Top 5 Employee Training Software to Check Out [2023]

Whether you're looking for a new tool or just want to know more about employee training software, we've got you covered. Read on to see why these five tools are the best!


Gone are the days when employee training was just a “nice-to-have.” Today, it’s a must. 

Our dynamics and needs have changed so much. And as the workforce training environment evolves, organizations are constantly on their toes — working to ensure that their employees’ training and development meet the company’s requirements and latest trends.

For an organization to grow, it takes more than chasing numbers. It also involves improving your employees’ work quality, investing in their skills, and training and developing them. 

According to the Association for Talent Development (ATD), organizations with comprehensive training programs get  218 percent higher income per trained employee compared to organizations without. 

Unsurprisingly, the benefits don't end there. These companies also enjoy a 24 percent higher profit margin than organizations spending less on employee training.

In the words of Benjamin Franklin, “An investment in knowledge always pays the best interest.

What is employee training software?

Employee training software is an online training software that allows people managers and HR teams to create and allocate employee training and development courses —  while also monitoring progress and tracking completion rates.

These employee training tools use different learning methods to transfer knowledge and train users.

Globally, companies use employee training solutions to upskill their employees, customers and even partners.

You can deploy employee training software across your whole organization — from managerial development to onboarding, onboarding, software training, etc. — using methods like: 

  • Gamification.
  • Educational tools.
  • Quizzes.
  • Step-by-step guides.
  • Interactive content. 

… and more. 

Think of your employee training software as an online university that allows you to assign, grade, process or interpret data and manage employee training records — all automated.

4 Benefits of employee training software

Some of the most common benefits your org can get from using employee training software include a(n):

1. Immersive & interactive learning experience

A study by the American Heart Association revealed that eLearning improves employee productivity by up to 25 percent — increasing overall employee morale and engagement. 

Today’s modern training courses are user-friendly, aiming to grab the audience's attention from the get-go and keep focus until they’ve completed the course.

So it’s not really surprising that numerous statistics show that average employees consume five times more content in eLearning programs than in a regular learning program.

2. Standardization of organizational content

The ability to store all training materials in a single, online platform lets trainers access and assign these resources quickly, whenever they need to. 

 Top employee training systems standardize filing conventions without compromising how they share content. 

3. Reduced training costs

Great employee training software should reduce training costs. 

You might ask “how?” Good question!

Great employee training software should have online functionalities that prevent duplication or rework. The point here is to avoid any extra work. 

You should be able to:

  •  Create and upload content at once.
  • Clearly see what’s done to avoid duplication.
  • Collaborate with other members of the employee training team
  • Add visual elements to make the training fun and engaging.

… among other awesome features. 

4. Easily track employee progress

Online training systems have dashboards to help organizations track their employees’ learning and development progress.

You might monitor variables like:

  • Time needed to complete a particular course.
  • Challenges of completing a course.
  • Employee remarks or ratings on ease/difficulty levels. 
  • The number of employees defaulting.

Types of online employee training software

Not all training software is alike!

Here are some different types of software that an HR or Ops team can use to create and manage employee training programs.

1. Corporate learning management systems (LMS)

A corporate learning management system (LMS) provide organizations (especially HR teams) with the tools to train employees and customers through tailored course creation. 

This type of online training software provides features such as course organization, progress tracking and training management features to grow and measure training and development throughout the organization.

employee training soft
Image: Example of EdApp’s LMS dashboard.

2. Knowledge management system

Knowledge management systems are designed as an online, self-service center for employees looking to search to answer questions related to company policies, benefits, processes or for process documentation purposes. 

These online training tools serve as internal wikis for organizations looking to save time and increase productivity, specifically by reducing the number of times HR is asked specific questions and to support tickets.

employee training software
Image: Example of Scribe’s knowledge base software dashboard.

3. Digital adoption platforms

Digital Adoption Platforms (DAP) are employee training software that provide organizations with the tools to create in-app guided content like onboarding flows, interactive walkthroughs —  and even design knowledge bases directly inside software applications. 

This employee training solution helps onboard and train new hires on the software tools they need to know for their jobs, and can keep developing their skills with contextual and timely learning features.

employee training software
Image: Example of Userpilot’s DAP dashboard.

4. Video training software

Video training software can either be a standalone employee training tool or merge with an LMS. 

This online training software allows people managers and HR teams to create engaging video content for onboarding and training employees.

employee training software
Image: Example of Zype’s video training software.

Key features of employee training software

While the type of employee training tool you select depends on the training program you’re implementing, here are some important features that Ops leaders should remember when looking at various software types.

 Keep these features in mind. 

  1. Accessibility: The employee training software should be easy for employees to access and in a format that works for them.
  2. Scalability: The employee training solution should be able to grow with the company, and provide the features necessary to support the company’s expansion, as and when required.
  3. Feedback system: The employee training system might include polls, rating stars, quizzes, surveys and other feedback methods that allow employers and HR managers to determine the effectiveness of the training.
  4. Personalization: Many good employee training software can support tailored training paths, and personalized eLearning course maps (based on the user’s skills and interest in a particular skill), to provide an engaging user experience.
  5. Social learning integration: The tool should facilitate group collaboration and ease-of-use. 
  6. Advanced and robust reporting system: Managers should be able to access and interpret data and reports centered on team performance, individual performance and the amount of time spent on completing lessons and courses. Organizations should also be able to use the software’s in-built reporting features to determine the popularity of a particular course and even track the progress of entire departments.
  7. Brand integration: Good employee training software should allow you to add your brand logo into the dashboard and/or adjust the color scheme to suit your brand requirements.
  8. Self-support knowledge centers: Reliable employee training software should have help desks, chatbots or other self-supporting tools that help the organization solve any challenges the employees face while learning. 

5 Best Employee Training Software in 2023

Here are 5 of the best employee training software for HR teams in 2023 — plus key information about each tool's top features and pricing.

1.  Scribe

employee training software
Image credit: Scribe

G2 rating: 5.0 out of 5 stars/51 reviews

Capterra rating: 5.0 out of 5 stars

Vendor’s promise: “Turn any process into a step-by-step guide, instantly with Scribe. Hint: It’s unbelievably easy!

Scribe key features

  • Universal search feature to search for content throughout the entire platform and other third-party apps integrated with it. 
  • Authoring and content formatting.
  • Easy embed in any Wiki/knowledge base.
  • Content control.
  • Document editor access.
  • Automate documentation.
  • A vast amount of integrations.
  • Easy collaboration with other users.
  • Easy-to-create in-app content — like onboarding guides, tutorials, knowledge centers, guided walkthroughs, process documentation, etc.

Scribe overview

Scribe is a knowledge-sharing software that makes it easier than ever to document and share your processes. 

This employee training solution combines documentation, collaboration and a knowledge base — all in one central platform. 

With Scribe, users can document any workflow in seconds. Just let Scribe follow along as you work… and voila! The tool will auto-generate a step-by-step guide, complete with text and annotated screenshots. 

Easily edit or customize your Scribe, then share or embed in any knowledge-base. And with Scribe’s newest feature, Pages, you can now combine Scribes with video, images and more. 

Got a lot of content? Not a problem. Scribe’s smart search feature makes sure everything is easy to find and organize. Your Scribe Workspace 

The software also ensures that no communication or content gets lost. With Scribe’s smart search feature, it’s easy for everyone to find what they’re looking for. 

Collaboration with your team has never been so easy.👌

Scribe’s developers have also worked on integrations with many useful tools. You can embed Scribes in hundreds of third-party tools you're already using, like:

  • Notion.
  • Confluence.
  • Zendesk.
  • ClickUp.
  • HelpScout.
  • HelpDocs.
  • Miro.
  • Lessonly.
  • 360 Learning.
  • HubSpot.

Plus, if you want to start small and get a feel of the platform before upgrading to paid plans, you can give our free plan a try. 

Scribe pricing

Scribe’s pricing plan is divided into three categories. The basic plan is free and allows a user to create unlimited guides and pages. 

For Ops leaders looking to create branded guides and collaborate with their teams, Scribe offers a Pro plan for $29/month; plus an Enterprise plan — with the customizable price available upon request after you book a demo.

What customers are saying about Scribe

employee training software
Real reviews from Scribe users. Source: G2

2. Docebo

Image credit: Docebo

G2 rating: 4.4 out of 5 stars/324 reviews

Capterra rating: 4.2 out of 5 stars

Vendor’s promise: “All your learning challenges, solved. Create and manage content, deliver training, and measure the business impact of your programs with Docebo’s AI-based Learning Suite.”

Docebo key features:

  • Employee training analytics and reporting.
  • AI-powered learning.
  • Crowdsourced eLearning content repository.
  • Custom employee training course creation.
  • Compliance training.

Docebo overview

Docebo offers a complete enterprise learning solution, thanks to its flexibility and scalability features. 

Unlike other LMS platforms where extensive page customization is offered as a privilege, Docebo allows you to customize everything — from setting up your logo and colors for your mobile apps to creating a sign-in page background or the look of a course catalog. Additionally, Docebo provides its users with extensive localization benefits. Available in 40 languages, it allows organizations to bridge the language gap and train employees in any part of the world. 

Its Coach and Share solution is also something to look out for. This employee training tool allows for informal social learning to encourage user-generated content (UGC) from employees. 

Your employees can easily share their best practices and insights by adding guides, video instructions or presentations to channels. 

Learners can also help with the materials or ask for feedback. Also, they can get answers from other users or internal subject matter experts in a fashion similar to a helpdesk.

Docebo pricing

Docebo believes that enterprise learning plans should be easy, flexible and scalable — determined by your company’s learning program, the number of learners, features needed, etc. 

You can know the exact price only if you send a message to an expert on the team. However, FindTheLMS quotes that the annual pricing starts from $2000 with a maximum of $500,000. Keep these numbers in mind when reaching out to Docebo.

What customers are saying about Docebo

employee training software
Real reviews from Docebo users. Source: Capterra

3. TalentLMS

Employee training softwae
Image credit: TalentLMS

G2 rating: 4.6 out of 5 stars/633 reviews

Capterra rating: 4.7 out of 5 stars

Vendor’s promise: “Come for the training, stay for the experience. An intuitive interface means training feels right from the very first click. And with easy access on any device, learners jump in anytime, anywhere. Feel good introducing a tool that people actually use.

Talent LMS key features

  • Personalize your experience to match your branding.
  • Localize your users’ languages for training that feels like it’s built just for them.
  • Create new courses with a few simple clicks.
  • Live learning sessions.
  • Training progress monitoring and management.
  • Drag-and-drop course creation.

Talent LMS overview

TalentLMS is a corporate LMS platform with a unique focus on onboarding, employee training and compliance training. 

The employee training software allows companies to create engaging eLearning courses with a few simple clicks, add users, and go live by the end of the day.

Since it’s mobile-friendly, your employees can learn at their own pace (a great feature since studies from the National Centre for Education Statistics show that 58 percent of employees prefer to learn at their own pace)  and start-and-stop lesson progress without pressure. 

TalentLMS also provides organizations with easy-to-use content creation tools to aid simple course creation that matches their branding requirements.

Other features that distinguish it from other LMS platforms are its flexible gamification settings and a product tour. 

TalentLMS’s gamification engine allows you to add competition and gamification elements in the right places and then configure it to meet certain use cases.

 For example, Ops leaders can create hidden bonus content that is only unlocked by learners who have attained a certain level in the course progress. 

As for its product tour feature — after you sign up, the software walks you through the first steps to using the tool and makes you feel at home with the main features it offers.

Talent LMS pricing

TalentLMS’s pricing plan allows you to choose whether you’d like to pay for active users per month or the total number of registered users per account. 

The plans range from the free plan (up to five users and 10 courses) to $69/month for 40 registered users and $459/month for 1000 users. 

What customers are saying about TalentLMS

Real reviews from TalentLMS users. Source: G2

4. LearnUpon

Image credit: LearnUpon

G2 rating: 4.6 out of 5 stars/108 reviews

Capterra rating: 4.8 out of 5 stars

Vendor’s promise: “Create, manage, deliver, and measure learning that helps your business

grow without compromise. Because great training is the key to employee, partner and customer success.

LearnUpon key features

  • Produce content in the format that works for your team and audience.
  • Mix and match content types.
  • Track user progression, exam results, survey responses, training histories, etc.
  • Integrates with the most popular webinar tools available.
  • Automate user creation and enrollments, managing large numbers of learners with bulk upload and the API.

LearnUpon overview

LearnUpon is a versatile online training software that HR departments can use for both internal employee training and external partner training. 

The employee training tool provides organizations with an array of tools to build, assign, monitor and measure employee training programs — in one centralized place. 

You can use LearnUpon to create internal wikis and knowledge bases for employees to find answers to FAQs and company policies. Additionally, the tool is clean and user-friendly; thus, helping you to easily figure out the platform’s capabilities without any training. 

Depending on the plan you choose, learners can also easily switch between portals. This allows you to create and personalize individual learning environments for different types of learners — employees or partners. 

LearnUpon pricing

A LearnUpon basic plan starts at $699/month for 50 registered users. You can upgrade the plan to increase the number of users and features. 

Its $1106 plan for 250 users/monthly allows you to create two learning portals, use gamification, provide and distribute assignments, incorporate blended learning, etc. 

For $1873 at over 300 users/month, you can enjoy some additional integrations, SSO, etc.

What customers are saying about LearnUpon

Real reviews from LearnUpon users. Source: G2

5. Apty

employee training soft
Image credit: Apty

G2 rating: 4.8 out of 5 stars/109 reviews

Capterra rating: 5.0 out of 5 stars

Vendor’s promise: “Go beyond walkthroughs and tooltips. Focus on business processes, outcomes and employee productivity with Apty, the proactive digital adoption platform.

Apty key features

  • In-app employee training.
  • Employee usage analytics and proactive insights.
  • Improve employee performance with custom walkthroughs.
  • On-screen guidance to help onboard and train users.

Apty overview

Apty is a Digital Adoption Platform that helps employees learn about your products and services in real-time — ultimately boosting their productivity from day one.

You can also use Apty as an employee training platform to cover all of your enterprise training needs. With its on-screen guidance, you can easily show your employees what and how they should perform. 

Additionally, its personalized walkthrough feature easily onwards your new hires and introduces current employees to new features — thereby, increasing employee engagement and productivity.

Apty pricing

Apty has a free evaluation plan valid for 45 days. Get a custom quote here.

What customers are saying about Apty

Real reviews from Apty users. Source: G2

Get the most out of your employee training software

The online training platforms on this list are amazing employee training software every organization should use. 

But as you might have noticed, despite what they all have in common, there are certain unique features, services and pricing plans that fit different needs.

To avoid confusion or buying the wrong employee training tool, we recommend creating a list of the features you need from a new employee training software, the number of learners to be added, your budget and examples of real-life pain points you’ve experienced while training your employees. Tick your criteria against each software to determine the best for you. 

Sign up for free on Scribe today and see how its knowledge management features (such as automatically generating step-by-step guides for any process and sharing your knowledge effortlessly with teammates and customers) takes your employee training programs to the next level!

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