Technology

Exploring Top Scribe Alternatives & Competitors 

Discover why Scribe is the best and most popular process documentation software by comparing its features and capabilities against the top Scribe alternatives.

Introduction

Scribe is a great process documentation tool for auto-generating step-by-step guides — just by turning on the extension or desktop app.

Still, there are various Scribe alternatives for different platforms, including Windows, Mac, web-based and Linux.  

Today's fast-paced world requires businesses to depend on the ability to access, create and share information between employees, customers and stakeholders. You may need Scribe alternatives to support and enhance your work. 

But as the process documentation space grows, many tools and innovations claim to be Scribe alternatives to capture the market, making tool selection challenging. 

So, if you're looking to evaluate Scribe software alternatives, this comparison list will give you the right information to help you find the process documentation or collaboration tool for you.

Let's get started.

10 Scribe Alternatives

  • CloudApp
  • Loom
  • Trainual
  • FlowShare
  • Tango 
  • UserGuiding
  • UiPath
  • Folge
  • Snagit 
  • Confluence

What is Scribe?

Scribe is a versatile, automated screen capture and process documentation software — the intuitive way to share how-to — simply by following along as you work.

With Scribe, you can instantly capture any screen process and workflow and turn it into a step-by-step guide or visual instructions.

It does this without any voice-overs, captions or extra effort. You only need to turn on the tool, and go through your workflow. Scribe will automatically generate a step-by-step visual guide with instructions and screenshots, fast, for software documentation.

Here’s a Scribe at work (that only took 15 seconds to create)!

What Scribe does

Scribe is the best workflow documentation tool and your answer if you never want to document a manual process again. We’ve all been there, working through long, tedious documents — taking screenshot after screenshot of each step. 

Use Scribe as an automatic step-by-step guide generator. The tool captures your on-screen workflow to create visual instructions — fast.

You can use Scribe to:

  • Create process documentation — combining Scribes with video, images and more. 
  • Onboard new hires with step-by-step guides, job aids and work instructions. 
  • Automate workflow documentation.
  • Build training materials.
  • Answer questions and promote collaborative learning. 
  • Assist customers and build FAQs. 
  • Adopt new technologies with supporting documentation.

Key Scribe features

  • Use on various platforms through Chrome, Edge and Desktop apps for Mac and  Windows.
  • Combine with videos, images and more using the Pages feature. 
  • Turn on the Scribe extension (and/or Desktop app with the Pro account) to document any process with a few clicks.
  • Automatically generate step-by-step guides.
  • Easily edit and customize documents with text, annotations and custom branding.
  • Share process documents. Share documents directly to teammates with a link, embed in any knowledge base, export as PDF or export to Confluence. 
  • Use universal updates to ensure all employees have hands on best practices — anywhere. 

Scribe pricing

Scribe currently offers three pricing plans.

  • Scribe Basic — Free.
  • Scribe Pro — $29/user/month. 
  • Scribe Enterprise — Request a customized quote. 

Why Scribe is a top tool 

What makes Scribe the best tool for process documentation

Scribe strikes the right balance between:

  • Functionality.
  • Speed. 
  • Ease.
  • Aesthetics. 

So you can document and share processes in seconds. And if you don't know how to use a given Scribe feature, there's a resource in their knowledge base or someone to help you.

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1. Ease of use

Scribe is so easy to use that anyone can do it, saving time and effort to document and share your process or workflow. It only takes four minutes to sign up and share your first Scribe. 

2.  Onboard & train customers

Not only new hires need onboarding. Cut off the calendar cluttered with one-off, repetitive customer training by sending a Scribe instead. Use a Scribe to: 

  • Create custom training and onboarding content.
  • Empower your clients to use your tools and integrate new systems. 
  • Answer your new customers' questions, and boost their onboarding and adoption.
  • Build out FAQs or enable your help desk. 

3. Answer questions & train teammates

If your inbox is filled with repeat “quick” questions, you can answer "how do I…" in seconds. 

With ‍Scribe's step-by-step guides, you can quickly answer your teammates' "how do I…? questions, empower them to learn processes and fill gaps in formal training programs.

4. Automate process documentation with Speed — 15x faster 

Scribe increases process documentation time by 15x and reduces the time teams spend creating process documentation or SOP by 93 percent. 

And while at it, Scribe helps improve process documentation consistency across the entire organization. You can automatically redact any company documentation and avoid exposure if any sensitive company documentation has been captured.

5. Digital adoption tool

Scribe is also a digital adoption and knowledge-sharing platform. You can use Scribe to implement new tools and technologies easily. 

For any new tools (ERP, CRM, billing system, project management, etc.), Scribe turns any process into a step-by-step documentation guide with visuals. Your teams and staff can then easily learn and use the new tool.

6. Onboard new hires

Almost every new hire needs the same onboarding process. You can create a step-by-step guide in seconds to stop answering the same questions for every new hire on the team. This can improve the new-hire onboarding experience, save time and build a fully functional team member — fast.

Quickly guide new hires through your Scribe step-by-step documentation on projects, workflows, tools and more.

7. Create visual & dynamic process documentation

With Scribe’s Pages feature, you can combine your Scribes with video, images and more to create visual:

  • Release Notes.
  • Standard Operating Procedures (SOPs)
  • Training manuals.
  • Employee handbooks.
  • Policy Docs.
  • Onboarding documentation & templates

… and more. 

Pages helps break even the most complex tools into bite-sized and easy to consume information. 

Here’s a Page that outlines everything you need to know to start using Zendesk. 

Scribe & top Scribe alternatives

Scribe alternatives are mainly processed documentation tools, screen recording and screen capture software, and knowledge base tools. We've filtered Scribe alternatives by these features to narrow down to the top alternatives and competitors.

1. CloudApp vs. Scribe

Cloud app home page

G2 rating: 4.7/5 Stars

Capterra rating: 4.6/5

CloudApp Description

CloudApp is an all-in-one, cloud-based visual-sharing platform that lets you record, host and share videos, visuals (images, screenshots) and GIFs. You can add text highlights, voice-overs, annotations and more. 

CloudApp is a good alternative to Scribe if you want to grab and share quick screen recordings and make conversations with teams and customers faster. 

But while it focuses on screen recordings, Scribe moves further to help create step-by-step guides automatically and faster. 

CloudApp Pricing

  • Free plan: Available up to 50 screen captures.
  • Pro Plan: starts at $9.95/month, with unlimited screen capture.
  • Team Plan: starts at $8/month/user, with 3 members minimum.
  • Enterprise Plan: Contact company for custom quote.

2. Loom vs. Scribe

G2 rating: 4.7/5 Stars

Capterra rating: 4.6/5

Loom Description 

Loom is a versatile video recording tool that lets you simultaneously record yourself and your screens with audio and share it with others. It's the leading video communication platform for async work. You can use it to create engaging documentation on different platforms — browser, desktop, Mac, Windows and mobile. 

With Loom, you can generate animated, how-to video tutorials for your teams and audience with the key steps to get work done effectively. 

Loom can also create an automatic transcription for better guidance and integrates with other apps like Visio and Powerpoint.

However, each team member must pay a one-time fee with Loom, making it costlier than Scribe. It may also need technical knowledge to use because of its cluttered interface.

We also have a Loom alternatives article that you can review, and Scribe is one of them.

Loom Pricing 

  • Starter pack: Free/creator. 
  • Business pack: $8/month/per user.
  • Enterprise pack: contact company for custom pricing.

3. Trainual vs. Scribe

Trainual vs. Scribe

G2 rating: 4.7/5 Stars

Capterra rating: 4.8/5

Trainual Description

Trainual is great knowledge documentation, transfer software and training platform allowing teams to build how-to playbooks. It keeps everyone aligned with training, making every need-to-know resource, process, policy, procedure, etc., instantly accessible. And its content is easily searchable, encouraging faster onboarding and training, consistent process documentation and seamless delegation.

Like Scribe, you can embed videos into a Trainual document or use the in-app screen recorder to capture your workflow or process. And it integrates well with different platforms like Slack and Zapier.

The downside of Trainual is that it can't create how-to guides automatically like Scribe, giving Scribe a score against it. Plus, it is way too expensive.

Trainual Pricing 

  • Trainual for free with a 7-day trial. 
  • Build: $49.00/Month/5 seats.
  • Train: $99.00/Month/10+ seats.
  • Scale: $199.00/Month/20+ seats

4. FlowShare vs. Scribe

Flowshare vs. Scribe

G2 rating: 4.8/5 Stars

Capterra rating: 4.8/5

FlowShare Description

FlowShare is a process documentation tool running in the background to automatically document your workflow and create a step-by-step process guide for staff. It then delivers a branded process manual you can share with staff. 

It's like Scribe but slower — instead of seconds, it takes hours —  to create step-by-step guides with screenshots, text and arrow instructions. And it's a Windows-based platform.

Moreover, Scribe is also a more popular standard operating procedure (SOP) app that optimizes creating, managing and updating step-by-step work instructions.

FlowShare Pricing 

  • 14-day free trial.
  • Express: $21 /mo/user.
  • Professional: $ 40/mo/user.
  • Enterprise: Custom pricing. 

5. Tango vs. Scribe 

Tango vs. Scribe

G2 rating: 4.9/5 Stars

Capterra rating: Not Rated

Tango Description 

Tango is a ‘how-to’ process documentation software that uses chrome extension to capture your screen and workflow to automatically create step-by-step guides. It's a great tool if you want to create process documents like how-to playbooks, training guides, product guides, help center articles and more.

You can use Tango to empower your team, customers, or users by simplifying knowledge transfer to use new tools and work better.

Once you install the Tango chrome extension, you'll only click through the process. Tango will document the steps, then generates a 'how-to guide,' with screenshots, descriptions and call outs. Here are a few things you can do with Tango.

  • Capture workflows in your browser and create step-by-step guides with screenshots.
  • Edit and redact images using advanced editing tools.
  • Apply custom branding. 
  • Blur sensitive content before sharing a workflow.
  • Integration with different knowledge bases such as Slack, Asana, Trello, Notion, etc.
  • Share content as a PDF, a link or by email.
  • Publish and update content on multiple knowledge bases at once with a single click.
  • Share guides as a PDF, with a link or by email.

Tango is similar to Scribe with a little less features. Scribe also takes a different approach to the how-to guides with screenshots, and provides effective document storage and collaboration. 

Tango is also relatively new in the market compared to Scribe.

Tango Pricing

Tango currently offers 3 pricing plans.

  • Tango starter — Free plan or up to 25 users
  • Tango Pro — $16/user/month. 
  • Tango Enterprise — custom quote

6. UserGuiding vs. Scribe

UserGuiding vs. Scribe

G2 rating: 4.7/5 Stars

Capterra rating: 4.7/5

UserGuiding Description

UserGuiding is a versatile, no-code user onboarding software to create quick, easy and interactive product user guides.

The difference between Scribe and UserGuding is that Scribe creates how-to, step-by-step process documentation guides, while UserGuding creates interactive walkthroughs. Its interactive, drag-and-drop display and interface makes it appealing and easy to use.

It's like Scribe, but for interactive walkthroughs and more expensive. It also lacks detailed analytics, which might require further app integration.

UserGuiding Pricing 

  • 14-day free trial. 
  • Basic: Starting at $69.00/2500 Users/Month.
  • Professional: Starting at $299.00/20000 Users/Month.
  • Corporate: Custom Quotation.

7. UiPath vs. Scribe

Uipath vs. Scribe

G2 rating: 4.6/5 Stars

Capterra rating: 4.6/5

UiPath Description

UiPath, formerly StepShot, is essentially an AI-powered, real-time process business automation tool. UiPath was made into this list because of its tutorial creation add-on for workflow design and automation.

Users with no coding or scripting skills can create a logical graphical representation of their workflow processes.

UiPath is similar to Scribe, except for its video file upload option. But it doesn't build any how-to guides or process documents because it's nothing but screenshot-taking. And it's very expensive, preventing small businesses from using it.

UiPath Pricing 

  • Automation Developer: $420/month/without automation support.
  • Unattended Automation: $1380/month /limited automation support.
  • Automation Team: $1930/month/with full automation support.
  • Enterprise and Medium Business: Contact company for custom-quote.

8. Folge vs. Scribe

Folge vs. Scribe

G2 rating: Not rated

Capterra rating: 4.9/5

Folge Description

Folge is a faster tool to create, manage and share your processes and knowledge. In minutes, you can create step-by-step, visual professional guides, documentation and tutorials. It's a desktop tool to capture your workflow steps with every mouse click, create annotations and customize screenshots. Folge generates a guide in different formats, including HTML, .doc, PDF, PPT slides and more.

It's a suitable document creation and sharing platform for anyone who wants to create help guides to help navigate products, apps, training, tasks, processes and more. You can also blur sensitive information to prevent exposure and organize project guides.

It's like Scribe but limited to desktop (Windows and Mac beta) only and with limited documentation features. Plus, it's relatively new and lacks the test and trial of time for consistency.

Folge Pricing

  • One time purchase. 
  • Free plan Available for 3 guides. 
  • Personal license: $70 with academic discount. 
  • Business license: $120.

9. Snagit vs. Scribe 

Snagit vs. Scribe

G2 rating: 4.6/5 Stars

Capterra rating: 4.8/5

Snagit Description

Snagit, by Techsmith, is an entire video recording desktop tool that captures your screen with cursor movements with audio. You can capture your entire desktop screen, a region, a window or a scrolling screen from a webpage/app with a single click.

But that's just it. It's only a Scribe alternative for taking screenshots. It doesn't automate creating tutorials or guides to share with teams or users. 

You can manually create short tutorials, long online teaching sessions, demos, etc.  

Snagit Pricing

  • Single User License: $62.99.
  • Individual plan: Renews for $12.60/year.
  • Business plan: Renews for $12.60/year.
  • Education plan: Renews for $7.60/year.
  • Government and non-profit plan: Renews for $10.80/year.

10. Confluence (Atlassian) vs. Scribe

Confluence vs. Scribe

G2 rating: 4.1/5

Capterra rating: 4.4 /5

Confluence Description 

Confluence, by Atlassian, is project documentation, knowledge management, and collaboration tool. Teams of up to 12 people can use it to gather and manage all project data in one place and collaborate on a document in real-time. And, if you're using other Atlassian apps, like Trello and Jira, you can seamlessly connect pages with your other systems.

But Confluence cannot help create step-by-step guides or how-to processes like Scribe. You can, however, integrate Scribe into Confluence and improve process documentation.

Confluence Pricing 

  • Free for up to 10 users. 
  • Standard: $5.50/user (average) or $55/month up to 35,000 users.
  • Premium: $10.50/user (average) or $105/month up to 35,000 users.
  • Enterprise: Custom pricing, Billed annually.

Conclusion: Scribe alternatives

Scribe is a strong training, onboarding and knowledge-sharing platform that makes the most of your screen capture with auto-generated step-by-step guides. 

All you need to do is:

  • Click the extension or desktop app.
  • Continue your workflow.
  • Watch the magic happen

Scribe auto-generates process documents — complete with text and annotated screenshots — in seconds. 

But if you want a platform close to the tool, the Scribe alternatives we've listed can help you! 

But Scribe still stands out for product documentation. Try it here.