How to Convert a Screenshot to PDF: 10 Tools (Paid + Free)

Introduction

Let's face it — a single PDF is more convenient to create, consume and share than a bunch of scattered screenshots. While taking tens of screenshots is easy, sending so many files can be a huge hassle. Plus, the person on the other side has to make sense of all these images.

Converting screenshots to PDF is a more accessible (and popular) alternative to sharing knowledge and resources. The only challenge is finding a handy tool that can easily compile multiple images into a PDF document.

A good PDF converter can make life easy for you and your team with advanced features like batch processing, layout settings, text recognition and formatting options. So, if you’re ready to say goodbye to the endless streams of screenshots, here’s a detailed roundup of the top ten screenshot to PDF converters with all these features and then some.

Let’s get on with it!

Why convert screenshots to PDF?

Picture yourself in a new organization. While you’re learning your way through the tools and workflows in your team, you get a zip folder with 20 odd screenshots demonstrating how to navigate a tool. Sounds like a recipe for disaster, right?

So, before we jump to our list of PDF converters, let’s first make a case for why you should convert your screenshot library into a PDF document.

Ease of sharing information: PDFs have become the gold standard for information exchange. Whether you want to share a step-by-step guide or create extensive procedures, a PDF makes it easy to compile as many resources into a single document as possible.

Maintaining consistency: You can easily share and view a PDF across different devices, operating systems and apps. This high level of standardization for the PDF format can help you maintain consistency in your resources and documentation.

Adequate documentation: Compared to an entire library of screenshots, a single PDF can do the job of documentation more effectively. You can embed rich media alongside visuals and text to make your PDFs more dynamic and produce value-packed documentation.

Safe and confidential: Unlike most other formats, you can secure your PDF documents and prevent unauthorized access through encryption. This makes it easy to share and manage PDFs without compromising confidentiality.

PDFs have become more than a nice-to-have for anyone exchanging information online. They can easily replace hundreds of images and deliver the right message. So, let's look at ten tools to help you convert screenshots to PDF and move past the struggle.

10 tools to convert screenshots to PDF

Ideally, a screenshot to PDF converter tool should allow you to convert multiple image formats into a PDF without affecting the image quality. Batch conversion is another must-have feature to win back the time you spend on individually uploading tens of images. A good PDF converter also has optical character recognition to make the text editable.

We tried a bunch of PDF converters to list the ten best tools you can try. Here's the whole list:

1. PDFCreator

PDFCreator is a power-packed tool to convert screenshots to PDF documents. You can convert images in the PNG, JPG and TIFF formats into a PDF doc and vice versa. Besides converting screenshots into a doc, you can also save files in PDF/A format to create your archive.

The tool also has a feature to automate your workflows for documentation, like restricting access and auto-saving all changes. If you want to do more with your PDFs, PDFCreator's Actions feature lets you add a cover page to every doc, send an email or upload every file via FTP.

What's more, PDFCreator is open-source software. So, you can customize the code to match your requirements better.

G2 rating: 4.3 out of 5

Capterra rating: 4.5 out of 5

Pricing: Free version, Professional version at $19.94/year, Terminal Server version at $376.42/year, Server version at $1121/year.

Features

Convert any image or printable document into a PDF.
Collect digital signatures with author verification.
Restrict PDF access or add a password to your document.
Available in multiple languages.
Automatically save all new changes in a document.

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2. Scribe

Scribe is a documentation tool offering a more reader-friendly and professional format for screenshots and text. Generate instant SOPs, complete with screenshots to document and share any process.

This browser extension takes screenshots and records every action on your screen to create a step-by-step guide. All your Scribes are available as a shareable link — which you can export as a PDF or embed into existing tools.

Put simply, Scribe can put knowledge sharing on auto-pilot. It saves you the time and effort spent taking screenshots and converting them into PDFs later.

G2 rating: 4.9 out of 5

Capterra rating: NA

Pricing: Basic version is free, Pro version at $29/month per user, Enterprise version at custom pricing

Features

Create Scribes for multiple use cases, including process guides, training materials and customer support documentation.
Capture automatically annotated screenshots documenting each click and keystroke.
High-quality screenshots presented in the perfect sequence with customization options.
Pair up annotated screenshots with editable text into quickly digestible guides.
Produce and publish rankable content for improved SEO.

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3. pdfFiller

pdfFiller is a fully-featured PDF management software with diverse editing capabilities. It allows you to convert any image file into a PDF in a few clicks. Once converted, you can thoroughly edit your document using page numbering, watermark, fillable fields, encryption and e-signature.

This browser-based tool has a massive selection of over 25 million templates to help you get started with any document. Plus, you can also download the pdfFiller app to download on the go from your mobile.

G2 rating: 4.6 out of 5

Capterra rating: 4.5 out of 5

Pricing: Basic version at $8/month, Plus version at $12/month, Premium version at $15/month—all billed annually

Features

Scan images for text recognition and convert screenshots into editable text.
Multi-featured editor to make your PDFs more presentable and handy.
Upload and convert a batch of multiple images simultaneously.
Authenticate all signees and set a password to secure confidential files.
Integrate with file management tools like Google Drive and DropBox.

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4. DocFly

DocFly is a PDF editor for creating PDFs from scratch or converting different formats into PDFs. The tool allows you to upload one image and convert it into a PDF — limiting its functionality to some extent. However, you can convert screenshots into PDFs within a few seconds and store them on the cloud to access your files from any device.

DocFly also allows you to encrypt your documents and restrict access via password protection. All files upload to Amazon Cloud for added security.

G2 rating: 4.2 out of 5

Capterra rating: 4.3 out of 5

Pricing: Free version, Pro version at $3.99/month

Features

Convert JPG and PNG files into PDFs within seconds.
Add passwords to encrypt your PDFs and restrict access.
Convert unlimited screenshots to PDF in the free version.
Access all files from anywhere simply by logging into your DocFly account.
Powerful in-app editor to customize your documents.

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5. Nitro PDF Pro

Nitro PDF Pro is an advanced editor fit for converting screenshots into PDFs. The software allows users to perform all the standard edits to a document, like adding fillable fields, including page numbers and modifying the text. Beyond that, you can also use Nitro to convert images to customizable PDFs—thanks to its OCR capabilities.

Even though the tool offers several advanced features, it doesn't require a long learning curve. You can quickly get the hang of its simple user interface and start converting images.