8 Training Manual Software to Supercharge Employee Training Experiences [2023]

Rana Bano
August 16, 2022
min read
September 26, 2023
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Training manual software can streamline employing training processes. But which ones are worth your money? Find out the best options on the market.
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The training manual is an important instructional document for any organization — regardless of whether it has ten employees or thousands.

It’s the easiest way to keep your workforce on top of all training, learning and development activities. Use it to orient and train your employees, as well as build a comprehensive knowledge base to standardize office tasks and processes. 

But gone are the days when the phrase “training manual“ meant bulky, corporate-looking booklets bound in a drab cover. Times have changed, and these handy training documents have become more visual and accessible. More effective.

The training manuals of today neither look nor function like they used to—and training manual software made this happen.

Want to build training manuals in half the time? What if we said there was a tool that could build them for you? Scribe is an AI-powered software designed to capture your unique workflows, then let the power of AI do the rest.

The 8 best training manual tools in 2023 are:

  1. Scribe
  2. ProProfs Training Manual Software
  3. Trainual
  4. EdApp
  5. TechSmith Snagit
  6. Coassemble
  7. Clickhelp
  8. Bit.ai

What is training manual software?

Training manual software is a tool that allows you to create, personalize, organize and manage training-related documents. It’s also known as a training manual creator.

The software reinforces training knowledge by providing your staff with helpful job-related content, helping them perform assigned tasks effectively and without errors. 

Using a training manual software has far-reaching benefits. 

You can create attractive training manuals for your employees and add videos and pictures where necessary to make the material more interesting. Having a software as top dog also means your training content stays fresh and responsive to changes made in real-time.

The fact that you can automate the otherwise time-consuming process of creating elaborate training manuals seamlessly and stress-free is another solid advantage.

Most training manual tools let you create training manuals for specific use cases, too. A few common applications include:

  • Onboarding new hires or offboarding current employees
  • Introducing new software and systems
  • Providing customer training and education
  • Sharing standard operating procedures (SOPs)
  • Providing product instructions and information
  • Implementing new protocols or process documentation

Getting the right training manual creator makes the training guide more effective and accessible. And the more effective your training manuals, the more streamlined your employing training processes and the more proficient your employees. 

Top training manual software in 2023

1.‎ Scribe


G2 Rating: 5 out of 5 stars

Capterra Rating: 5 out of 5 stars

Scribe is one of the few training manual software that lets you create functional and visually-appealing training manuals.

Simply turn on the Scribe extension or desktop app and continue working as you do. The tool will capture your process and auto-generate step-by-step guides that you can then combine in process docs (called Pages) to create visual training manuals. Scribes can be edited, combined and added to a Page in under 60 seconds.


‎The mind-blowing part here is that Scribe will create text and annotated screenshots for your unique processes, then use AI to build the rest of your manual.

Chances are you’ll need more than one Scribe to create a training manual for more elaborate processes like:

  • New hire onboarding and ongoing training.
  • Technology rollout.
  • Customer training and help desk.

All you have to do is open Scribe Pages, add your Scribes, and then let AI do the rest.


Share your Scribe training manuals through a quick link, easy embed or export into PDF, HTML or markdown!

Scribe Features:

  • Create and share visual step-by-step guides at a click.
  • Easy to use drag-and-drop interface.
  • 15x faster process documentation.
  • Combine strive to create different types of documentation.
  • Pre-build page templates for various use cases.
  • Built-in editor to add text, annotate and customize training manuals.
  • Share training manuals instantly as a PDF document or send them directly with a URL link.
  • Compatible with Windows, Mac and any web browser.

What users are saying about Scribe:

"Best training app I've used in years. I love that I'm able to create training materials so quickly and easily. All I have to do is turn on the extension, and then I can just click through a few steps and create an amazing training resource for my time." — Kirkland G., SEO Training Lead

Build and share training manuals — fast ➜

2.‎ ProProfs Training Manual Software


G2 Rating: 4.4 out of 5 stars

Capterra Rating: 4.9 out of 5 stars

ProProfs can seriously simplify the process of developing training manuals.

You can create attractive and interesting training manuals and enrich them with images and videos to make it even more engaging for your employees. Choose from over 600 fonts and themes for a professional touch if you don’t have any prior designing expertise.

ProProfs also lets you provide context-sensitive help for a holistic understanding. Add lightboxes, tooltips and popups to provide further explanations for complex concepts and terms. This will make your training manuals self-sufficient, so your employees won’t have to look elsewhere to get more information.

Sharing your training manuals with your team is easier, too.

Assign permissions and roles (admin, contributor, viewer and editor) to monitor who can view, edit and manage the training manuals. Tracking previous changes and reverting to an earlier version using revision history is also possible.

ProProfs Features:

  • Build attractive training manuals in minutes.
  • Include images and videos to enhance the interest quotient.
  • Choose from over 600 fonts and themes for a professional look.
  • Add lightboxes, pop-ups and toolboxes for context-sensitive help.
  • Assign roles and permissions to manage training knowledge.
  • 100+ settings and integration with popular tools.

3.‎ Trainual

training manual software


G2 Rating: 4.7 out of 5 stars

Capterra Rating: 4.8 out of 5 stars

Trainual is one of the biggest names in digital employee management solutions, and not without reason.

It serves several use cases, including creating onboarding materials and assets for new hires, streamlining process or SOP documentation for simple or advanced procedures, and imparting ongoing employee training through learning management systems (LMS).

Document all your training processes and procedures, as well as test every material to boost comprehension and accountability. Built-in search functionality allows employees to look up training content by any keyword and find any document they need within minutes.

Trainual offers free templates to guide you in creating effective training manuals for your employees. You can test your employees on their knowledge and get reports on their performance post-training while you're at it.

Enhance your training manuals with GIFs and enjoy access to Pixabay’s royalty-free image library. You can also add your company’s colors and logo for an on-brand look.

Trainual Features:

  • Unlimited topics, steps and tests.
  • Several free starter templates and process playbooks.
  • Built-in filter and search functionality.
  • 700+ quick embed integrations.
  • 1-on-1 support from our team to help you set up your account.
  • Tons of third-party integrations.
  • Custom secure URL feature.

4.‎ EdApp

 training manual software edapp


G2 Rating: 4.8 out of 5 stars

Capterra Rating: NA

If you don’t have a tech-savvy workspace, you’ll find the simple and straightforward approach of EdApp very convenient.

This cloud-based and free training manual software offers several interactive templates, allowing you to build microlearning courses that engage your employees. If you don’t want to curate training manuals yourself, you can deploy premade courses straight from EdApp’s fully editable course library.

An AI translation feature lets you translate training manuals into over a hundred languages. This is a handy feature for organizations with a global workforce with employees that speak different languages. 

Being an authoring tool, EdApp can provide you with various useful insights to better structure your training manuals. These insights include the most used templates, the most effective template sequence for maximum retention, and the best placements for elements within the training manual.

Native smartphone features like swipes, drag and drop, and other gamification aspects make training more engaging and effective, motivating employees to complete the training courses.

EdApp Features:

  • All-in-one learning management system
  • Data-driven authoring tool
  • 80+ interactive and engaging microlearning templates
  • Fully editable course library
  • Deliver and optimize content in real-time
  • AI translation tool that’s compatible with 100+ languages
  • Gamification and reporting and analytics

5.‎ TechSmith Snagit


G2 Rating: 4.6 out of 5 stars

Capterra Rating: 4.7 out of 5 stars

Next on our list of the best training manual software is TechSmith Snagit.

Snagit is an offering by TechSmith software that lets you create everything from straightforward guides to comprehensive training video courses.

Creating a training manual can quickly become tedious when you don’t have prior training or designing experience. That’s why Snagit offers dozens of professionally-designed templates that can be customized in minutes. 

Simply select the images you want to include in your training manual, followed by adding text and arranging the order of the images. You can also change the screenshots, font, colors and layout in a few simple clicks.

And that’s it! You now have a handy training manual ready for your employees. 

Share your brand-new training manual either in print or digitally. If you decide to save it as a PDF or image file, send the document to your employees through one of Snagit’s outputs like Microsoft Word, Screencast.com and email.

TechSmith Snagit Features

  • Screen-capturing with markup for more clarity.
  • Smart move feature that automatically makes objects in your screen capture movable.
  • Add images, GIFs and videos.
  • Free and premium training manual templates.
  • Media sharing on popular apps, platforms and cloud drives.
  • Personalize training manuals with stickers designed for screenshots.

6.‎ Coassemble

coassemble training manual software


G2 Rating: 4.7 out of 5 stars

Capterra Rating: 4.5 out of 5 stars

Specially designed for growing themes, Coassemble helps you create and share interactive training manuals that fit your employees’ specific training needs. It’s an intuitive platform with a flat learning curve, so you can get started right away.

This training manual software strives to create impactful training experiences. As a part of this initiative, it offers visually stunning training materials that can hold your employees’ attention and facilitate long-term knowledge retention.

With its authoring tool, choose from several user-friendly interactive screen templates and customizable lessons and then publish your course in just a few clicks. The platform also offers many preloaded quiz templates that can be useful to incorporate learning assessments for employees at the end of every course.

Coassemble also supports the SCORM file option, which is a package interchange file (PIF) containing all the necessary data to transfer learning content to an LMS. So, you can easily transfer your old courses from other platforms to Coassemble.

Another feature we like is the option to celebrate employees' training achievements, which is an excellent tactic to motivate them. 

Coassemble Features:

  • User-friendly interactive screen templates.
  • Supports interactive learning processes.
  • Intuitive platform.
  • Course building told with interactive quizzes.
  • SCORM file option support.
  • 24/7 customer support availability.
  • Deep analytics to supercharge training experiences.

7.‎ ClickHelp

clickhelp- training manual software


G2 Rating: 4.5 out of 5 stars

Capterra Rating: 4.7 out of 5 stars

With ClickHelp, you can create the most efficient and engaging training manuals with little to no effort.

Make content-rich training manuals featuring images, screenshots, videos and tables to boost employee engagement. If you don’t want to do the hard work, use ClickHelp’s ready-made customizable templates to save time.

You can also consider contacting the branding team ,who will help you create a documentation portal built to your exact requirements.

ClickHelp is a reliable cloud documentation tool that provides employees 24/7 access to all training materials from anywhere and at any time. All they need is a laptop or smartphone and a reliable internet connection. It also offers centralized storage for all your training manuals, complete with a handy search functionality that lets employees find anything they need in a matter of seconds.

Multiple document version support is another desirable feature. This is useful for departments and teams that need different training manuals based on different use cases.

ClickHelp Features:

  • Create content-rich training manuals.
  • WYSIWYG editor to visualize what your training manuals look like in real-time.
  • 24/7 training document availability from any device.
  • Centralized storage for training manuals.
  • Multiple versions of training guides.
  • Easy-to-update training materials.

8.‎ Bit.ai

training manual software — bit.ai


G2 Rating: 4.2 out of 5 stars

Capterra Rating: 5 out of 5 stars

Next on our list of the best free training manual software is Bit.ai. This cloud-based document collaboration tool lets you create modern interactive documents, easily collaborate with team members, add images and charts, and create top-notch training manuals that create efficiencies in your and your team’s daily work.

Bit.ai ensures your training manuals are more than just boring pages filled with texts and images. Add any sort of rich media like videos, Excel spreadsheets, tweets, GIFs and anything else you want to train employees in a way that goes beyond a simple text. 

Simply add a shareable link on a blank line, and the software automatically turns the web link into live visual content. 

Choose from 90+ interactive new-age templates to create effortless training manuals in less time. When done, invite team members and employees to collaborate in real-time to create and share knowledge together. Employees can also use the in-line comments features to highlight specific text on the doc, add @mention and ask questions for further clarification. 

Moreover, Bit.ai also lets you track the time employees and customers spend on your training manuals — how frequently they view the documents or whether they view it. This way, you’ll know employees are reading the training material and gain valuable insights to create an even better version of your documents.

Choosing the right training manual software 

The right training manual creator can make creating training manuals for your team effortless. 

Choose a tool that aligns with your and your employees’ needs and preferences. Don't commit to any solution right away. Experiment with different options by signing up for free trials and basic plans and understand which one best helps your team to work more smartly and efficiently.

Let Scribe build training manuals for you. Get started for free!

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