These Employee Training Templates are Going to Save You Hours

anjan sarkar
January 26, 2023
September 19, 2023
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Here’s how to leverage employee training plans with our practical tips & employee training templates to improve your employees’ performance & increase their retention.
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Employees are the lifeblood of a company and they perform at their best when given the proper training to help them along the way. 

But before spending your time or money on developing a training program, you should use an employee training plan template to make sure all of your bases are covered. Otherwise, you might end up roaming in the wrong direction.

However, creating various templates for different usage is time-consuming, but we’ve got you covered!

In this article, we’ll not only tell you why employee training plans are important and how to create them but will also provide you with four employee training plan templates to save your hours. Stay tuned!

This blog includes the following templates:

  1. Employee development plan template
  2. Training needs assessment template
  3. New-hire training template
  4. Individual employee training plan template

Why is employee training important?

Employee training is important for both employees and organizations for several reasons.

“Employee training is the most important aspect of our organization. It is just as important for us internally as for our clients. Training helps increase productivity, improve customer service, reduce employee turnover, promote collaboration and encourage innovation. 
Through these training sessions, we teach our employees the necessary skills to do their jobs efficiently and effectively, which in turn helps us reach our goals. It also helps to reduce errors and boost morale, both of which are essential for any organization’s success.” — Omer Usanmaz, CEO and Co-Founder of Qooper

For employees, training can provide a number of benefits, including:

  • Improved job performance: Training can help employees learn new skills and knowledge that are necessary to perform their jobs effectively.
  • Increased job satisfaction: Training can help employees feel more invested in their work and more confident in their ability to do their jobs, which can lead to increased job satisfaction.
  • Greater adaptability: Training can help employees learn new skills that may be necessary as the company evolves and grows, making them more adaptable to change.
  • Improved career prospects: Training can help employees develop new skills and knowledge that may open up new career opportunities within the organization or in other companies.

For organizations, employee training can provide numerous benefits, such as:

  • Increased productivity: When employees are trained to do their jobs more efficiently, it can lead to increased productivity for the company.
  • Reduced mistakes and accidents: Training can help employees avoid mistakes and accidents by teaching them proper procedures and safety protocols.
  • Improved customer service: Proper training can help employees provide better customer service, which can lead to increased customer satisfaction and loyalty.
  • Increased retention: Training can help employees feel more invested in their jobs and more satisfied with their work, which can lead to increased retention.
  • Greater adaptability: Training can help organizations develop a more adaptable workforce to change, which is important in today's fast-paced business environment.

What goes into an employee training plan?

The essential elements of staff training plan templates include:

  • The purpose of the training and SMART objectives.
  • Training format: online or offline.
  • KPIs and additional metrics to calculate ROI. 
  • Training schedules (start and end dates).
  • Training strategy.
  • Resources for training.
  • Employees that will participate in the training.
  • The required digital tools for employees to use.

What is the employee lifecycle & why is it important?

The employee life cycle covers the whole interaction between an employee and the company they work for. In other words, it outlines the many phases that employees go through from the time they are hired until they leave.

The seven stages in an employee life cycle model are:

  • Attraction
  • Recruitment
  • Onboarding
  • Retention
  • Development
  • Offboarding
  • Happy leavers

This employee life cycle model aids in helping you picture how the employer-employee relationship is in your business. It enables you to ensure that you have everything in place for all of your employees to succeed and keep them satisfied, involved and productive.

Here’s what Darren Shafae, Founder of ResumeBlaze, says about it:

“The employee life cycle model is a framework that helps organizations to identify, recruit, onboard and retain the best employees. There are several benefits of using an employee life cycle model in your organization. 
For starters, it allows you to identify and hire the most qualified candidates based on their skills, experience and performance. This can improve employee retention rates as well since you will be able to match employees with positions that are a good fit for their skill set and interests. 
Additionally, an employee life cycle model can help you develop effective onboarding processes that enable newbies to integrate quickly into your organization and learn the necessary skills and knowledge to succeed in their roles.
And finally, by continuously monitoring performance over time, you can identify areas for development and help employees to progress in their careers within the organization.”

4 Employee training plan templates

All four templates mentioned in this section have a general format, but you can always customize them according to you by duplicating them.

Don’t stress; we’ve got you! In every template, you’ll find a “how to duplicate this template” and “how to use this template” section; just click on them and

Voila, you’re done! 

Let’s dive in.

Em‎ployee development plan template

Employee development plans are proactive, future-focused action plans for employees to learn new abilities and skills. 

They contain a set of objectives that workers hope to attain in order to advance their careers and perform better in their jobs.

Here's an employee development plan template that you can use today.

Tr‎aining needs assessment template

Before starting a training program, it is essential to develop a plan for training requirements assessment.

This training needs assessment template will create the foundation for understanding the organization's true need for a given training program and enabling decision-making based on quantifiable outcomes to maximize ROI.

Ne‎w-hire training template

New hire training is crucial to ensure that new hires get off to the best possible start. This training program is put into action for practical reasons, including giving participants an understanding of the work position, introducing them to the company's regulations and procedures, showing them enterprise tools, etc.

When new employees are properly supported during their first few days on the job, it helps reduce the anxiety, uncertainty and low morale they could experience in the new workplace. 

Use our new-hire training template to guarantee your organization's success in these initiatives.

In‎dividual employee training plan template

An employee training plan is a document that describes a training program and includes the goals of the training, learning outcomes, training techniques, tactics and curriculum to train employees across the firm. Check out this individual employee training plan template.

How to build your own employee training plan? A guide

Here’s how to build a stunning employee training plan:

Find out your employees’ training needs

To create effective training materials and optimize your production time, a training needs analysis is one of the most important steps in your employee training plan.

An evaluation of the training needs assists in identifying the individuals who require training, the skills that are lacking and the style of training that will meet the needs. You can leverage research, interviews, internal surveys, observations, etc., to conduct a needs assessment.

Be specific with your business goals

The long- and short-term measurable outcomes that employees are anticipated to attain after completing a training program are listed in an employee training plan. These goals convey the training's practical benefits in a way that appeals to and connects with employees.

Ensure KPIs align with overarching corporate objectives when creating training objectives and provide the complete picture, taking into account quantity, quality, time, cost and effectiveness.

Get your top-management involved

In a large company, employee onboarding and training need a significant financial and time commitment. Therefore, you need support from the leadership for it to function well if you want to develop the ideal training for the employees that includes cutting-edge training programs.

It is vital to make them comprehend the value of training and how it might result in specific types of business outcomes.

Determine your training budget

Based on the training requirements and methodologies, your training budget is allotted for the execution of your L&D program. 

This budget covers paying for the trainers' salaries and travel costs, reserving a location for holding workshops or seminars, purchasing training software and other supplemental resources, including paper, ink, print materials and extra instructional programs.

Determine Training Method

Understanding your employees' preferred methods of learning will help you choose the best employee training strategy for your training program.

Training objectives, goals, cost, timeframe, organization's culture, size, environment (remote or office-based) and other elements are also crucial to take into account when selecting a training approach. A great technique is to incorporate an employee hours tracker for new hires to get an idea of how long it takes them to finish certain tasks in real-time.

Smaller businesses, for example, favor in-person training courses because they are more affordable, whereas larger businesses or distributed firms benefit from online self-paced training since it requires less coordination.

The following are some of the popular employee training methods:

  • Coaching
  • SOPs
  • Simulation training
  • Group activities
  • eLearning
  • On-the-Job training
  • Instructor-Led learning
  • Cross-Training
  • Job shadowing
  • Case studies
  • Roleplaying
  • Video training

You can choose one of them as per your requirement or experiment with a mixture of different methods to know what’s working best for your organization.

Develop Your Employee Training Program

To design a training program that benefits both the company and the employees, consider all the aspects we covered in earlier points.

Consider the many training tools, techniques and resources needed to design a successful training course. Interviewing professionals in various roles will help you determine the kind of training that is necessary for each job function and you can then incorporate that knowledge into your training program.

If you’re looking for an easy-to-use tool to create your employee training plan that enables you to create, share and edit on the go, Scribe has got your back!

Scribe captures your screen and creates a step-by-step guide with annotated screenshots, texts and links, so that you don’t have to spend hours manually creating them. 


Here's an example of a step-by-step guide made with Scribe.

Here is what our satisfied users have to say about us:

Measure, reevaluate & improve

Employee training initiatives should constantly change to meet the changing demands of both the corporation and the workforce. Even if your training regimen is excellent, there will always be room for improvement.

The success of the employee training plan depends on iteration. You may gauge the effectiveness of the entire training plan by regularly analyzing how the employees are responding to the training materials and applications.

Ready to create your employee training plan?

You can easily fill out the training process and make the ideal employee training plan that meets your company's needs by using the information and templates mentioned above.

But, here’s another special thing. If you want to create training guides for your employees but don’t have time, you should go to this page to see the magic. What’s even better, it’s absolutely free!

Ready to try Scribe?

Scribe automatically generates how-to guides and serves them to your team when they need them most. Save time, stay focused, help others.