Introduction
Successful teams share ideas and knowledge. But with the increasing popularity of remote work, team collaboration has become challenging. You need a great tool to organize your team's work so everyone’s on the same page.
SharePoint, part of Microsoft Office 365’s services, offers just that. SharePoint is a web-based platform for teams to collaborate online. According to Gartner’s 2020 report on content service platforms, it has over 200 million users.
Teaching your team how to use SharePoint will help them collaborate across functions and increase their productivity. And with Scribe, you can create step-by-step guides for SharePoint and share them with your team.
Ready to get started?
Here’s what we’ll cover:
- What is SharePoint used for?
- How Scribe converts processes to step-by-step guides
- How to create a SharePoint site
- How to create and add items to a SharePoint list
- How to create and edit a SharePoint page
- How to create a SharePoint document library
- How to share files in SharePoint
- How to create a form on a SharePoint site
- How to delete and restore SharePoint sites
- Final thoughts: Learn how to use SharePoint using guides created with Scribe
What is SharePoint used for?
SharePoint is a web-based platform that helps teams exchange knowledge and ideas. The main building blocks of SharePoint are sites, pages, document libraries and lists. You can use SharePoint sites to manage projects, track issues and build learning management systems.
The platform also helps you automate business processes like human resource workflows.
How Scribe converts processes to step-by-step guides
Scribe is a browser extension and desktop app that you can use to record your online workflows and quickly turn them into step-by-step guides. You can then use those guides to train your team or onboard new hires.
The tool’s also a fast and easy way to document your company’s standard operating procedures.
Basically, Scribe helps you create documentation for anything you develop. It’s super easy to record any online workflow (using the browser extension or desktop app) and convert it into an effective step-by-step guide. You can then customize your guide with:
- Annotations.
- Screenshots.
- Headings.
- Tips.
You can get started with Scribe in a few simple steps.
- Sign up for a freemium Basic package or a premium trial using your email address.
- Add the Scribe extension to your browser or download the desktop app.
- Record your processes and create guides for your team, friends or family.
Why use Scribe with Sharepoint?
Scribe works instantly with any and all tools your team uses. With Scribe, you can create diverse SharePoint guides to improve your team's efficiency.
- A Scribe showing how to create a SharePoint site will enable your team to share knowledge and make onboarding easier.
- A Scribe on SharePoint lists will empower your team to manage their work efficiently by tracking issues and work progress.
- A Scribe on SharePoint document libraries will help your team quickly share data and collaborate on files.
We’ve used Scribe to create a few sample step-by-step guides to help you get started with SharePoint.
How to create a SharePoint site
SharePoint empowers you to create internal websites for your team. It supports two types of sites — team and communication.
Team sites are useful to:
- Track training and development goals.
- Plan and coordinate events.
- Track work progress and any issues.
Communication sites help you:
- Build a knowledge management system.
- Connect leadership with teams.
- Share information and industry news.
Here’s a Scribe that shows you how to create both types of SharePoint sites.
How to create and add items to a SharePoint list
After creating a SharePoint site, you can add elements like lists, document libraries and pages.
Lists help you track goals and issues. With a SharePoint list, you can:
- Build an issue tracker.
- Create an onboarding checklist.
- Track work progress.
- Manage your team’s assets and requests.
Check out this Scribe on how to use SharePoint lists.
How to create and edit a SharePoint page
You can add pages to your SharePoint site to organize information. You can start with a basic page template and customize it to your needs.
Sharepoint offers three-page templates — blank, image and text. After creating the page, you can build it up by adding web parts.
SharePoint has a great collection of web parts, such as:
- Text and images.
- Quick links.
- Microsoft forms.
- Lists.
- Calendars.
This Scribe shows you how to create and edit a SharePoint page.
How to create a SharePoint document library
A SharePoint library is a collection of files and folders within a SharePoint site. It helps you organize information and share documents with your team. You can easily upload files to your library or create new files.
Here’s a Scribe to show you how to create a document library in SharePoint.
How to share files in SharePoint
One of the main advantages of a document library is sharing files across your organization.
We’ve made a Scribe to show you how to do that in SharePoint.
How to create a form on a SharePoint site
You can also add Microsoft Forms to your SharePoint site. You can use these forms to collect your team’s suggestions and opinions or create surveys. Forms are also useful for adding quizzes to your training sites.
Here’s a Scribe to show you how to use SharePoint forms on your sites.
How to delete and restore SharePoint sites
You can keep your SharePoint workspace clean by deleting outdated sites.
To delete a site, you need to be the site owner and admin (for communication sites). And when you delete a site, all the pages, lists and document libraries will also be deleted.
You can restore a deleted site and all associated objects if you have admin privilege. SharePoint will keep your deleted sites in the trash for 93 days before permanently deleting them.
This Scribe shows how to delete and restore SharePoint sites.
Final thoughts: Learn how to use SharePoint using guides created with Scribe
Learning how to use SharePoint will help your team members work more efficiently.
SharePoint sites empower teams to share knowledge, keep track of projects and manage remote teams.
Using Scribe, you can create a beginner’s guide for SharePoint that’ll save time and boost your team’s productivity. Create your first Scribe in less than 4 minutes. Get started for free!
