Onboarding Made Easy: Training Plan Templates You Should Steal

Mehedi Hasan Shoab
February 15, 2023
September 19, 2023
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Having a training program template can make your work-life hassle-free. Here are some time-saving training hacks.
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‎The way we work has fundamentally changed forever. But what stays constant is the need for a proper employee training program. Forty-two percent of employees rated learning and development as the most important benefit, according to Udemy’s research.

These strategies not only encourage efficiency, but employees can upskill, which allows for better performance across the board. Outlining a one-size fits all program is quite challenging. Before going ahead, why don’t you have a look at some sample employee training plans? They can help you map out one for your organization without wasting your resources and time.

What’s more, you can tailor them according to your company-wide standards. All they need is a little tweak.

What is an employee training plan?

The purpose of an employee training plan is to document the details of a proposed training plan. It breaks down the plan's curriculum, methods, initiatives, roles, and outcomes. 

According to your organization’s goals, the plan might be short-term or long-term. After assessing employee needs and the changes required, you may go ahead with your program. 

Having a template for anything makes life easier by a long shot. A training plan template is no different. It cuts down time by a long shot, which means you can train your employees faster. Newer employees perform well when they have an effective knowledge transfer system.

It lets the organization have a consistent workflow across all programs. Even if the number of employees increases over time, everyone can access the same resources.

You might be thinking, what if different teams require specializations? In that case, it’s possible to have customizations accordingly. It’s a simple process to follow with a template.

Why is employee training important?

Learning & development programs are essential in an organization for your employee’s career growth. According to Bridge, 86 percent of employees would refrain from leaving their job if they were offered more training opportunities.

These programs help employees understand the processes better, which enhances their productivity. They’re able to get the job done quickly. HR teams often refer to SOPs as their master document for all processes. 

With technological advances on the rise, employees are encouraged to take risks with their choices. This inspires confidence among themselves and their managers, leading to a better work environment.

Investment in training means employees are being invested in. Having that support engages employees to achieve better results. This can counter burnout within the workplace.

However, some companies don’t spend much time on training, which doesn’t always pan out smoothly.

What are the challenges of not training your team?

Despite the benefits of a training program, organizations opt to spend minimal amounts on these initiatives. The Predictive Index 2020 report stated’ “Only 24 percent of companies have a well-documented talent strategy.” 

What does that mean for your employees and organization?

Fewer employees are engaged in the workplace, which means more people are likely to leave. According to Gartner research, 46 percent of HR professionals were significantly concerned about employee turnover in the first quarter of 2022. 

If saving a few bucks is the bottom line, it’s better to implement a training program. Upskilling your current employees is quite cheaper than rehiring new ones.

Untrained employees lack the knowledge to perform their job efficiently. In the long run, this negatively impacts the organization, as employees fail to meet their standards. With many new concepts arising, your company's growth will become stagnant if your team isn’t up to date.

At one point, employees are discouraged and lose interest in their work. This means their engagement is at an all-time low. Overall, unhappy employees don't equate to a successful business.

With so many drawbacks, isn’t it easier to incorporate an SOP training plan in your organization?

How many different types of employee training plans are there?

An organization can’t only rely on one type of training plan. There are quite a few variations of programs that can be implemented. But before going ahead, you must identify the requirements and outcomes of the plan. What should you consider when creating an employee training plan?

  • The budget the organization is willing to invest in determines the size of the program. It can also influence the training method, whether digital or physical. Even training materials fall under this.
  • The audience it’s targeting also plays a key part. What role they play, their learning style and the number of people should also be considered.
  • The software or technology-based methods used in the program define its effectiveness. Most HR teams and managers rely on various tools and learning platforms to better facilitate the training process.
  • The benefits of integrating an employee training plan should be considered too. Without visualizing how the plan might affect the organizational workflow, it can spell disaster. 

Once you’ve decided on all the components of your program, go ahead and identify which plan you need.

Training needs assessment plan

There can be various sectors in a workplace that need extra training. However, it can be quite challenging to determine the number of resources you should expend.

Factor in what skills should be focused on, the frequency of the training, and team size. The number of people will determine whether the training should be one-on-one, video-based, etc.

Important stakeholders should also give feedback on what is required, especially team leaders. Their input will help you better communicate your KPIs to the employees. They can also help identify which skills are lacking.

Having data at hand is useful as well. You can use knowledge management systems to make decisions that’ll help bring about better ROI.

New-hire onboarding training plan template

Before coming into a new organization, employees are often apprehensive about their future experiences. They’re in unfamiliar territory without any knowledge of how to navigate themselves.

This can stretch up to a few months, given the nature of the role. That said, this is the best way to integrate anyone into the company.

Some components to include are:

  • In-depth training on product / services of the organization and their client-base
  • Overview of company goals and organizational infrastructure
  • A clear discussion on expectations from a defined role with given milestones 
  • Video/in-person training session on compliance, corporate news, and other relevant information

In some organizations, there are buddy programs as well. These allow newer employees to shadow older ones throughout a certain period to gain footing. With these tips and tricks, creating an effective onboarding plan is not out of your reach.

Here's a new-hire training plan template that you can use to kick off your own process.

Executive & leadership development training plan

Once you’ve decided to invest in training, you must start within the organization. For executive training, it can be pretty role-based.

Suppose you’re looking to promote someone. They’d likely benefit from participating in leadership development or conflict resolution programs.

For those sitting higher in the organizational chart, existing managers need a refresh from time to time. This means having a group or peer-to-peer leadership sessions. It can help pinpoint what the skill gap might be.

Of course, any leadership gaps must be filled, one must identify any needs in the organization. There also must be documentation to pass information to future leaders.

Once the plan is set, outline how to measure its success. It can be by acquiring feedback, checking participation, or completion rate. What matters, in the end, is that employees can ramp up their career.

Now, these aren’t the only types of training plans one can introduce. A popular choice among Fortune 500 companies is the diversity and inclusion program. A Glassdoor study reveals, “69 percent of executives rate diversity and inclusion as an important issue”. But that’s not all.

There are more to add to the list: technical training, product training, soft-skills training, and so on. These can be built on as their needs arise. In any case, they can easily follow any sample training plan.

Here's an individual employee training plan template that you can use for leadership development

More training templates you can use today

Here are some of our most popular training templates made with Scribe:

And with Scribe, you can build and share your own templates and step-by-step guides — in minutes.

Scribe uses AI to automate your process documentation. All you have to do is run through a workflow, then watch Scribe create your written and annotated guide. (Yes, it's really THAT easy.)


Here's a Scribe in action.

Then, use Scribe Pages to combine your Scribes with video, text, images and more to create your template — like this one!

Then you'll never have to worry about starting from scratch again.

Thats probably why Seth L. thinks it's the best thing since sliced bread.

Build your own employee training plan (& templates) with Scribe

There's a lot to consider when starting with an employee training plan. The wrong program could make or break your organization in the long run. In most cases, a successful training plan helps the employees and the business.

However, it requires long hours of documentation, which can be easily solved by Scribe. You can work 10 times faster, and it provides you with the benefits of a good training plan.

Drive consistency and onboard your employees right away!

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