Screenshots

Screenshot to PDF: 10 Tools to Make Screenshots Work For You

Want to convert screenshots to PDF files? Here are the ten best PDF converters you can try and compile multiple screenshots into a more accessible format.

Introduction

Let's face it — a single PDF is more convenient to create, consume and share than a bunch of scattered screenshots. While taking tens of screenshots is easy, sending so many files can be a huge hassle. Plus, the person on the other side has to make sense of all these images. 

Converting screenshots to PDF is a more accessible (and popular) alternative to sharing knowledge and resources. The only challenge is finding a handy tool that can easily compile multiple images into a PDF document. 

A good PDF converter can make life easy for you and your team with advanced features like batch processing, layout settings, text recognition and formatting options. So, if you’re ready to say goodbye to the endless streams of screenshots, here’s a detailed roundup of the top ten screenshot to PDF converters with all these features and then some. 

Let’s get on with it!

Why convert screenshots to PDF? 

Picture yourself in a new organization. While you’re learning your way through the tools and workflows in your team, you get a zip folder with 20 odd screenshots demonstrating how to navigate a tool. Sounds like a recipe for disaster, right? 

So, before we jump to our list of PDF converters, let’s first make a case for why you should convert your screenshot library into a PDF document. 

  • Ease of sharing information: PDFs have become the gold standard for information exchange. Whether you want to share a step-by-step guide or create extensive procedures, a PDF makes it easy to compile as many resources into a single document as possible. 
  • Maintaining consistency: You can easily share and view a PDF across different devices, operating systems and apps. This high level of standardization for the PDF format can help you maintain consistency in your resources and documentation.  
  • Adequate documentation: Compared to an entire library of screenshots, a single PDF can do the job of documentation more effectively. You can embed rich media alongside visuals and text to make your PDFs more dynamic and produce value-packed documentation. 
  • Safe and confidential: Unlike most other formats, you can secure your PDF documents and prevent unauthorized access through encryption. This makes it easy to share and manage PDFs without compromising confidentiality. 

PDFs have become more than a nice-to-have for anyone exchanging information online. They can easily replace hundreds of images and deliver the right message. So, let's look at ten tools to help you convert screenshots to PDF and move past the struggle. 

10 tools to convert screenshots to PDF 

Ideally, a screenshot to PDF converter tool should allow you to convert multiple image formats into a PDF without affecting the image quality. Batch conversion is another must-have feature to win back the time you spend on individually uploading tens of images. A good PDF converter also has optical character recognition to make the text editable. 

We tried a bunch of PDF converters to list the ten best tools you can try. Here's the whole list:

1. PDFCreator

PDFCreator is a power-packed tool to convert screenshots to PDF documents. You can convert images in the PNG, JPG and TIFF formats into a PDF doc and vice versa. Besides converting screenshots into a doc, you can also save files in PDF/A format to create your archive. 

The tool also has a feature to automate your workflows for documentation, like restricting access and auto-saving all changes. If you want to do more with your PDFs, PDFCreator's Actions feature lets you add a cover page to every doc, send an email or upload every file via FTP.

What's more, PDFCreator is open-source software. So, you can customize the code to match your requirements better. 

G2 rating: 4.3 out of 5

Capterra rating: 4.5 out of 5

Pricing: Free version, Professional version at $19.94/year, Terminal Server version at $376.42/year, Server version at $1121/year.

Features

  • Convert any image or printable document into a PDF.
  • Collect digital signatures with author verification.
  • Restrict PDF access or add a password to your document.
  • Available in multiple languages. 
  • Automatically save all new changes in a document. 

2. Scribe

Scribe is a documentation tool offering a more reader-friendly and professional format for screenshots and text. Generate instant SOPs, complete with screenshots to document and share any process. 

This browser extension takes screenshots and records every action on your screen to create a step-by-step guide. All your Scribes are available as a shareable link — which you can export as a PDF or embed into existing tools. 

Put simply, Scribe can put knowledge sharing on auto-pilot. It saves you the time and effort spent taking screenshots and converting them into PDFs later.

G2 rating: 4.9 out of 5

Capterra rating: NA

Pricing: Basic version is free, Pro version at $29/month per user, Enterprise version at custom pricing

Features

  • Create Scribes for multiple use cases, including process guides, training materials and customer support documentation.
  • Capture automatically annotated screenshots documenting each click and keystroke. 
  • High-quality screenshots presented in the perfect sequence with customization options.
  • Pair up annotated screenshots with editable text into quickly digestible guides. 
  • Produce and publish rankable content for improved SEO. 

3. pdfFiller 

pdfFiller is a fully-featured PDF management software with diverse editing capabilities. It allows you to convert any image file into a PDF in a few clicks. Once converted, you can thoroughly edit your document using page numbering, watermark, fillable fields, encryption and e-signature. 

This browser-based tool has a massive selection of over 25 million templates to help you get started with any document. Plus, you can also download the pdfFiller app to download on the go from your mobile. 

G2 rating: 4.6 out of 5

Capterra rating: 4.5 out of 5

Pricing: Basic version at $8/month, Plus version at $12/month, Premium version at $15/month—all billed annually

Features

  • Scan images for text recognition and convert screenshots into editable text. 
  • Multi-featured editor to make your PDFs more presentable and handy. 
  • Upload and convert a batch of multiple images simultaneously. 
  • Authenticate all signees and set a password to secure confidential files.
  • Integrate with file management tools like Google Drive and DropBox.

4. DocFly

DocFly is a PDF editor for creating PDFs from scratch or converting different formats into PDFs. The tool allows you to upload one image and convert it into a PDF — limiting its functionality to some extent. However, you can convert screenshots into PDFs within a few seconds and store them on the cloud to access your files from any device. 

DocFly also allows you to encrypt your documents and restrict access via password protection. All files upload to Amazon Cloud for added security. 

G2 rating: 4.2 out of 5

Capterra rating: 4.3 out of 5

Pricing: Free version, Pro version at $3.99/month

Features

  • Convert JPG and PNG files into PDFs within seconds. 
  • Add passwords to encrypt your PDFs and restrict access. 
  • Convert unlimited screenshots to PDF in the free version. 
  • Access all files from anywhere simply by logging into your DocFly account.
  • Powerful in-app editor to customize your documents. 

5. Nitro PDF Pro

Nitro PDF Pro is an advanced editor fit for converting screenshots into PDFs. The software allows users to perform all the standard edits to a document, like adding fillable fields, including page numbers and modifying the text. Beyond that, you can also use Nitro to convert images to customizable PDFs—thanks to its OCR capabilities. 

Even though the tool offers several advanced features, it doesn't require a long learning curve. You can quickly get the hang of its simple user interface and start converting images. 

G2 rating: 4.3 out of 5

Capterra rating: 4.5 out of 5 

Pricing: One-time license for Windows at $179.99/user—up to 20 users, for Mac at $179.99/user — up to 20 users.

Features

  • A wide variety of editing features to make your PDFs perfect.
  • Create and convert PDFs from any device using the app. 
  • Make PDF forms and merge them with emails to automate your processes. 
  • Combine two or more documents into one in just one click. 
  • Flexible licensing options to suit your needs. 

6. PDFelement

PDFelement is a Wondershare product designed to simplify PDF editing and management. The tool doesn't give you the best deal but does its job of converting screenshots to PDF docs. You get the text recognition feature to convert any image into a PDF and modify the text effortlessly. Its robust OCR function can produce accurate results to meet your expectations. 

What's more, PDFelement offers batch conversions, making it a lot easier and faster to compile multiple files into a document. The tool also comes with an intuitive interface to make your job easier. 

G2 rating: 4.5 out of 5

Capterra rating: 4.3 out of 5

Pricing: Free version, PDFelement at $79/user (Perpetual), PDFelement Pro at $129/user (Perpetual), PDFelement Pro Team at $3180 for 20 users (Perpetual).

Features

  • Powerful OCR engine to convert images into text. 
  • Available on Android and iOS for PDF editing on the go. 
  • Batch operation function to convert multiple files simultaneously. 
  • Split one document into multiple or merge several into one PDF. 
  • User-friendly interface with a minimal learning curve. 

7. PDF4Me

PDF4Me is a multi-functional PDF editor with the feature of converting images to documents. You can also convert a Word doc, a Powerpoint presentation and an Excel sheet into a PDF. Besides conversions, the tool allows you to compress documents and optimize them for faster loading on the web. 

PDF4Me also comes with an OCR function to search and edit the text in scanned images. You can also set up your own workflows to streamline the documentation process and remove any points of friction. 

G2 rating: 4.2 out of 5

Capterra rating: 4.5 out of 5

Pricing: Free version, Pro version at $6.00/per month, Developer version at $35/month—all billed annually 

Features

  • Solid PDF converter to batch convert images into files at once. 
  • Text recognition feature to modify any text on the image once converted into a PDF.
  • Optimize PDFs for the web and prepare files for printing. 
  • Merge, split and reorganize PDFs with easy recovery options. 
  • API integration available to go with no-code platforms. 

8. SmallPDF

SmallPDF is one of the most popular tools for editing, converting and managing PDF documents. The browser-based tool offers 21 features, including compress, merge, split, sign and convert. You can use the Convert PDF function to transform any screenshots into PDF files. 

SmallPDF works as an end-to-end PDF management platform, bringing all the features you’d need to edit PDFs. Its neat and user-friendly interface makes it easier to convert your files. 

G2 rating: 4.5 out of 5

Capterra rating: 4.7 out of 5

Pricing: Free version, Pro version at $9/month, Team at $7/month for every user — all billed annually. 

Features

  • Convert JPG and PNG files into PDF with the option to reverse the conversion. 
  • Create forms or contracts using the e-signature and fillable field features 
  • Use text recognition to extract text from scanned pictures. 
  • Protect any file with an easy locking feature that restricts access. 
  • Cloud-based platform with mobile apps to manage PDFs from anywhere. 

9. Soda PDF

Soda PDF is a feature-packed PDF management tool with a desktop and mobile version to edit PDFs anytime, anywhere conveniently. You can create a PDF from scratch or modify a scanned document. It also allows you to convert multiple images simultaneously. 

With a strong OCR engine, you can easily extract the text from images and edit it within your PDF files. The best part is that you can create your own workflows to manage documentation seamlessly and create an archive of resources in the PDF/A format. 

G2 rating: 4.3 out of 5

Capterra rating: 3.4 out of 5

Pricing: Home Plan at $10/month, Premium Plan at $15/month, Business Plan at $20/month—all billed annually, Enterprise Edition at $159 (Perpetual). 

Features

  • A complete suite of editing tools to simplify PDF management for you.
  • Ease of collaboration and advanced safety features for business teams. 
  • Options to try any feature online or download the app directly. 
  • Mobile and desktop versions for well-rounded PDF editing. 
  • Full-fledged resource center to help you navigate through the tool quickly. 

10. Foxit PDF Editor

Foxit PDF Editor is a multi-device PDF management software with advanced functionality to create, modify, sign and convert PDFs. You can convert your screenshots into a single doc or more with this easy editing tool. It also offers live collaboration features with cloud storage to manage all files in real time. 

A feature unique to Foxit’s PDF editor is the option to enable accessibility and deliver all the information using assistive technology. You can also scan any images or printed documents and convert them into editable text format with the OCR engine. 

G2 rating: 4.6 out of 5

Capterra rating: 4.3 out of 5

Pricing: Editor Standard for Windows at $14.99/month, Editor Pro for Windows at $16.99/month, Editor for Mac and Windows at $159.00 (one-time purchase).

Features

  • Convert multiple images simultaneously and automate workflows to merge, split or reorganize files. 
  • Create interactive PDF forms using fillable fields and e-signature. 
  • Keep your docs secured with password encryption. 
  • Make your PDF more accessible by leveraging assistive technology. 
  • Easily migrate to the tool with a user-friendly UI enabling quick adoption. 

Add more meaning to your screenshots

Too many screenshots can become a hassle to manage — or worse, confuse your team about the information you want to share. Converting screenshots to PDF documents allows you to present all the details more coherently and ensure that nothing gets lost in translation. 

An innovative documentation tool like Scribe takes you a step beyond screenshots to create intuitive process guides by automatically recording your screen and actions. So, you don't have to struggle to annotate every screenshot and compile tens of them into a single file. 

Let Scribe do the heavy lifting while you invest your time on more crucial things!