10 Best Screenshot Tools for Windows [2023]

Screenshots are great. They let you share any information with proof and explanations — thanks to screen images and recordings.

But does your in-built screenshot software for Windows have the option of adding images? Can you also directly share the screen grabs with your team on Trello and Slack without actually opening those apps?

The best screenshot tool for Windows will let you capture snapshots, recordings, and even GIFs that you can annotate with countless editing features. Plus, you can share them with a click.

Top 10 screenshot tools for Windows in 2023

1. Greenshot
2. Scribe
3. Snagit
4. ShareX
5. Gyazo
6. TinyTake
7. Cloudapp
8. CleanShot
9. PicPick
10. Awesome Screenshot

7 Must-have features in screenshot tools for Windows

Adding plain screenshots may not be enough if you’re creating an exhaustive guide or document. That’s exactly why you must pick a tool with all the features to make a screengrab self-explanatory and presentable.

This list of the must-have features for screenshot tools for Windows will help you make the best pick:

1. Capturing: The tool must capture the entire screen, active window, or a specific region of the screen in the form of an image or a recording.
2. Annotation: The screenshot software must let you annotate or edit the screenshot using text, arrows, or highlighting tools. The better option will be if the tool enables you to blur text, add images, and recognize text from the screengrab.
3. Saving: Find a tool that lets you save the screenshot to a specific file format, such as PNG or JPG and a video as MP4 or GIF (not offered by every tool).
4. Delay feature: This allows you to set a timer before taking the screenshot. It can be helpful if you want to open a drop-down menu or hover over something to capture it in the screenshot.
5. Scrolling windows: With infinity web pages gaining traction, the feature to capture scrolling windows has become even more critical. It also helps capture a window with a long list of items effortlessly.
6. Sharing and collaboration: Choose a tool that can upload the screenshot directly to a cloud service or social media platform like Twitter and Facebook. Make sure it has your preferred team channel, like Slack or Trello, for easy collaboration.
7. Editor: A built-in image editor that allows you to perform basic image editing tasks such as resizing, cropping, or adjusting the color balance of the screenshot but also lets you pick colors and add effects to enhance the screengrab.

5 Reasons why you need screenshot tools for Windows

​​Screenshots can be your best friends, whether you’re a team manager, designer, creative head, or content writer. Here are five reasons you need a high-end screenshot tool for Windows and get picture-perfect screen grabs.

1. Capture and share a specific image or part of your screen with friends and colleagues
2. Document and troubleshoot technical problems to share with the support team
3. Capture and save online content, such as social media posts or online articles
4. Create instructions, guides, or tutorials for your team by including visual aids
5. Save and archive vital information that might not be available later

Top 10 screenshot tools for Windows in 2023

While every free tool may not have the high-end features discussed above, some offer a range of essential elements at reasonable prices. Before comparing the items, create a list of features you’d want in your screenshot software for Windows so you can prioritize with ease.

This list of the top 1- screenshot software windows 2023 also comes with G2 and Capterra ratings for most tools to help you pick the best.

1. Greenshot

G2 rating: 4.8 out of 5
Capterra Rating: 4.9 out of 5
Greenshot Pricing: Free
Greenshot Overview

Greenshot is a simple and effective screenshot software that Windows users like you will love. It lets you grab shots of small sections or the whole screen. You can also capture entire web pages with its scrolling screenshot option – a pretty cool one for a free, simple tool.

The screenshot software also includes annotation options like adding highlights, colored text, cropping, and more. Besides, it can save and export your file to different third-party apps and locations directly from the tool.

2. Scribe

G2 rating: 4.8 out of 5
Capterra Rating: 4.9 out of 5
Scribe Pricing: Free basic version, $23/user/month for a Pro version, and custom pricing for the Enterprise version.

Scribe Overview

Scribe is an all-in-one tool for capturing screenshots and converting them into a highly-convenient step-by-step guides — plus text and annotations. Whether you want to create SOPs or training materials, or share a process with the team, this software covers you.

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All you need to do is record the method you want to share and Scribe will convert it into multiple screenshots with a screen grab for every step.

Here's one in action:

You can now annotate with shapes, arrows, text and other graphics to make your guide more presentable and simpler to understand.

Thanks to its third-party app configurations, the tool lets you share the guide directly on apps like Slack or via email in the form of a PDF, a short link or an embed snippet.

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3. Snagit

G2 rating: 4.6 out of 5
Capterra Rating: 4.7 out of 5
Snagit Pricing: Free trial + $72.4 for a lifetime license + first year of maintenance
Snagit Overview

Snagit is another top-notch screenshot software Windows users can easily download. It lets you capture grabs and recordings to share with your team and save time massively. You can skip all those meetings and long emails and just share ideas, feedback, and processes with images and videos.

Snagit lets you save your files as images, videos, and GIFs that you can save in your preferred locations like cloud drives or share via third-party apps like Slack and Gmail. The best part? This tool also lets you record your audio, computer audio and video to make the recording even more engaging.

4. ShareX 

G2 rating: 4.8 out of 5
Capterra Rating: 4.8 out of 5
ShareX Pricing: Free
ShareX Overview

ShareX is a lightweight screenshot tool Windows users can add to their desktops for capturing and sharing screen grabs and recordings. Apart from the basic ones, the tool offers additional features like Scrolling Capture and GIF saving.

Once you’ve captured the image or video, you can perform actions like extracting text with the OCR, scanning the QR code, adding image effects, or even pinning the screenshot to the screen. It has 15+ annotation tools, so you can easily edit your capture and make it more descriptive. Besides, you can instantly copy the file to the clipboard or share it via a short link.

5. Gyazo 

G2 rating: 4.4 out of 5
Capterra Rating: 5 out of 5
Gyazo Pricing: Free
Gyazo Overview

Gyazo is the instant screenshot software Windows users can seamlessly use for grabbing and recording screens into images, videos, and GIFs. As soon as you capture the shot, the file is automatically saved as a unique link you can share with a click. Know that this link is encrypted and fully secure until you share it.

One of the best parts about this tool is everything you snap is saved in one place in your Gyazo account. So, you need not go looking for your files in different folders. You can also share the link of your capture directly on third-party apps like Twitter, Gmail, and others.

6. TinyTake

G2 rating: 4.3 out of 5

Capterra Rating: 4.6 out of 5

TinyTake Pricing: Free basic version, $29.95/yr for the Standard version, $59.95/yr for plus version, and $99.95/yr for the Jumbo version

TinyTake Overview

TinyTake is a feature-rich screenshot tool Windows users can make the most of at reasonable prices. With this software, you can capture different sections of the screen or even use the webcam to take an image. The same applies to recording screens and videos.

After capturing and recording, you can annotate the screen grabs and videos by adding shapes, text snippets, and images. Just drag and drop the image from an external source, and you’re good to go. If required, you can blur different sections of the screen grab or highlight the important ones.

 7. Cloudapp

G2 rating: 4.7 out of 5
Capterra Rating: 4.6 out of 5
Cloudapp Pricing: Free basic version, Pro for Individuals at $9.95/month and for teams at $8/iser/month, Enterprise version at custom pricing
Coudapp Overview

Cloudapp is an effective visual communication tool, making team collaborations a breeze. You can grab screenshots and add annotations like arrows, circles, and other gestures to make the grab more vivid and self-explanatory.

The tool also lets you record your screen to avoid time in meetings and still have your team at the top of every process. The best part is, the software also lets you create GIFs to add an element of fun to your presentations and documents.

8. Lightshot 

G2 rating: 4.7 out of 5
Capterra Rating: 4.8 out of 5
LightShot Pricing: Free
LightShot Overview

LightShot is a simple and effective screenshot tool for Mac with an intuitive user interface. It lets you take a screengrab with two button clicks in any area of your screen. Plus, you can edit the screenshots while taking them or even after.

The best part about the LightShot screenshot software is its integration with the internet. All you need to do is upload the grab to the server and get a short, shareable link instantly. Additionally, you can also find similar images of the shot on the web with the tool itself.

9. PicPick

G2 rating: N/A
Capterra Rating: N/A
PicPick Pricing: $30 for Single Plan, $120 for Team Plan – 5 users
PicPick Overview

If you’re one for designing and presenting, this screenshot software Windows is for you. PicPick is a feature-packed screen capture, recording, and designing tool with high-end editing options. Once you capture an image or video, use its editor feature to add shadows, frames, motion blur, remove watermarks, and more.

The tool lets you enhance graphics by annotations with a virtual whiteboard, protractor, magnifier, color picker, and more. Once you have edited the screenshot and it’s ready, share it via Facebook, Twitter, Skype, email, or save it to the drive.

 10. Awesome Screenshot

G2 rating: 4.4 out of 5
Capterra Rating: 4.7 out of 5
Awesome Screenshot Pricing: Free
Awesome Screenshot Overview

As awesome as a screenshot tool Windows can get, Awesome Screenshot is a multi-featured screengrab Chrome extension. It lets you take screenshots and recordings along with your camera. So you can easily explain the concepts you wish to and put an end to the long meetings once and for all.

Awesome Screenshot has all the annotation options you may need, including text, shapes, and even blur. It lets you make the screenshots and recordings perfectly presentable before sharing. Talking about sharing and collaboration, its integration with Facebook, Twitter, and Gmail enables you to seamlessly share content with your friends and also collaborate with the team and clients through Slack, Asana, or Trello.

 Capture screenshots on Windows like a pro

Whether you need a basic tool for capturing and saving images or a more advanced program with editing and annotation features, there is a solution that will meet your needs. When choosing a screenshot software for Windows, consider your requirements, budget, and features to find the best fit.

Scribe is one such all-in-one tool that makes your screen-grabbing process hassle-free. All you need to do is hit ‘record,’ go through the entire process and leave it up to Scribe. There’s no 3rd step. The tool will convert each step into a screenshot, so your document is well-descriptive and easy to understand.

Try all of its cool annotating, editing, and sharing features today!