and objectives for employee training programs so that employees and trainers know what they are working towards.

3.   Providing ongoing support and reinforcement: Training should not be a one-time event. Businesses should provide ongoing support and reinforcement to help employees retain and apply the skills and knowledge they have learned.

4.   Using various training methods: Employees learn differently, so it is important to use various methods to ensure that all employees can learn effectively. These methods may involve on-the-job training, classroom-based training, online training, and more.

5.   Technology and software to make training easier: Technology and software can make employee training more convenient and efficient. For example, businesses can use online learning platforms, virtual reality training simulations, and other tools to deliver training remotely or on demand.

Overall, employee training is an important investment for businesses of all sizes. Businesses can improve productivity, retention, and overall performance by providing employees with the skills and knowledge they need to perform their jobs effectively.

Types of employee training software

There are many different types of employee training software, including:

  1. Learning management systems (LMS): This software platform manages, tracks, and delivers online training programs. You can rely on an LMS to create, host, and deliver courses, as well as to track employee progress and generate reports.
  2. Simulation software: Simulation software allows employees to practice tasks and decision-making in a simulated environment. This software is ideal when training employees in high-risk or high-consequence situations, such as healthcare, aviation, or manufacturing.
  3. E-learning platforms: These are software systems that allow companies to create and deliver online courses and training programs. E-learning platforms are suitable when creating multimedia-rich courses with videos, interactive elements, and assessments.
  4. Virtual reality training: Virtual reality (VR) training software uses VR technology to create immersive, interactive training experiences. You can teach employees skills such as communication, teamwork, and problem-solving using VR software in a simulated environment.
  5. Performance support tools: Performance support tools are software programs that provide on-demand support and guidance to employees as they perform tasks. These tools provide employees with step-by-step instructions, interactive tutorials, and other resources to help them complete tasks more efficiently.
  6. Mobile learning apps: These are training programs designed to be accessed and completed on a mobile device, such as a smartphone or tablet. Mobile learning Apps are ideal for delivering content to employees conveniently and flexibly.

Key features of employee training software

Employee training software is a tool or platform to deliver and manage employee training programs. You can use it to deliver training content, track employee progress, and assess employee performance.

Employee training software has multiple uses, and you can rely on it to train employees on various topics, such as company policies, software applications, and job-specific skills. Some common features of employee training software include:

  • Course creation and management: This feature allows trainers to create and manage training courses, including adding and organizing content, setting up quizzes and assessments, and tracking progress.
  • Gamification: This feature allows game-like elements to make training more engaging and interactive, such as points, badges, and leaderboards.
  • Mobile learning: A platform that allows employees to access training content on their mobile devices makes it easier for them to complete training at their own pace.
  • Personalized learning: Customizes training content based on an employee's role, skills, and needs, to ensure that they receive the most relevant and useful training.
  • Integration with other systems: An ideal employee training software should allow integration with other systems, such as performance management systems, to track and report on employee training and development.

Why you need employee training software

The modern business landscape is constantly evolving. To stay competitive and successful, it is crucial to invest in your employees and ensure that they have the skills and knowledge necessary to succeed. One effective approach is by training and upskilling your employees.

In the age of automation, employee training software offers numerous benefits for businesses of all sizes. Here are key reasons you should consider implementing this valuable tool:

  1. Improved efficiency: Training software allows employees to learn at their own pace rather than wait for scheduled training sessions. This saves time and allows employees to absorb the material more effectively. Additionally, training software can be accessed from any device, so employees can learn even when not in the office.
  2. Enhanced knowledge retention: Online employee training is more effective at improving knowledge retention than traditional methods. This is because employees can review the material as many times as needed and can refer back to it at a later date.
  3. Customized learning paths: Employee training software allows you to tailor the training to the specific needs of your employees. This means that employees can receive the training they need rather than a one-size-fits-all approach.
  4. Reduced training costs: Training software can save your significant business money in the long run. There is no need to pay for instructors or cover travel expenses for off-site training. Additionally, you can easily track each employee's progress and determine where they may need additional support.

Employee training software is a valuable tool that can help your business stay competitive and successful in the modern era. Investing in your employees and providing them with the necessary skills and knowledge can improve efficiency, enhance knowledge retention, customize learning paths, and reduce training costs.

Top Employee Training Software of 2022

Here are the top employee training software to use in 2022

1.  Scribe

G2 Rating: 5/5

Capterra Rating:5/5

Scribe Pricing

Scribe Overview

Scribe is an excellent learning and technical training software for organizations looking to upskill their employees. One of the key benefits of Scribe is its knowledge base and content organization.

The software is designed to be intuitive and easy to use, with a user-friendly interface. It also boasts a wide range of features that make it easy for users to find and access the information they need.

One of the standout features of Scribe is its ability to handle a rapid data exchange. Whether you are working with a team of experts or need to stay updated with the latest industry trends, Scribe is designed to help you stay on top of things.

The software can handle a large volume of information and present it in a clear and organized manner, making it easy for users to find what they are looking for quickly. Scribe allows users to document processes and workflows in seconds. The tool is designed to auto-generate step-by-step guides with text and annotated screenshots.

Scribe is also flexible and customizable, allowing you to tailor it to your specific needs and goals. Edit and easily customize your Scribe and embed them in any knowledge base on the platform. Scribe Pages, one of Scribe's newest features, also lets you combine Scribes with video, images and more to make learning more intuitive and interesting.

Scribe is an excellent tool for any organization looking to upskill its employees and stay ahead of the curve in today's fast-paced, data-driven world. The tool has the features and functionality you need to succeed, whether a small business or a large corporation.

2.  Skillsoft

G2 Rating: 4/5

Capterra Rating: 4.2/5

Skillsoft Pricing

Skillsoft Overview

Skillsoft is a leading e-learning and technical training solution provider for organizations seeking to upskill their employees. With a comprehensive library of over 17,000 courses covering many subjects, Skillsoft is ideal if you want to provide employees with the knowledge and skills they need to succeed.

One of the key advantages of Skillsoft is its flexibility. The platform can be accessed from any device, making it easy for employees to learn at their own pace and time. This is especially useful for organizations with dispersed or remote employees.

In addition to its extensive course library, Skillsoft also offers a range of learning formats, including video-based courses, interactive simulations, and live virtual training sessions. You can use the format that best meets the needs of your employees, whether they prefer a more self-directed approach or a more structured, instructor-led experience.

Skillsoft focuses more on practical, real-world applications. Most courses on the platform are designed to help employees develop the skills they need to succeed in their current roles or to prepare them for new roles within the organization.

This emphasis on practicality makes the learning experience more relevant and engaging for employees, which can help improve retention and application of the material. Overall, this is a powerful learning and technical training software that is well-suited for organizations looking to upskill their employees in multiple areas, including

  • Cloud Services
  • Compliance
  • Customer Service
  • Data
  • Digital Transformation

3.  Userpilot

G2 Rating: 4.3/5

Capterra Rating:4.6/5

Userpilot Pricing

Userpilot Overview

Userpilot is a cloud-based product growth platform that provides various in-app training tools using different learning methods. The platform has multiple personalization options to help businesses customize their user interface (UI) and set up automated behavior-driven triggers to improve user engagement.

Userpilot has a comprehensive range of tools, easy accessibility, and personalization options. However, its standout feature is the intuitive and user-friendly interface, which makes it easy for even the most technologically challenged employees to navigate and learn.

The platform also makes tracking and monitoring employee progress easy. HR & L&D Teams can monitor training programs' effectiveness and identify areas where employees may need additional support. Managers can easily see how their employees are progressing and identify areas where they may struggle.

In addition to its robust learning and training materials, Userpilot offers various customization options. This allows organizations to tailor their training programs to meet the specific needs of their employees and align with their business goals.

Overall, Userpilot is a highly effective learning and technical training software perfect for any organization looking to upskill its employees. Its user-friendly interface, comprehensive range of training materials, and ability to track and measure progress make it an excellent choice for organizations of all sizes.

4.  Whatflix

G2 Rating: 4.2/5

Capterra Rating:4.6/5

Whatflix Pricing

Whatflix Overview

Whatflix is a leading employee training software that offers many features to help organizations train and upskill their employees. One of the key benefits of using Whatflix is its user-friendly interface, which makes it easy for employees to access and complete training modules.

The software also offers a wide range of training content, including video lectures, interactive quizzes, and hands-on exercises. Organizations can easily customize their training programs to meet the specific needs of their employees and ensure that they receive the most relevant and up-to-date training.

Another key benefit of Whatflix is its ability to track employee progress and provide comprehensive reports on their performance.

Overall, Whatflix is essential for any organization looking to train and upskill their employees. Its user-friendly interface, wide range of training content, and performance-tracking capabilities make it a top choice for employee training and development.

5.  TalentLMS

G2 Rating:4.6/5

Capterra Rating:4.7/5

TalentLMS Pricing

TalentLMS Overview

This cloud-based learning management system (LMS) is designed to help organizations deliver employee training. It is an ideal training software for several reasons:

  • Easy to use: TalentLMS is user-friendly and intuitive, allowing employees to access and complete training modules.
  • Customizable: TalentLMS allows organizations to create custom courses and track progress, ensuring that employees receive relevant and targeted training.
  •  Scalable: TalentLMS can handle large numbers of employees, making it suitable for organizations of all sizes.
  • Flexible: TalentLMS can be accessed from any device with an internet connection, allowing employees to complete training at their own pace and from any location.
  • Affordable: TalentLMS offers competitive pricing and a variety of subscription options, making it an affordable option for organizations looking to invest in employee training.

TalentLMS is an ideal training software for organizations looking to improve employee skills and knowledge. Its ease of use, customization options, scalability, flexibility, and affordability, make it a great choice for businesses of all sizes.

Final thoughts

Employee training software is a valuable tool for organizations that want to ensure that their employees have the skills and knowledge they need to be successful in their roles. It can help improve employee productivity and performance and can also be used to support ongoing learning and development. Get on board and enjoy the many benefits that employee training software has to offer.

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