Knowledge Management

10 Best Team Management Software of 2023

Use these team management tools to effectively manage your employees.


Managing a team involves much more than simply assigning tasks and creating to-do lists.

You’ve to focus on streamlining workflows, fostering collaboration, tracking productivity, and more. Juggling all these responsibilities can become overwhelming without the right tools.

That’s where team management software comes in, providing comprehensive features to help you manage your team efficiently and effectively. Whether you’re a manager, director, or HR/Operations professional, choosing the right software solution can make all the difference in the success of your team and organization.

We handpicked some of the best team management software to help you make an informed choice. So, whether you’re looking to streamline project management, improve employee engagement, or increase your employees’ output, these team management tools can make your life easier.

Top team management software of 2023

  1. Asana — Project management
  2. Scribe — AI-powered process documentation
  3. Slack — Communication & collaboration
  4. Rippling — HR management processes
  5. Toggl Track — Time-tracking software
  6. Google Workspace — Document management
  7. ClickUp — Project management & CRM
  8. Notion — Knowledge base
  9. Fellow — Meeting management
  10. Microsoft Teams — Video conferencing & communication

What is team management software?

Team management software is an app, website, or program that will help you effectively communicate, collaborate, and manage a team or employees working towards a common goal. A team management tool can be anything from project management or knowledge management software to an app that helps you create standard operating procedures (SOPs) in minutes. 

As a manager, entrepreneur, or person responsible for managing others, the effective use of a team management program will optimize the output of your day-to-day admin tasks. Use the saved time to focus on strategic initiatives that directly affect the business growth, revenue, or your performance rating. 

Why is team management important?

Effective team management significantly enhances your likelihood of achieving business goals by aligning team members toward a shared mission. Achieving sales targets, better customer servicing, or reducing the number of defects in software are some example goals for a team. 

However, managing others can be challenging because of the unique ideas, skills, and personalities each person brings to the table. 

Ineffective management of such a diverse team can cause:

  • Subpar performance in terms of missed deadlines or poor work quality. 
  • High employee turnover
  • Decline in profits
  • Waste of company resources
  • Increased risk of tarnished reputation

Or worse, bankruptcy or business failure. This is where implementing team management best practices and having a well-defined team management SOP come in handy.

Why do you need team management software?

A team management tool helps in tackling the challenges of managing a modern team. A PwC Insight Trends report found that 77 percent of businesses using team management software led to a high project success rate.

Here’s why it’s a must-have:

  • Better communication and collaboration: Imagine a virtual water cooler where everyone can chat, share ideas, and work together smoothly. That’s what team management software does–it creates a space for your team to communicate and collaborate effectively.
  • Keeping track of tasks and their progress: Have you ever struggled to remember who’s working on what and when it’s due? Team management software takes care of that by allowing you to track tasks, deadlines, and progress with ease.
  • Support for remote and distributed teams: Let’s say you have team members scattered across different time zones. How do you keep everyone connected and working as a cohesive unit? Team management software is the answer. It provides tools for virtual collaboration and making sure no one feels left out.

Suppose you’re a director at a funded startup in a competitive industry like FinTech. You need to stay agile, keep innovating, and ensure that the teams in your organization are working together effectively. By leveraging team management software, you can streamline communication, track progress, and support the distributed workforce–ensuring a higher chance of success in the market.

What are the types of team management software?

Team management tools fall into the following categories:

  1. Project Management Software: Makes it easier to plan, schedule, manage, and collaborate on projects with your team members.
  2. Screen and Video Capture Software: Helps you capture screenshots to document procedures and share them with your team.
  3. Team Communication Software: Improves team communication and collaboration with messaging features.
  4. Workforce Management Software: Helps in effectively managing your employees by providing services like payroll, human resource management, and talent acquisition. 
  5. Task Management Software: Helps you complete daily tasks by prioritizing them, creating to-do lists, and delegating work to team members.
  6. Time Tracking Software: Enables you to record and evaluate the time your employees spend on tasks and analyze it to improve efficiency. 
  7. Document Management Software: Document management software helps you store all your files in a structured manner and has different access controls for enhanced security.
  8. Knowledge Management Software: Allows you to store, organize, and distribute information with your team.
  9. Meeting management software: Helps in effectively planning, conducting, and recording meetings.
  10. Video conferencing software: Use it to connect with your team via one-on-one video chat, virtual conference, or conduct training sessions. 

Top team management software of 2023

‎1‎.‎ Asana — Project management

team management software — Asana

G2 rating: 4.3 out of 5 stars
Capterra Rating: 4.5 out of 5 stars
Asana Pricing

  • Basic: Free
  • Premium: USD 13.49 per user, billed monthly
  • Business: USD 30.49 per user, billed monthly

Asana Overview 

Asana is a widely used project management tool that helps teams efficiently manage projects by streamlining task organization, collaboration, and communication. Its intuitive interface and robust features make it a good choice for anyone looking to improve productivity and team management across the organization. 

Asana key features:

  • Visual project timeline: Provides a detailed overview of tasks, due dates, assignees, and progress.
  • Connects with various applications like Slack, Figma, YouTube, and Zapier for seamless collaboration.
  • Notifications and reminders to keep team members on track
  • Mobile app for managing projects on the go
  • Collaboration tools, such as comments, file sharing, and @mentions

With a focus on quality, scalability, and reliability, Asana is a powerful yet accessible tool for managing projects and teams.

2.‎ Scribe — AI-powered process documentation

team management software — Scribe

G2 rating: 4.8 out of 5 stars
Capterra Rating: 4.9 out of 5 stars
Scribe Pricing

  • Scribe Basic: Free
  • Scribe Pro Team: $12 /seat/month
  • Scribe Enterprise: Custom pricing

Scribe Overview 

Scribe is an AI-powered productivity tool that automatically turns any workflow into a step-by-step guide.

It streamlines team management by making it simple to create and share documentation. 

Scribe key features:

  • Generate how-tos, SOPs, training manuals and more!
  • Seamlessly store, share or export guides.
  • Integration or embed in any of your favorite tools!


The tool’s Scribe Pages allow the user to create comprehensive knowledge base articles by combining multiple Scribes, images, and videos. This feature is perfect for crafting training manuals and step-by-step guides or templates.

As a free SOP software, leverage Scribe to foster collaboration and improve communication within (and with other) teams. It’s available as a desktop app, Firefox extension, or as Chrome extension for taking screenshots

3.‎ Slack — Communication & collaboration

G2 rating: 4.5 out of 5 stars
Capterra Rating: 4.7 out of 5 stars
Slack Pricing

  • Free
  • Pro: USD 8.75 per person/month when billed monthly
  • Business +: USD 15 per person/month when billed monthly
  • Enterprise Grid: Custom pricing

Slack Overview

Slack is a robust team collaboration software that streamlines communication and fosters productivity within organizations. It serves as a digital hub—centralizing people, tools, and conversations for improved organization.

Key features of Slack include:

  • Topic-based channels for organized communication.
  • Real-time interaction, searchable records, and easy information retrieval.
  • Mobile app compatibility for on-the-go collaboration.
  • Direct messaging for individual or small-group communication.
  • Built-in automation tools and workflow creation.
  • Video and audio calls with screen-sharing capabilities.
  • Seamless file sharing and integration with tools like Google Drive and Dropbox.

Slack’s unified platform replaces traditional email communication, helping teams stay organized, secure, and agile in a collaborative work environment.

4.‎ Rippling — HR management processes

Rippling — team management software

G2 rating: 4.8 out of 5 stars
Capterra Rating: 4.9 out of 5 stars
Rippling Pricing

Starts at USD 8 a month, per user. Contact Rippling for custom pricing.

Rippling Overview 

Juggling various workforce systems like payroll, attendance, time tracking, training, and talent acquisition often involves navigating multiple platforms. Rippling simplifies these tasks by consolidating them into a single, user-friendly software solution. It’s the perfect tool for HR professionals and managers seeking a more efficient way to manage their teams and streamline operations.

Key features of Rippling:

  • All-in-one hub for HR, IT, and finance systems.
  • Seamless hiring process with job postings, hiring workflows, and smart applicant tracking.
  • Automated learning management system for employee development, featuring custom courses and over 1000 pre-built options.
  • Efficient onboarding through automated workflows, payroll, benefits, and compliance training integration.
  • Comprehensive IT management, including software provisioning, device setups, and built-in capabilities for ordering, configuring, and tracking devices.

With its clean interface and easy-to-use features, Rippling is the go-to solution for modern businesses looking to simplify their workforce and team management processes.

5.‎ Toggl Track — Time-tracking software

Toggl Track — Team management software

G2 rating: 4.6 out of 5 stars
Capterra Rating: 4.7 out of 5 stars
Toggl Track Pricing

  • Free plan: $0 for up to 5 users
  • Starter: $10 per user per month
  • Premium: $20 per user per month
  • Enterprise: Custom pricing. Unlimited users.

Toggl Track Overview

Toggl Track is a time-tracking software that enhances productivity and team management by offering insights into time allocation. 

Key features include:

  • Manual and automatic time tracking for a clear understanding of task duration.
  • Web apps, mobile apps, and desktop apps.
  • Integration with popular tools like Jira and Salesforce.
  • Billable rates and invoice creation based on tracked time.
  • Centralized control of labor costs and billable rates for team members.
  • Cross-device functionality, including a Chrome extension and desktop app.

This user-friendly tool enables individuals and teams to monitor their time, pinpoint inefficiencies, and optimize workloads. With a built-in Pomodoro timer and integration with over 100 apps, Toggl Track offers a versatile solution for effective time management and increased productivity.

6.‎ Google Workspace — Document management

Google Workspace — Team management software

G2 rating: 4.6 out of 5 stars
Capterra Rating: 4.7 out of 5 stars
Google Workspace Pricing

Business Starter: USD 7.20 per user/month

Business Standard: USD 14.40 per user/month

Business Plus: USD 21.60 per user/month

Enterprise: Custom pricing

Google Workspace Overview 

Google Workspace is a versatile document management software that enhances team management for organizations of all sizes. 

Key features include:

  • Comprehensive tool suite (Docs, Sheets, Slides) for seamless collaboration.
  • Superior version control, shareability, and multi-device compatibility.
  • Smart search capabilities for quick file and folder location.
  • Affordable pricing with 30 GB of free storage and budget-friendly plans for additional storage.
  • Access control allows users to set different access levels for secure and manageable collaboration.

With its organized folder structure and easy navigation, Google Workspace is a valuable solution for document management and team collaboration, catering to both small startups and larger organizations.

7.‎ ClickUp — Project management & CRM

ClickUp — Team management software

G2 rating: 4.7 out of 5 stars
Capterra Rating: 4.7 out of 5 stars
ClickUp Pricing

  • Free Forever: As the name suggests, it’s ClickUp’s free plan
  • Unlimited: USD 9 per member, per month
  • Business: USD 19 per member, per month
  • Business Plus: USD 29 per member, per month
  • Enterprise: Custom pricing

ClickUp Overview 

ClickUp is an all-in-one productivity platform designed to boost team collaboration and efficiency and caters to startups, small teams and large organizations. Its use cases range from project management to customer relationship management (CRM). 

Key features include:

  • Unlimited storage in the paid plans
  • Goals & portfolios, Kanban boards, Gantt Charts 
  • ClickApps for extended functionality, including time tracking, sprints, and screen recording
  • Project planning, bulk scheduling, and goal-setting tools
  • Time tracker, estimates, and reporting capabilities like Agile reporting

ClickUp’s intuitive, colorful interface makes it user-friendly, and the option to add unlimited users and storage is perfect for large teams. With visually appealing features for creating charts, graphs, and calendars, ClickUp offers a comprehensive solution for task and team management.

8.‎ Notion — Knowledge base

Notion — Team management software

G2 rating: 4.7 out of 5 stars
Capterra Rating: 4.7 out of 5 stars
Notion Pricing

  • Free plan
  • Plus: USD 10 per user, per month
  • Business: USD 18 per user, per month
  • Enterprise: Custom pricing

Notion Overview 

Notion is a versatile knowledge management software that streamlines project and team management by offering an all-in-one solution. 

Key features include:

  • Flexible workspaces, pages, and databases for customized organization.
  • Pre-built templates for asset, task, calendar, and project management.
  • Integration with tools like Figma, Zapier, and Google Sheets for enhanced customization.
  • Advance admin and security features.
  • Artificial intelligence (AI) supported features via Notion AI.

Notion’s adaptability offers various functions, such as:

  • Database management.
  • Notepad for quick notes.
  • Project management.
  • Collaborative writing environment.

This flexibility makes it ideal for creating internal knowledge bases. Although the learning curve may be steeper, Notion supports effective task management through Kanban boards, Calendars, and List views.

With easy content access, employee feedback options, and a customizable editor, Notion is a valuable tool for fostering team collaboration and managing knowledge.

9.‎ Fellow — Meeting management

G2 rating: 4.7 out of 5 stars
Capterra Rating: 4.9 out of 5 stars
Fellow Pricing

  • Free plan
  • Pro: USD 9 per user, per month
  • Business: Custom pricing
  • Enterprise: Custom pricing

Fellow Overview

Fellow is an innovative meeting management software equipped with a variety of collaboration features. It enables users to conduct one-on-one meetings, assign tasks during sessions, and receive valuable feedback.

With Fellow, you’ll receive timely notifications for upcoming meetings and suggested discussion points. The platform also offers a range of pre-designed meeting templates tailored to various meeting types and agendas. Examples of these templates include:

  • Basic Meeting.
  • Leadership Meeting.
  • Sales Meeting.
  • Project Retrospective Meeting.
  • Remote Team Meeting.

These templates help streamline the meeting process, ensuring efficiency and productivity in every session. The tool integrates with many popular apps like Google Calendar, Slack, ClickUp, and many more. 

10‎. Microsoft Teams — Video conferencing & communication

G2 rating: 4.7 out of 5 stars
Capterra Rating: 4.6 out of 5 stars
Microsoft Teams Pricing

  • Free
  • Microsoft Teams Essentials: $4 user/month (annual subscription)
  • Microsoft 365 Business Basic: $6 user/month (annual subscription)
  • Microsoft 365 Business Standard: $12.50 user/month (annual subscription)

Microsoft Teams Overview

Microsoft Teams is a powerful video conferencing and team management tool that seamlessly integrates with the Microsoft Office ecosystem. 

Team’s key features for business plans:

  • Unlimited group meetings for up to 30 hours with up to 300 participants per meeting.
  • Screen sharing and file sharing for enhanced collaboration.
  • Live captions in meetings (over 30 languages).
  • Data encryption for meetings, chats, calls, and files.
  • Attendee registration and reporting tools.
  • Whiteboard functionality for interactive note-taking and diagrams.
  • Meeting chat, notes, and transcripts saved for future reference.

Microsoft Teams is an all-in-one solution for remote meetings, providing robust video conferencing features alongside team chat and collaboration tools. It’s a combination of Slack and Zoom at the price of one. Its integration with Microsoft Office and Microsoft 365 platforms ensures a cohesive experience, ideal for businesses, schools, and other organizations. Microsoft Teams is even more versatile when you integrate it with third-party apps like Zapier to receive notifications for new leads, events, or deals.

Get more out of your employees using a team management software 

Apple, Nike, and Tesla may sell products in different categories, but they all have one thing in common: successful team management. Their founders and managers knew how to motivate and manage their employees to work toward the company’s mission. And the key to achieving that level of success is having the repeatable systems, SOPs, and right tools at your disposal.

Team management software can help you by streamlining workflows, fostering collaboration, and tracking productivity.

Take Scribe as an example. It's the fastest, easiest and most effective way to share how to do any process. By capturing your browser or desktop workflow, Scribe automatically creates visual, step-by-step guides with text and screenshots.

Use tools like Scribe to optimize your workflow and effectively manage your employees.

Ready to try Scribe?

Scribe automatically generates how-to guides and serves them to your team when they need them most. Save time, stay focused, help others.