8 SweetProcess Alternatives to Build Stronger SOPs (2024)

Elmeri Palokangas
March 28, 2023
min read
January 11, 2024
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Explore the ideal SweetProcess alternatives to create SOPs and process documentation. We highlight tools that overcome SweetProcess challenges and fit teams of all sizes.
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Looking for the best SweetProcess alternatives? While SweetProcess is an excellent tool for documenting processes, it's definitely not the only option.

Some of its alternatives are better suited for specific businesses and individuals, and some offer more robust features and customization. There’s no one-size-fits-all when it comes to selecting your SweetProcess alternative, so we did our best to highlight the strengths and weaknesses of each option. Let’s check it out. 

TL;DR: Top SweetProcess Alternatives in 2024

  1. Scribe
  2. Kissflow
  3. Zavanta
  4. Process Street
  5. ProcessMaker
  6. Pipefy
  7. Nintex
  8. Asana

What is SweetProcess?

SweetProcess is a process documentation tool that helps businesses create and manage workflows accurately.

It allows users to document processes quickly, assign tasks to team members, and track progress. SweetProcess also makes it easy to monitor employee performance and ensure everyone follows the same set of rules.

Some of the most notable features of SweetProcess include:

  • Ability to create and manage detailed process documentation
  • Real-time activity tracking and reporting
  • Features to turn procedures into internal and external knowledge bases
  • Good teamwork tools such as time and project tracking

Why explore a SweetProcess alternative?

While SweetProcess has many features for building standard operating procedures (SOP), it's not suitable for everyone. Here are a few common reasons why people look for an alternative: 

1. You're looking to try a SOP and process documentation tool for free 

SweetProcess has a free trial but requires you to pay $99 monthly to continue. Unlike tools like Scribe, it does not have individual user plans. You could contact SweetProcess to inquire about lower-tier plans for teams with under 20 users, but that pricing is not visible publicly. Many customers prefer to have that transparency for more affordable options.  

2. You’re looking for more automated process documentation 

SweetProcess lacks some process documentation features, primarily because SOPs and documents must be manually created. The tool has no automated document builders to generate your process documentation by simply using a screenshot tool for your digital workflows. 

Top SweetProcess alternatives of 2024

1. Scribe

Scribe: SweetProcess alternatives

‎G2 rating: 5.0 out of 5.0

Capterra Rating: 4.9 out of 5.0

Scribe Pricing: 

  • Basic Plan: Free to use
  • Pro Team: $12 per team member a month (minimum 5 team members)
  • Pro Personal: $23 a month (for individual users)
  • Enterprise Plan: Custom Quotation.

Scribe Overview

Scribe is an all-in-one process documentation tool that helps people and teams turn any process into a how-to guide — instantly.

The most significant difference to SweetProcess is that Scribe is able to create process documents without any manual effort. By clicking "Capture" and going through a process, Scribe will automatically create a step-by-step guide by monitoring your clicks and keystrokes, unlike SweetProcess, where you must manually create your documents.

Scribe is a no-code tool that anyone can use, regardless of technical background.

Why is Scribe a good SweetProcess alternative?

What makes Scribe handy is the available Chrome extension. It allows you to create and document processes anywhere you work, making it a real timesaver. Everything is customizable, which means you can edit screenshots and add text, images, or videos to processes as you record them.

‎Scribe has plans for both individuals and teams with flexible pricing options.

It's your best bet when you need a tool for capturing and documenting your processes.


2. Kissflow

Kissflow SweetProcess Alternative

G2 rating: 4.3 out of 5.0

Capterra Rating: 3.9 out of 5.0

Kissflow Pricing:

  • Small Business: $18 per team member a month (minimum 20 users)
  • Corporate: $20 per team member a month (minimum 100 users)
  • Enterprise: Custom pricing plans

Kissflow Overview

Kissflow is a business process documentation tool made for teams who want to create and publish processes. Its drag-and-drop interface makes process documents easy to design and customize workflows and lets team members contribute. You also have access to predesigned templates, so not everything has to be started from scratch.

Why is Kissflow a good SweetProcess alternative?

Kissflow is a great option for teams that want robust productivity tools beyond just document builders. It comes with a real-time view of all your process documentation efforts, which makes it easy to collaborate with your colleagues. Outside of process documentation, Kissflow offers other tools like workflow management and process automation tools, and for those reasons, it's much more versatile than SweetProcess.

3. Zavanta

G2 rating: N/A

Capterra Rating: 4.0 out of 5.0

Zavanta Pricing:

Custom pricing system in place. Visit their website to learn more. 

Zavanta Overview

Zavanta is a process documentation tool made by the Comprose team, designed to help you capture, store and communicate processes quickly and easily.

Zavanta makes it possible to link "how to" instructions directly into different procedures inside a company. That way, it's easy for new employees to hit the ground running and understand how their responsibilities are stacked.

Why is Zavanta a good SweetProcess alternative?

Zavanta supplements its process documentation tool with employee engagement features. A stand-out feature of Zavanta is a drag-and-drop test creator that allows you to create employee tests and quizzes. That makes it easy to evaluate team members' understanding of the processes they are following.

You can also create other things such as HR policies, procedures, and hiring tutorials with Zavanta.

4. Process Street

‎G2 Rating: 4.6 out of 5.0 stars

Capterra Rating: 4.7 out of 5.0 stars


  • Startup: $100 a month
  • Pro: $415 a month
  • Enterprise: Custom quotation, starting at $1,660 a month

Process Street Overview

Process Street provides teams a simple, robust way to manage processes, SOPs, and workflows. Teams use Process Street to share processes and recurring tasks and turn them into no-code workflows. It has easy-to-use collaboration features, making tracking team tasks easy until completion.

Why is Process Street a good SweetProcess alternative?

On top of having a more flexible pricing structure, it gives steams access to advanced features. Process Street allows users to create standalone workflow documentation alongside customized workflows. On top of these, it gives teams access to popular features like custom permissions, automation, reporting, and integrations with platforms like Slack, Salesforce, and more.

See the top Process Street alternatives for more options.

5. ProcessMaker

SweetProcess Alternative — Process Street
‎G2 Rating: 4.3 out of 5.0 stars

Capterra Rating: 4.5 out of 5.0 stars

ProcessMaker Pricing:

  • A 30-day free trial and a free plan are both available
  • Standard: Starts at $1,495 a month
  • Enterprise: Starts at $2,479 a month

ProcessMaker Overview

ProcessMaker is an open-source business process management (BPM) application designed to help businesses model approval-based workflows using drag-and-drop functionality. It comes with an easy-to-learn user interface and dashboard that allows users to view tasks in order of priority and manage all engagements efficiently.

Why is ProcessMaker a good SweetProcess alternative?

Being an open-source BPM makes ProcessMaker much more customizable, especially for teams with complex workflows that are hard to get out of the box. One cool feature of Processmaker is that it works offline unlike SweetPilot, allowing teams to automatically sync their work once they go back online. Another notable feature is its document builder, which can create electronic receipts, invoices, contracts, confirmations, and letters.

6. Pipefy

‎G2 Rating: 4.6 out of 5.0 stars

Capterra Rating: 4.6 out of 5.0 stars

Pipefy Pricing:

  • Starter: Free to use
  • Business: $19 per team member a month
  • Enterprise: $99 per team member a month
  • Unlimited: Contact Pipefy for details

Pipefy Overview

Pipefy is a Business Process Management [BPM] platform capable of handling any business processes, particularly those in HR, Finance, IT, and revenue operation teams. Its drag-and-drop interface makes it easy to create forms, automate tasks with triggers and flows, track campaigns, and analyze performance.

Why is Pipefy a good SweetProcess alternative?

Pipefy is beneficial for teams who are looking to combine their process documentation and project management efforts. You can visualize your work using Kanban or Scrum methods and quickly connect your processes with other teams. Pipefy enables users to create standardized forms, generate documents with customizable templates, automate workflows, and export their boards for data analysis.

7. Nintex Process Platform

‎G2 Rating: 4.2 out of 5.0 stars

Capterra Rating: 4.1 out of 5.0 stars

Nintex Pricing:

Nintex has a suite of products, so the pricing depends on your chosen product.

  • The base-level plan is free but limited
  • Nintex Workflow: $910 (Standard) or $1,400 (Advanced) a month
  • Nintex Promapp: $955 (Standard) or $1,405 (Advanced) a month
  • Enterprise plans: Custom quotations with Nintex team

Nintex Overview

Nintex is workflow automation software that eliminates manual processes and procedures with low-code technology. While it offers an extensive suite of different products, it’s actually one of the most user-friendly software as it's designed for less technically inclined users.

Nintex simplifies the process of creating, automating, and reviewing workflows.

Why is Nintex a good SweetProcess alternative?

Nintex is a richer solution in terms of available features when compared to SweetProcess. It has a suite of tools, including process management and mapping, form and mobile app design and automation, and analytics. It's an all-in-one solution for everything related to process management, while SweetProcess focuses entirely on process documentation. However, this extensive feature set makes it less suitable for individual users. With its higher price point, this tool is the best fit for large organizations who want a comprehensive documentation solution.

8. Asana

SweetProcess Alternatives — Asana Home Page

‎Capterra Rating: 4.5 out of 5.0 stars

Asana Pricing:

  • Basic: Free to use up to 15 team members
  • Premium: $13.49 team member a month
  • Business: $30.49 team member a month
  • Enterprise: Contact Asana for more pricing details

Asana Overview

Asana is a project management and workflow automation tool that helps teams manage workflows more easily. Everything from custom lists to boards, calendars, forms, templates, task overviews, and Gantt charts, Asana makes it easy to organize tasks and workflows.

Why is Asana a good SweetProcess alternative?

When compared to SweetProcess, Asana is much more visual. You can quickly map out entire projects and processes, visualize progress toward goals, and assign tasks to team members. 

It also integrates with Google, Slack, Trello, and various third-party apps (another stand-out point compared to SweetProcess.) Asana has a free plan for teams of up to 10 people, which gives teams a significant advantage for building and scaling processes at a lower price point.

Choosing the right SweetProcess alternative for you

Each of the SweetProcess alternatives discussed here has its advantages and disadvantages. Some offer a free trial, some don't, some have more features than others, and some have fewer. If you're still not sure what is the right solution for you, consider the following factors:

  1. Your budget: What is your budget when selecting the SweetProcess alternative? Is a free trial vital to you? Ask yourself those questions. Solutions like Scribe offer a free trial if you want to test things out.
  2. The team features: If team collaboration features are important to you, then look for solutions that offer those. You should be able to easily communicate between teams, assign tasks, and track progress.
  3. Features: What features do you need? Do you need custom forms, integrations, or automated processes? Are reporting features also essential to you?
  4. Integrations: What does your existing software stack look like, and does the SweetProcess alternative offer integrations with those tools? Ensure that you can connect your current systems so you don’t have to start from scratch.
  5. Ease of use: How comfortable are you with new technology? Do you need a solution that is easy to use, or do you have the technical skills to manage more complex systems?

Documentation: Is the alternative capable of documenting processes and workflows, or do you lose all your data after a while and have to create recurring processes from scratch? Losing your data is the last thing you want.

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